This government tender offers a valuable opportunity for vehicle service providers to supply non-AC closed body jeeps for 12-hour daily operations at Dakshin Gujarat Vij Company Ltd. in Surat. The contract spans 36 months, with an estimated value of ₹34,48,800, supporting the power and energy sector by ensuring reliable transportation for the Release Team. The tender emphasizes quality, safety, and timely delivery, requiring bidders to meet specific eligibility and technical standards. The process is conducted online via the nProcure portal, promoting transparency and efficiency. Bidders must submit all required documents, including vehicle registration, insurance, and experience proof, and adhere to deadlines for bid submission and evaluation. This opportunity is ideal for experienced vehicle providers seeking to collaborate with a leading Gujarat power utility, contributing to efficient power distribution and emergency response operations. The tender encourages participation from companies with proven experience in vehicle leasing, transportation services, and government procurement compliance.
Government Tender for Hiring Non-AC Closed Body Jeep for 12 Hours - Power Sector
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
36 Months
Currency Type
Single
Categories
3
Scope Of Work
The selected bidder will be responsible for providing a non-AC closed body jeep on a contract basis for 12 hours daily to support the Release Team at the Piplod division. The scope includes:
- Providing well-maintained diesel-driven jeeps that meet specified technical standards.
- Ensuring availability of vehicles during the stipulated hours without interruption.
- Adhering to safety and operational guidelines issued by DGVCL.
- Maintaining vehicle cleanliness and functionality throughout the contract period.
The process involves:
- Submission of bid with relevant documents.
- Evaluation and shortlisting based on technical and financial criteria.
- Contract signing and commencement of vehicle deployment.
| Specification | Details |
|---|---|
| Vehicle Type | Non-AC closed body jeep |
| Fuel | Diesel |
| Operating Hours | 12 hours daily |
| Contract Duration | 36 months |
| Estimated Cost | ₹34,48,800 |
Bidders must ensure compliance with all technical and safety standards specified in the tender document and submit all required documents for evaluation.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Non-AC closed body jeep |
| Fuel | Diesel |
| Seating Capacity | Minimum 4 persons |
| Engine Power | Minimum 60 HP |
| Vehicle Age | Not older than 5 years |
| Maintenance | Regular servicing and maintenance as per manufacturer guidelines |
The process involves:
- Inspection of vehicles before deployment.
- Regular maintenance checks during the contract period.
- Immediate replacement of vehicles that do not meet standards.
All vehicles must carry valid insurance, registration, and pollution control certificates as per Gujarat state regulations.
Financial Requirements
The total estimated budget for this contract is ₹34,48,800, with a bid security deposit (EMD) of ₹34,488. Payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| Advance Payment | 10% upon contract signing |
| Monthly Payments | Based on verified vehicle deployment and service logs |
| Final Payment | After successful completion and acceptance |
Bidders must submit a detailed financial proposal including breakdowns of costs for vehicle provision, maintenance, and other applicable charges. The bid must be inclusive of all taxes and duties as per applicable laws.
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Eligibility Criteria
- ✓ Must have valid vehicle registration and ownership documents.
- ✓ Should possess relevant experience in providing vehicle hiring services.
- ✓ Must have valid GST registration and PAN.
- ✓ Should provide proof of financial stability, such as bank statements or turnover certificates.
- ✓ Must submit the EMD amount of ₹34,488 along with the bid.
| Qualification Criteria | Details |
|---|---|
| Minimum Turnover | ₹10,00,000 in the last financial year |
| Experience | At least 2 years in vehicle hiring services |
| Certification | Valid vehicle registration and insurance |
| Financial Stability | Proof of bank statements or financial statements |
| EMD | ₹34,488 (to be submitted with bid) |
Bidders must meet all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
16-12-2025 11:00
17-12-2025 11:00
Required Forms
Prelimnary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Hiring Vehicle for 12 Hours
User Defined Template-Secured
Required Documents
Stage - Prelimnary Stage
tender related document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring non-AC closed body jeeps on a 12-hour daily basis for the Release Team at the Piplod division of Dakshin Gujarat Vij Company Ltd. The vehicles must be diesel-driven, well-maintained, and meet specified technical standards. The contract duration is 36 months, with an estimated total cost of approximately ₹34,48,800. Bidders are required to submit relevant documents, including vehicle registration, insurance, and experience proof, to qualify. The process involves online submission, evaluation based on technical and financial criteria, and contract award to the highest-scoring eligible bidder. This opportunity is ideal for experienced vehicle service providers seeking to collaborate with Gujarat's leading power utility in the power and energy sector.
What are the eligibility criteria for bidders?
Bidders must meet the following eligibility requirements:
- ✓ Valid vehicle registration and ownership documents.
- ✓ Experience in providing vehicle hiring services for at least 2 years.
- ✓ Valid GST registration and PAN.
- ✓ Proof of financial stability, such as bank statements or turnover certificates showing at least ₹10,00,000 in the last financial year.
- ✓ Submission of EMD amount of ₹34,488 along with the bid.
Additional criteria include compliance with safety standards and vehicle age not exceeding 5 years. Bidders must ensure all documents are valid and up-to-date to qualify for the tender process.
How is the bid evaluation process conducted?
Bids will be evaluated based on technical compliance, vehicle quality, financial proposal, and past experience. The evaluation criteria are:
| Criteria | Weightage |
|---|---|
| Technical compliance & vehicle quality | 50% |
| Financial bid | 30% |
| Past experience & performance | 20% |
Bidders must score at least 60% in technical evaluation to qualify for financial assessment. The highest scoring bid will be selected for contract award. The process includes technical scrutiny, financial comparison, and final approval by the designated authority.
What are the key dates and deadlines for this tender?
The critical dates are:
| Date | Event | Details |
|---|---|---|
| 30-01-2025 | Tender Notice Published | Tender document available for download |
| 11-30-2024 | Bid Submission Start | Bidders can begin submitting bids |
| 08-05-2025 | Bid Submission Deadline | Last date to submit bids by 6:00 PM |
| 09-05-2025 | Bid Opening | Technical and financial bids opened at 11:00 AM |
| 12-05-2025 | Evaluation Results | Successful bidder announcement |
| 36 months | Contract Duration | From date of award to completion |
All bidders must adhere to these deadlines for successful participation.
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Documents 1
Draft Letter_release team vehicle.pdf
TENDER_DOCUMENT
Draft Letter_release team vehicle.pdf
TENDER_DOCUMENT
