Government Tender for Hiring Non-AC Diesel Jeep for Surat Rural Power Circle
Progress
This government tender offers an opportunity for vehicle service providers to supply a non-AC diesel jeep for the Surat Rural Circle of Dakshin Gujarat Vij Company Ltd. (DGVCL). The contract spans 36 months with an estimated value of INR 21,42,000. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and technical documentation, to qualify for evaluation. The tender process involves multiple stages, with deadlines for bid submission, technical, and commercial evaluations. This procurement aims to ensure reliable transportation for the power company's field operations, emphasizing vehicle quality, compliance, and timely delivery. Participating companies should be experienced fleet operators, vehicle rental firms, or transport service providers with proven government contract experience. The tender provides a strategic opportunity to collaborate with a key Gujarat power sector organization, supporting efficient field operations and infrastructure development.
Scope Of Work
The selected bidder will be responsible for providing one (01) non-AC closed body diesel-driven jeep on a 24-hour basis for the Surat Rural Circle. The vehicle must meet the following specifications:
- Diesel engine, no CNG vehicles allowed
- Fully enclosed body for security and protection
- Regular maintenance and timely servicing
- Availability for 36 months from the date of contract award
Key deliverables include:
- Supplying the vehicle as per the specifications
- Ensuring vehicle availability during all working hours
- Maintaining vehicle condition as per government standards
- Providing driver services if required
The process involves:
- Submission of bid documents before the deadline
- Technical evaluation based on submitted documents
- Commercial evaluation and final selection
- Contract signing and vehicle deployment
The vehicle must adhere to all safety and emission standards mandated by Gujarat state authorities. The bidder shall also ensure proper documentation and compliance with all applicable laws and regulations.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Vehicle Type | Non-AC closed body jeep |
| Fuel Type | Diesel |
| Seating Capacity | As per registration (minimum 4 seats) |
| Emission Standards | Compliant with Gujarat State Pollution Control norms |
| Maintenance | Regular servicing as per manufacturer guidelines |
| Certification | Valid registration, insurance, pollution control certificate |
Bidders should follow these steps:
- Verify vehicle specifications
- Ensure all certifications are valid
- Submit technical documents as part of bid
- Prepare for vehicle inspection if required
Financial Requirements
The total estimated cost for the 36-month contract is INR 21,42,000. The cost breakdown includes:
| Item | Cost |
|---|---|
| Vehicle Rent | INR 18,00,000 |
| Maintenance & Servicing | INR 2,00,000 |
| Driver Charges (if applicable) | INR 1,42,000 |
| Total | INR 21,42,000 |
Payment terms specify that payments will be made quarterly based on vehicle deployment and satisfactory service. Bidders must quote their rates in the prescribed format and adhere to the budget constraints. The successful bidder will sign a contract with clear payment schedules and penalties for non-compliance.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
13-10-2026 18:40:00
Document Download End
30-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹21,42,000
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
C.E.O & S.E (O&M), Dakshin Gujarat Vij Company, Surat Rural Circle
Bid Opening Authority
C.E.O & S.E (O&M), Dakshin Gujarat Vij Company, Surat Rural Circle
Address
Nana Varacha Road, Near Gajjar Petrol pump, Kapodara char Rasta, SURAT-395 006
Contact Details
9099020863
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Documents 3
Tender Notice Vehicle (4).pdf
TENDER_DOCUMENT
Technical Bid _Vehicle (4).pdf
TENDER_DOCUMENT
Price Bid_ Vehicle (5) (2).pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
02-11-2026 11:00
03-11-2026 11:00
05-11-2026 11:00
Required Forms
PRELIMINARY
SRC-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
SRC-Tech Stage
User Defined Template-Secured
COMMERCIAL
SRC-Vehicle
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY
Tender Fee paid - proof of copy req. to be attached
RequiredEMD paid - proof of copy req. to be attached
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
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Eligibility Criteria
✓ Must have valid registration and ownership of the vehicle
✓ Must have submitted the tender fee proof and EMD proof as per tender requirements
✓ Should possess valid vehicle insurance and pollution control certificate
✓ Must have relevant experience in providing similar vehicle services to government agencies
| Qualification Criteria | Details |
|---|---|
| Tender Fee | INR 1,180 (proof required) |
| EMD | As per tender document (proof required) |
| Vehicle Registration | Valid registration certificate in bidder's name |
| Insurance | Valid comprehensive insurance for the vehicle |
| Experience | Minimum 1 year of providing similar vehicle services |
| Technical Documentation | All technical documents as specified in tender notice |
Important: Bidders must submit all required documents for technical and preliminary evaluation to qualify for further stages.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary requirement of this government tender?
The tender seeks to hire one non-AC closed body diesel-driven jeep on a contract basis for the Surat Rural Circle of Dakshin Gujarat Vij Company Ltd. The vehicle must operate 24 hours daily for 36 months, ensuring reliable mobility for the I/c squad.
What are the key eligibility criteria for bidders?
Bidders must submit proof of tender fee and EMD, possess valid vehicle registration, insurance, and pollution control certificates, and have relevant experience in providing similar vehicle services to government agencies. All technical documentation must be complete and compliant.
How can I participate in the bidding process?
Download the tender documents from the official portal, submit your bid including all required documents before the deadline, attend technical evaluations if required, and await the final evaluation. Ensure all submissions are complete and adhere to procedural guidelines.
What is the deadline for bid submission?
The last date for bid submission is 30-10-2026 at 18:00. Bids received after this deadline will not be considered. Early submission is recommended to avoid last-minute issues.
What technical specifications must the vehicle meet?
The vehicle must be a diesel-driven, non-AC, closed body jeep that complies with Gujarat emission standards, has valid registration, insurance, and pollution certificates, and is suitable for 36 months of continuous service. Regular maintenance and safety standards are mandatory.