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Open State Governments & UT NPROCURE

Government Tender for Hiring Non-AC Diesel/Petrol SUVs with Airbags for Jamnagar Division

Bid Publish Date

23-Dec-2025, 6:00 pm

Bid End Date

13-Jan-2026, 4:00 pm

Value

₹13,74,786

Location

JAMNAGAR , GUJARAT

Progress

Issue23-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 5

PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for vehicle service providers to supply non-AC diesel/petrol SUVs with airbags for Gujarat Energy Transmission Corporation Limited (GETCO) in Jamnagar. The contract involves providing 8+1 seating capacity vehicles for 24 months, supporting power transmission infrastructure in the region. Bidders must meet strict eligibility criteria, including valid registration, insurance, and statutory compliance. The procurement process emphasizes transparency, with detailed evaluation based on technical and financial criteria. The tender is open to experienced companies capable of maintaining high standards of vehicle safety, insurance, and operational efficiency. The project aims to ensure reliable transportation for GETCO’s operational needs, with a focus on quality, safety, and cost-effectiveness. The bid submission deadline is 13th January 2026, and interested bidders are encouraged to review all tender documents and prepare their submissions accordingly.

Scope Of Work

The selected contractor will be responsible for providing reliable, well-maintained non-AC diesel/petrol SUVs/MUVs with airbag features, meeting the following specifications:

  • Minimum seating capacity of 8+1
  • Airbags for driver and passengers
  • Vehicle must be compliant with RTO registration, fitness, and PUC standards
  • Comprehensive insurance coverage for occupant risks

The scope includes:

  • Supplying vehicles as per the technical specifications
  • Ensuring vehicles are insured, registered, and fit for operation
  • Maintaining vehicles in good condition throughout the contract period
  • Facilitating timely vehicle availability for daily operations

Sequential process:

  1. Submission of bid with all required documents
  2. Technical evaluation based on eligibility criteria
  3. Commercial bid opening for qualified bidders
  4. Contract award to the successful bidder
  5. Vehicle deployment and operational management
Specification Details
Vehicle Type SUV/MUV
Fuel Type Diesel/Petrol
Airbags Yes
Seating Capacity 8+1
Duration 24 months
Max Km per Month 3000 km
Operational Hours 12 hours/day

The contractor must ensure compliance with all safety and operational standards mandated by GETCO and relevant authorities.

Technical Specifications

Vehicles must be non-AC, diesel or petrol-driven SUVs/MUVs with airbags, complying with RTO registration, fitness, and pollution standards. The vehicles should have a seating capacity of at least 8+1 and be insured comprehensively. The technical parameters include:

Parameter Specification
Vehicle Type SUV/MUV
Fuel Diesel or Petrol
Seating Capacity Minimum 8+1
Airbags Mandatory
Registration Valid RTO registration
Insurance Comprehensive risk insurance
Fitness Valid fitness certificate

Sequential procedures for technical compliance include:

  1. Submission of all relevant documents
  2. Technical inspection and verification
  3. Approval for deployment

Vehicles must be maintained in excellent condition, with all statutory documents up-to-date and available for inspection.

Financial Requirements

The estimated contract value is approximately ₹13,74,786, covering vehicle procurement, insurance, maintenance, and operational costs. Payment terms are based on monthly invoices, subject to verification of vehicle performance and compliance. The financial breakdown includes:

Cost Component Details
Vehicle Cost As per bid quotation
Insurance Included in the bid
Maintenance To be borne by the contractor
Service Charges Included in the total bid amount

Payment schedule:

  • Monthly payments upon submission of valid invoices
  • Performance-based deductions if vehicles are unavailable or non-compliant
  • Final payment after contract completion and satisfactory performance

All financial transactions must adhere to the terms specified in the bid document, with clear documentation and receipts.

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Eligibility Criteria

✓ Must have valid vehicle registration and comprehensive risk insurance.
✓ Driver must possess an appropriate driving license.
✓ Vehicles should have passed RTO fitness, pollution, and registration tests.
✓ Submit all relevant documents including RC book, PUC, fitness certificates, and insurance policies.
✓ Provide self-attested copies of PAN card, GST registration (active), and other statutory documents.
✓ Submit receipt of EMD and tender fee payment.
✓ MSME registration, if applicable, to avail benefits.
✓ Submit Power of Attorney, partnership deed (if any), and affidavits as required.
✓ All documents must be sealed, signed, and submitted as per specifications.

Qualification Criteria Details
Financial Capacity Minimum estimated cost of ₹13,74,786
Experience Proven experience in vehicle hiring services
Legal Compliance Valid licenses, GST registration, and other statutory requirements
Certification Valid insurance, fitness, and registration certificates
Submission Complete technical and financial documents as specified

The bidder must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Technical Stage
3. Commercial Stage

Required Forms

Preliminary

Tender fee JAMNAGAR

User Defined Template-Standard

Required

EMD Jamnagar

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Stage

1

Driver having appropriate driving license.

Required
2

Vehicle having comprehensive risk insurance policy of occupant’s risks in case of old vehicle

Required
3

One certified Xerox copy of RC book in case of old vehicle

Required
4

Fitness of driver and vehicle in case of old vehicle

Required
5

Vehicle Taxi/Maxi Passing registration

Required
6

Seal & Signature of contractor must be required on all document of technical bid

Required
7

All appropriate documents in case of old Vehicles. (like PUC, RC book, RTO passing, fitness certificate etc.)

Required
8

The Bidder should have to submit copy of PAN card, Self Attested Copy

Required
9

Copy of GST registration with active status

Required
10

Copy of power of attorney as the case may be

Required
11

Copy of partnership deed if any along with Form G or Proprietorship Affidavit

Required
12

receipt for payment of EMD & tender fee

Required
13

Copy of PF registration OR P.F. under taking on stamp paper of Rs. 300.00 (Form attached) along with notarized

Required
14

Declaration of Relationship with Employee

Required
15

MSME registration if applicable

Required
16

Declaration of Relationship with Employee

Required
17

Self Attested Tech Bid

Required
18

Self Attested Integrity Pact

Required
19

Other Documents ( Stop deal, Undertaking Declaration etc)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary requirement of this government tender?

This tender seeks qualified vehicle service providers to supply non-AC diesel or petrol SUVs/MUVs with airbags and a minimum 8+1 seating capacity for 24 months. The vehicles will be used for daily operations in Jamnagar's GETCO division, covering up to 3000 km per month. Bidders must meet technical, legal, and financial eligibility criteria to qualify.

What documents are required to participate in this tender?

Bidders must submit all relevant statutory documents, including RC book, PUC, fitness certificates, insurance policies, PAN card, GST registration, power of attorney, partnership deed (if applicable), along with payment receipts for EMD and tender fee. All documents should be self-attested, sealed, and signed. Additional requirements include MSME registration (if applicable), Declaration of Relationship with Employees, and Integrity Pact. The documents must be uploaded online, with physical copies of tender fee, EMD, and integrity pact submitted in sealed covers.

What is the evaluation process for this tender?

The evaluation involves technical assessment based on eligibility and compliance, followed by financial bid opening for shortlisted bidders. Bids are scored on technical compliance (40%), experience (20%), and price (30%), with minimum 60% qualifying marks for technical evaluation. The highest-scoring bid will be selected for award, ensuring transparency and fairness.

What are the key deadlines for this tender?

The bid submission starts on 23-12-2025 and closes on 13-01-2026 at 4:00 PM. The technical evaluation will be conducted on 14-01-2026, and commercial bids will be opened on 15-01-2026. The contract award is scheduled for 16-01-2026. Bidders must ensure timely submission of all documents and payments to participate successfully.

How can I contact the tender issuing authority?

For assistance, contact SE-TR Jamnagar at 9925211533. The official address is Jamnagar Circle Office, GETCO, Jamnagar. Bidders can also email inquiries to [email protected]. Ensure all communication is clear, and queries are submitted well before the deadline for effective resolution.