Hiring 02 NoS SUV (6+ 1 seater) for Mauda FGD Project for 16 Months on Monthly Basis
Bharat Heavy Electricals Limited (bhel)
NAGPUR, MAHARASHTRA
Posted:
15 May 2025
Closed:
5 June 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Non-A.C. SUV/MUV Vehicles for Gujarat Power Sector
Progress
Issue01-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers an opportunity for qualified vehicle service providers to supply non-A.C. SUV/MUV vehicles for operational support at the 66KV Santrod Group Substation. The project involves hiring nine-seater and nine-plus seater close body vehicles for a duration of 24 months, covering 3000 KM per month for daily operational needs. The tender emphasizes compliance with statutory requirements, vehicle quality, and timely delivery. Bidders must meet specific eligibility criteria, including valid registration, insurance, and experience. The procurement process is transparent, with detailed documentation and evaluation based on technical merit and cost competitiveness. The estimated project value is approximately INR 13,74,786, with a clear process for submission, inspection, and award. This tender is ideal for companies specializing in vehicle leasing, transportation services, and government fleet management, seeking to contribute to Gujarat's power infrastructure development.
Scope Of Work
The selected bidder will be responsible for providing petrol/diesel driven, non-A.C. SUV/MUV vehicles that meet the following key deliverables:
- Supply of nine-seater (8+1) and nine-plus seater close body vehicles.
- Vehicles must be new, registered, and compliant with all legal requirements.
- Vehicles should be self-attested for insurance, road permit, road tax, fitness certificate, and R.C. book.
- The vehicles are to be used for 12 hours daily, covering 3000 KM per month.
- The contract duration is 24 months.
Process for engagement:
- Bidders must submit all required documents as per the eligibility criteria.
- Ensure the submission of RTGS transaction slips for tender fee, EMD, and vehicle deposit.
- Provide technical specifications and quotations for the offered vehicles.
- Submit undertaking and indemnity bonds on stamp paper.
- Comply with all legal and financial documentation requirements.
| Specification | Details |
|---|---|
| Vehicle Type | Non-A.C. SUV/MUV |
| Seating Capacity | 9 Seater (8+1) / 9 Plus |
| Fuel Type | Petrol/Diesel |
| Body Type | Close Body |
| Usage Duration | 12 hours/day |
| Monthly KM | 3000 KM |
| Contract Duration | 24 months |
The bidder must ensure timely delivery, maintenance, and compliance with all statutory requirements throughout the contract period.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Non-A.C. SUV/MUV |
| Seating Capacity | 9 Seater (8+1) / 9 Plus |
| Fuel | Petrol or Diesel |
| Body | Close Body |
| Registration | Valid registration with R.C. Book |
| Insurance | Self-attested copy of insurance certificate |
| Road Permit | Self-attested copy |
| Fitness Certificate | Valid fitness certificate |
| Vehicle Quotation | As per technical specifications |
The vehicles must be new, registered, and compliant with all statutory and safety standards. The process involves vehicle inspection, document verification, and contract signing. Bidders should ensure vehicles are well-maintained and ready for deployment for the entire contract period.
Financial Requirements
The estimated cost of the project is INR 13,74,786. The financial proposal should include a detailed cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Cost | As per quotation |
| Service Charges | To be quoted |
| Total Estimated Cost | 13,74,786 |
Payment terms:
- Payments will be made monthly based on KM covered and verified documentation.
- Invoices must be submitted along with vehicle logs and statutory documents.
- Payments will be processed within 15 days of receipt and verification.
Bidders must ensure competitive pricing and cost transparency to qualify for award of the contract.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,74,786
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, Transmission Circle GETCO Jambuva
Bid Opening Authority
Superintending Engineer, Transmission Circle GETCO Jambuva
Address
Address of the office - Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-390 014
Contact Details
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
Technical bid n-45.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GST registration, PAN, and P.F. registration or an undertaking if self-driving.
✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
✓ Must provide self-attested copies of insurance, road permit, road tax, fitness certificate, and R.C. book for the offered vehicle.
✓ Must submit a quotation for the new vehicle as per specifications.
✓ Must submit details of proprietorship/partners/directors, partnership deed, MOA, BR, if applicable.
✓ Must provide Petrol/Diesel price bills of the last 15 days.
✓ Must submit a Certificate on firm’s letterhead confirming the vehicle is not already engaged elsewhere.
| Qualification Requirement | Details |
|---|---|
| Financial Turnover | Not specified |
| Experience | Prior experience in vehicle hiring services preferred |
| Legal Compliance | Valid registration certificates and statutory documents |
| Technical Capability | Vehicles conforming to specifications and legal standards |
Note: Only bidders meeting all eligibility criteria and providing complete documentation will be considered.
Bidding Process
Process Timeline
1. Preliminary stage
22-06-2026 16:01
2. Commercial Stage
Required Forms
Preliminary
Tender fee & EMD -Jambuva
User Defined Template-Standard
New vehicle Deposit -Jambuva
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
Scan copy of RTGS Transaction slip for Tender fee
Required 2
Scan copy of RTGS Transaction slip for EMD
Required 3
Scan copy of RTGS Transaction slip for deposit for New vehicle
Required 4
copy of Insurance for offered vehicle( self attested)
Required 5
copy of Road permit for offered vehicle( self attested)
Required 6
copy of Road Tax for offered vehicle( self attested)
Required 7
copy of Fitness certificate for offered vehicle( self attested)
Required 8
copy of R.C Book for offered vehicle ( self attested_
Required 9
Quotation for new vehicle to be offered as per vehicle specification ( self attested)
Required 10
UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-
Required 11
Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.
Required 12
Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)
Required 13
GST registration certificate ( self attested)
Required 14
Copy of PAN card ( self attested)
Required 15
P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)
Required 16
Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)
Required 17
Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format
Required 18
COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to hire non-A.C. SUV/MUV vehicles for Gujarat Energy Transmission Corporation Limited (GETCO) to support power transmission operations at the 66KV Santrod Group Substation. The vehicles are required for 24 months, covering 3000 KM per month for daily operational needs, ensuring reliable transportation for GETCO staff and equipment.
What are the key eligibility criteria for bidders?
Bidders must possess valid GST, PAN, and P.F. registration or an undertaking if self-driving. They must submit RTGS slips for tender fee, EMD, and vehicle deposit, along with self-attested copies of insurance, road permit, tax, fitness, R.C. book, and vehicle quotation. Experience in vehicle hiring and compliance with statutory requirements are essential for eligibility.
How can I participate in the bidding process?
Participants should download the tender document from the official portal, prepare all required documents, and submit bids online before the deadline (22-06-2026, 16:00 hours). The process involves technical and financial bid submission, followed by bid opening and evaluation by the designated authority. No physical bids are accepted.
What technical specifications must the vehicles meet?
Vehicles must be new, registered, and compliant with legal standards, featuring non-A.C. SUV/MUV body type, 9-seater capacity, and fuel type as petrol or diesel. They should have valid insurance, fitness, road permit, and R.C. book. Vehicles must be well-maintained and suitable for daily 12-hour operation covering 3000 KM monthly.
What is the evaluation criteria for selecting the successful bidder?
Evaluation will be based on technical compliance (50%), price competitiveness (30%), and experience (20%). Bidders must meet minimum technical scores and submit complete documentation. The final decision favors cost-effective, compliant vehicles with proven performance and reliability.
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Documents 1
Technical bid n-45.pdf
TENDER_DOCUMENT