Custom Bid for Services - Hiring of four wheel Private vehicle like Mahindra Bolero TATA Sumo 7 s
Atomic Minerals Directorate
SOUTH WEST DELHI, DELHI
Posted:
29 January 2025
Closed:
19 February 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Hiring Non A.C. Tata Sumo/Bolero Vehicles in Ahmedabad
Progress
Issue02-May-2025, 7:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
4
This government tender offers an excellent opportunity for transportation service providers to supply non A.C. Tata Sumo or Bolero vehicles for official use under the Soil Survey Division (N.P.), Ahmedabad. With a contract duration of 24 months and an estimated value of approximately ₹11.68 lakh, the tender emphasizes reliable vehicle supply, safety, and compliance. Bidders must meet eligibility criteria, submit required documents, and follow an online bidding process. The tender promotes transparency and efficiency, inviting qualified companies to participate in providing transportation services to support soil survey operations across Ahmedabad. Key deadlines include bid submission starting on 2nd May 2025 and closing on 16th May 2025, with evaluation scheduled shortly after. This opportunity is ideal for fleet management companies, vehicle rental firms, and logistics providers aiming to expand their government sector portfolio.
Scope Of Work
The scope of this tender involves providing non A.C. Tata Sumo or Bolero vehicles for official use by the Soil Survey Division (N.P.), Ahmedabad, for a period of 24 months. Key deliverables include:
- Supplying closed body vehicles as per the specifications.
- Ensuring vehicle availability for scheduled and ad-hoc requirements.
- Maintaining vehicle condition throughout the contract period.
- Complying with all safety and operational standards specified in the tender documents.
The process includes:
- Registration and submission of bid via the online portal.
- Submission of tender fee and EMD along with necessary documents.
- Bid evaluation based on predefined criteria.
- Awarding of contract to the successful bidder.
- Vehicle deployment and operational management for the contract duration.
| Vehicle Type | Specification | Quantity |
|---|---|---|
| Tata Sumo / Bolero | Closed body, Non A.C. | As per requirement |
Bidders must ensure timely delivery, proper maintenance, and compliance with government transportation standards throughout the contract period.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Tata Sumo / Bolero (Closed body, Non A.C.) |
| Seating Capacity | Minimum 7 passengers |
| Vehicle Condition | Well-maintained, clean, and in excellent working condition |
| Insurance | Valid comprehensive insurance coverage |
| Fitness Certificate | Valid fitness certificate issued by authorized authorities |
Sequential process for technical compliance:
- Submit vehicle registration and fitness certificates.
- Provide proof of insurance.
- Ensure vehicles meet safety standards.
- Undergo inspection if required by the tender authority.
Vehicles must be available for inspection and testing before deployment to ensure compliance with all technical specifications.
Financial Requirements
The total estimated value of the contract is approximately ₹11,68,000, with a bid security deposit (EMD) of ₹11,680. The financial bid should include detailed cost components such as:
| Cost Component | Amount |
|---|---|
| Monthly Rental | As per bid |
| Maintenance Charges | Included |
| Fuel and Driver Expenses | Included |
| Taxes and Insurance | As applicable |
Payment terms are as follows:
- 50% of the total amount payable at the start of the contract.
- Remaining 50% based on monthly delivery and performance.
- Payments will be processed through electronic transfer upon submission of invoices and compliance reports.
Bidders should prepare detailed financial proposals aligning with these terms to ensure timely payment and contract execution.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
S.S.O., Soil Survey Division (N.P.), Ahmedabad
Bid Opening Authority
S.S.O., Soil Survey Division (N.P.), Ahmedabad
Address
Soil Survey Division (N.P.), C-2/7-8, Narmada Colony, Opp- Karnavati Club, S.G. Hihghway, Ahmedabad
Contact Details
07926927649
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Documents 1
Combined file.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licensing for vehicle rental services.
- ✓ Must submit scanned copies of tender fee and EMD along with other required documents.
- ✓ Must have experience in providing transportation services to government departments.
- ✓ Must possess valid vehicle insurance and fitness certificates.
- ✓ Must demonstrate financial stability with minimum turnover requirements.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee | ₹1,062 (non-refundable) |
| EMD | ₹11,680 |
| Estimated Cost of Contract | ₹11,68,000 |
| Experience in Govt. Vehicle Hiring | At least 2 years |
| Financial Turnover | Minimum ₹20 lakh annually |
All bidders must submit the required documents in the specified format to qualify for participation.
Bidding Process
Process Timeline
1. Preliminary Stage
20-05-2025 12:00
2. Commercial Stage
20-05-2025 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Vehicle- Ahmedabad
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Scanned copy of Tender Fee
Required 2
Scanned copy of EMD
Required 3
Scan Other Necessary document as per tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks qualified transportation service providers to supply non A.C. Tata Sumo or Bolero vehicles for official use under the Soil Survey Division (N.P.), Ahmedabad, for a duration of 24 months. The objective is to ensure reliable, safe, and efficient vehicle services for government operations, supporting soil survey activities across Ahmedabad.
What are the eligibility criteria for bidders?
Bidders must meet several key criteria, including:
- Submission of scanned tender fee and EMD documents.
- Proven experience in government vehicle hiring for at least 2 years.
- Valid vehicle registration, insurance, and fitness certificates.
- Financial stability with an annual turnover of at least ₹20 lakh.
- Compliance with all technical and safety standards specified in the tender documents.
How can I participate in the bidding process?
Participation involves online registration on the official e-procurement portal, downloading the tender documents, and submitting the digital bids before the deadline. Ensure all required documents, including tender fee and EMD, are uploaded in the prescribed format. The process includes bid opening, evaluation, and award notification as per the scheduled dates.
What are the key dates I should remember?
Important dates include:
- Bid Submission Start: 2nd May 2025 at 13:00 hours
- Bid Submission End: 16th May 2025 at 18:00 hours
- Bid Opening: 20th May 2025 at 12:00 hours
- Evaluation and Award Notification: By 24th May 2025
Ensure timely submission to avoid disqualification.
What technical specifications must the vehicles meet?
Vehicles must be closed body, non A.C. Tata Sumo or Bolero, with a minimum seating capacity of 7 passengers. They should be well-maintained, insured, and have valid fitness certificates. Vehicles will be subject to inspection to verify compliance with safety and technical standards before deployment.
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Documents 1
Combined file.pdf
TENDER_DOCUMENT