Open State Governments & UT NPROCURE

Government Tender for Hiring Non A.C. Tata Sumo/Bolero Vehicles in Ahmedabad

Posted

02 May 2025, 07:30 am

Deadline

16 May 2025, 12:30 pm

EMD

₹11,680

Value

₹11,68,000

Location

AHMADABAD , GUJARAT

Progress

Issue02 May 2025, 07:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES SOIL SURVEY VEHICLE MISCELLANEOUS

This government tender offers an excellent opportunity for transportation service providers to supply non A.C. Tata Sumo or Bolero vehicles for official use under the Soil Survey Division (N.P.), Ahmedabad. With a contract duration of 24 months and an estimated value of approximately ₹11.68 lakh, the tender emphasizes reliable vehicle supply, safety, and compliance. Bidders must meet eligibility criteria, submit required documents, and follow an online bidding process. The tender promotes transparency and efficiency, inviting qualified companies to participate in providing transportation services to support soil survey operations across Ahmedabad. Key deadlines include bid submission starting on 2nd May 2025 and closing on 16th May 2025, with evaluation scheduled shortly after. This opportunity is ideal for fleet management companies, vehicle rental firms, and logistics providers aiming to expand their government sector portfolio.

Scope Of Work

The scope of this tender involves providing non A.C. Tata Sumo or Bolero vehicles for official use by the Soil Survey Division (N.P.), Ahmedabad, for a period of 24 months. Key deliverables include:

  • Supplying closed body vehicles as per the specifications.
  • Ensuring vehicle availability for scheduled and ad-hoc requirements.
  • Maintaining vehicle condition throughout the contract period.
  • Complying with all safety and operational standards specified in the tender documents.

The process includes:

  1. Registration and submission of bid via the online portal.
  2. Submission of tender fee and EMD along with necessary documents.
  3. Bid evaluation based on predefined criteria.
  4. Awarding of contract to the successful bidder.
  5. Vehicle deployment and operational management for the contract duration.
Vehicle Type Specification Quantity
Tata Sumo / Bolero Closed body, Non A.C. As per requirement

Bidders must ensure timely delivery, proper maintenance, and compliance with government transportation standards throughout the contract period.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Type Tata Sumo / Bolero (Closed body, Non A.C.)
Seating Capacity Minimum 7 passengers
Vehicle Condition Well-maintained, clean, and in excellent working condition
Insurance Valid comprehensive insurance coverage
Fitness Certificate Valid fitness certificate issued by authorized authorities

Sequential process for technical compliance:

  1. Submit vehicle registration and fitness certificates.
  2. Provide proof of insurance.
  3. Ensure vehicles meet safety standards.
  4. Undergo inspection if required by the tender authority.

Vehicles must be available for inspection and testing before deployment to ensure compliance with all technical specifications.

Financial Requirements

The total estimated value of the contract is approximately ₹11,68,000, with a bid security deposit (EMD) of ₹11,680. The financial bid should include detailed cost components such as:

Cost Component Amount
Monthly Rental As per bid
Maintenance Charges Included
Fuel and Driver Expenses Included
Taxes and Insurance As applicable

Payment terms are as follows:

  • 50% of the total amount payable at the start of the contract.
  • Remaining 50% based on monthly delivery and performance.
  • Payments will be processed through electronic transfer upon submission of invoices and compliance reports.

Bidders should prepare detailed financial proposals aligning with these terms to ensure timely payment and contract execution.

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Eligibility Criteria

  • ✓ Must have valid registration and licensing for vehicle rental services.
  • ✓ Must submit scanned copies of tender fee and EMD along with other required documents.
  • ✓ Must have experience in providing transportation services to government departments.
  • ✓ Must possess valid vehicle insurance and fitness certificates.
  • ✓ Must demonstrate financial stability with minimum turnover requirements.
Qualification Criteria Minimum Requirement
Tender Fee ₹1,062 (non-refundable)
EMD ₹11,680
Estimated Cost of Contract ₹11,68,000
Experience in Govt. Vehicle Hiring At least 2 years
Financial Turnover Minimum ₹20 lakh annually

All bidders must submit the required documents in the specified format to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

20-05-2025 12:00

2. Commercial Stage

20-05-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Vehicle- Ahmedabad

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned copy of Tender Fee

Required
2

Scanned copy of EMD

Required
3

Scan Other Necessary document as per tender

Required

Frequently Asked Questions

What is the main purpose of this government tender?

This tender seeks qualified transportation service providers to supply non A.C. Tata Sumo or Bolero vehicles for official use under the Soil Survey Division (N.P.), Ahmedabad, for a duration of 24 months. The objective is to ensure reliable, safe, and efficient vehicle services for government operations, supporting soil survey activities across Ahmedabad.

What are the eligibility criteria for bidders?

Bidders must meet several key criteria, including:

  • Submission of scanned tender fee and EMD documents.
  • Proven experience in government vehicle hiring for at least 2 years.
  • Valid vehicle registration, insurance, and fitness certificates.
  • Financial stability with an annual turnover of at least ₹20 lakh.
  • Compliance with all technical and safety standards specified in the tender documents.
How can I participate in the bidding process?

Participation involves online registration on the official e-procurement portal, downloading the tender documents, and submitting the digital bids before the deadline. Ensure all required documents, including tender fee and EMD, are uploaded in the prescribed format. The process includes bid opening, evaluation, and award notification as per the scheduled dates.

What are the key dates I should remember?

Important dates include:

  • Bid Submission Start: 2nd May 2025 at 13:00 hours
  • Bid Submission End: 16th May 2025 at 18:00 hours
  • Bid Opening: 20th May 2025 at 12:00 hours
  • Evaluation and Award Notification: By 24th May 2025
    Ensure timely submission to avoid disqualification.
What technical specifications must the vehicles meet?

Vehicles must be closed body, non A.C. Tata Sumo or Bolero, with a minimum seating capacity of 7 passengers. They should be well-maintained, insured, and have valid fitness certificates. Vehicles will be subject to inspection to verify compliance with safety and technical standards before deployment.