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Open State Governments & UT NPROCURE

Government Tender for Hiring Non-AC Diesel/Petrol SUVs with Airbags for 2 Years in Jamnagar

Bid Publish Date

20-Dec-2025, 6:00 pm

Bid End Date

12-Jan-2026, 4:00 pm

Value

₹13,74,786

Location

JAMNAGAR , GUJARAT

Progress

Issue20-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 5

PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for vehicle service providers to supply non-AC diesel or petrol SUVs with safety features like airbags for a two-year period in Jamnagar. The procurement by Gujarat Energy Transmission Corporation Limited focuses on reliable, safe, and well-maintained vehicles to support government operations. Bidders must meet strict eligibility criteria, including documentation, vehicle condition, and experience, with the process conducted entirely online for transparency. The contract involves providing vehicles for daily 12-hour use, with a maximum of 3000 km per month, ensuring seamless transportation services for government officials. With an estimated value of INR 13,74,786, this tender is ideal for fleet operators, transport companies, and leasing firms seeking government contracts in Gujarat. The process includes detailed technical and financial evaluations, with clear deadlines and submission procedures, emphasizing safety, compliance, and quality service delivery.

Scope Of Work

The scope of work includes:

  • Provision of non-AC diesel or petrol SUVs with a minimum 8+1 seating capacity and airbag safety features.
  • Vehicles must be in good condition, compliant with all RTO and fitness regulations, including PUC, RC Book, comprehensive insurance, and fitness certificates.
  • Vehicles should be fitted with necessary safety and operational equipment.
  • The service provider will ensure vehicle availability for 12 hours daily, with a maximum of 3000 km per month.
  • The contract duration is 2 years, with the possibility of extension based on performance.

Key deliverables:

  • Fully insured, well-maintained vehicles meeting technical specifications.
  • Timely vehicle availability as per schedule.
  • Maintenance and repair responsibilities.
  • Submission of all required documents including fitness certificates, insurance, and RTO clearances.
Vehicle Specification Minimum Requirement
Seating Capacity 8+1 seats
Fuel Type Diesel or Petrol
Safety Features Airbags, Seat Belts
Vehicle Condition Fitness Certificate, PUC, RC Book

Sequential Process:

  1. Submission of technical bid with all documents.
  2. Technical evaluation and shortlisting.
  3. Financial bid submission.
  4. Final evaluation and award of contract.

Technical Specifications

Vehicles must conform to the following specifications:

Parameter Specification
Fuel Type Diesel or Petrol
Seating Capacity Minimum 8+1 seats
Safety Features Airbags, Seat Belts
Vehicle Condition Must have valid fitness, PUC, RC Book, comprehensive insurance
Vehicle Age Not older than 5 years

The procurement process involves:

  • Inspection of vehicles
  • Verification of documents
  • Testing for safety compliance
  • Final approval and contract signing

Financial Requirements

The estimated project cost is INR 13,74,786. The financial bid should specify the rate per km or monthly rental, inclusive of all taxes and charges. Payment will be made monthly based on submitted invoices and verified vehicle usage.

Cost Component Amount (INR)
Estimated Total Cost 13,74,786
Payment Terms Monthly, upon invoice submission
Payment Method NEFT/RTGS/Online

Bidders must submit a detailed financial proposal aligned with the tender guidelines, ensuring transparency and compliance.

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Eligibility Criteria

✓ Must have valid GST registration and PAN card.
✓ Must possess active MSME registration, if applicable.
✓ Must provide valid vehicle registration, fitness, and insurance documents.
✓ Must submit EMD and tender fee via RTGS/NEFT/Online.
✓ Must have valid driving licenses for drivers.
✓ Must have experience in providing similar transportation services.

Qualification Criteria Details
Financial Capacity Annual turnover of at least INR 20 lakh
Experience in Vehicle Leasing Minimum 2 years
Documentation Complete set of mandatory documents as listed
Validity of Bid Bid offer valid for 180 days from submission

Note: Bidders must meet all eligibility requirements and submit authentic documents as specified.

Bidding Process

Process Timeline

1. Tech bid
2. Price bid

Required Forms

Tech

tech bid

User Defined Template-Standard

Required

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Tech bid

1

Copy of PAN card.

Required
2

Copy of GST registration with active status

Required
3

Copy of power of attorney as the case may be

Required
4

Copy of partnership deed if any along with Form G, Proprietorship affidavit as the case may be.

Required
5

Copy for payment receipt of EMD & tender fee.

Required
6

P. F. Code Registration number or PF undertaking on 300rs stamp paper

Required
7

Copy of Driver having appropriate driving license.

Required
8

Copy Fitness of driver

Required
9

Seal & Signature of contractor must be required on all document of technical bid.

Required
10

All appropriate documents in case of old Vehicles. (like PUC,RC Book, Comprehensive Insurance Policy, RTO passing, taxi maxi passing fitness certificate etc.)

Required
11

Other documents( Stop deal, declaration, undertaking etc.)

Required
12

Other Documents, if Any

13

MSME Registration if applicable

Required
14

Declaration of Relationship with Employee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to engage qualified transport service providers to supply non-AC diesel or petrol SUVs with a minimum 8+1 seating capacity, equipped with airbags, for government officials in Jamnagar for a duration of 2 years. The focus is on safety, vehicle condition, and timely service delivery.

What are the key eligibility criteria for bidders?

Bidders must possess valid GST registration, PAN card, MSME registration if applicable, and provide all required vehicle and company documents such as fitness certificates, insurance, RC books, and driver licenses. Experience in similar services and a minimum annual turnover of INR 20 lakh are also essential.

How can bidders submit their documents and bid?

All documents and bids must be uploaded online via the official portal within the specified deadlines. Physical submissions are not accepted. Ensure all scanned copies are clear, legible, and properly formatted. The process includes technical and financial bid submissions, evaluated based on predefined criteria.

What is the evaluation process for the bids?

Bids are evaluated on technical compliance, vehicle condition, bidder experience, and cost. Technical bids are assessed first, with a minimum qualifying score of 70%. Financial bids are then considered, with the final award based on combined scores emphasizing quality and cost-effectiveness.

What are the important dates and deadlines for this tender?

The tender starts on 20-12-2025, with the last date for bid submission on 12-01-2026 at 16:00 hours. Bid opening occurs shortly after, with the contract expected to be awarded by 20-01-2026. All dates are strict, and late submissions will be rejected.