Government Tender for Hiring Non-AC Diesel Utility Vehicles for Kosad Sub Division, Surat
Progress
This government tender offers a valuable opportunity for vehicle service providers to supply non-AC diesel utility vehicles for power distribution operations in Gujarat. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), the project involves hiring reliable, recent-model vehicles for a 36-month contract supporting the power infrastructure in Surat's Kosad Sub Division. Bidders must meet strict eligibility criteria, including experience, technical specifications, and financial stability. The procurement process is conducted electronically, emphasizing transparency, competitiveness, and adherence to deadlines. This tender is ideal for companies specializing in utility vehicle rentals, aiming to contribute to power sector development and public infrastructure enhancement in Gujarat. With a total estimated value of approximately ₹21.42 lakh, it offers a strategic opportunity to engage in Gujarat’s expanding power distribution network, ensuring operational efficiency and service excellence.
Scope Of Work
• Provide non-AC diesel utility vehicles, not older than three months, suitable for 24-hour operation.
• Vehicles must meet the specifications outlined in the tender documents, including capacity, fuel efficiency, and safety standards.
• Maintain vehicles in good condition throughout the contract period.
• Ensure timely availability of vehicles for daily operations at the Kosad Sub Division.
• Comply with all safety, environmental, and operational regulations.
- Submit technical bid with all required documents.
- Upon technical approval, submit financial bid.
- Contract signing and commencement of vehicle deployment.
| Specification | Requirement |
|---|---|
| Vehicle Type | Diesel-driven, non-AC utility vehicle |
| Age Limit | Not more than 3 months old |
| Duration | 36 months |
| Operation | 24 hours daily |
| Estimated Cost | ₹21,42,000 approximately |
• Ensure availability of vehicles at designated locations.
• Provide necessary documentation and certificates as per tender requirements.
• Maintain operational standards as specified by DGVCL.
• Adhere to the scheduled evaluation and bidding timeline.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Diesel-driven utility vehicle |
| Age of Vehicle | Not more than 3 months |
| Capacity | As per operational requirements |
| Fuel Efficiency | Minimum 12 km/liter |
| Safety Features | Seat belts, fire extinguisher, first aid kit |
| Certification | Valid registration, pollution control, insurance |
Process:
- Bidders must submit detailed technical specifications of their vehicles.
- Vehicles will be inspected and verified for compliance.
- Approved vehicles will be deployed for contract duration.
Financial Requirements
The estimated total cost for the 36-month contract is approximately ₹21,42,000. Bidders are required to quote their percentage rates in the Price Bid, which will be evaluated for competitiveness. Payment will be made monthly based on the number of vehicles deployed and verified operational status. The financial bid must include detailed cost components such as vehicle hire charges, taxes, and any additional fees. The bid submission should adhere to the format specified in the tender documents, ensuring transparency and compliance. The contract will be awarded based on the combined technical and financial evaluation, with a focus on cost-effectiveness and quality of service.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
27-08-2026 18:00:00
Document Download End
11-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹21,42,000
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
The Executive Engineer (O&M), Olpad (R) Division
Bid Opening Authority
The Executive Engineer (O&M), Olpad (R) Division
Address
Olpad Rural Division Opp - Silver Trade Center , Nr Utran Power House Utran-Surat-394105
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
1.Kosad vehicle hiring 24 Hrs.pdf
TENDER_DOCUMENT
Kosad Vehicle Hiring.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
14-09-2026 11:00
16-09-2026 11:00
Required Forms
Technical
Olpad (R) Division tender fee and EMD form
User Defined Template-Secured
Technical Bid
User Defined Template-Secured
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Technical bid
tender fee and EMD Payment Receipt and Technical documents as per ask in tender
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration and licensing for vehicle rental services.
✓ Must submit tender fee of ₹1180 and EMD as specified.
✓ Must provide technical documents including vehicle registration, insurance, and maintenance records.
✓ Must demonstrate previous experience in similar vehicle hiring contracts.
✓ Financial stability evidenced by turnover and balance sheet for the last two years.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | ₹1180 (non-refundable) |
| EMD | As specified in tender documents |
| Experience | Minimum 2 years in vehicle hiring services |
| Financials | Annual turnover of at least ₹10 lakh for the past two years |
| Certificates | Valid vehicle registration, insurance, and pollution control certificates |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender invites qualified service providers to supply non-AC diesel utility vehicles not older than three months for a 36-month period. The vehicles are intended to support power distribution operations at the Kosad Sub Division in Surat. Bidders must meet specified technical and financial criteria, submit required documents, and adhere to the outlined bidding process. The project aims to ensure reliable transportation for power sector maintenance and operational activities, contributing to Gujarat's infrastructure development.
Who is eligible to participate in this vehicle hiring tender?
Eligible bidders must have valid vehicle rental licenses, demonstrate experience in similar contracts, and meet financial stability requirements. Specifically, they must submit tender fee of ₹1180, provide vehicle registration and insurance certificates, and have an annual turnover of at least ₹10 lakh for the last two years. Bidders should also possess a valid Digital Certificate for electronic bidding and have experience in utility vehicle hiring services.
What are the key dates and deadlines for this tender?
The tender was published on 27-08-2026. The last date for bid submission is 11-09-2026. The technical evaluation will be conducted on 14-09-2026, followed by the price bid opening on 16-09-2026. Bidders must submit all documents online before the deadline. Late submissions will be rejected, so timely participation is crucial to qualify for the contract award.
What are the technical specifications required for the vehicles?
Vehicles must be diesel-driven, not more than three months old, with a minimum fuel efficiency of 12 km/liter. They should be equipped with safety features like seat belts, fire extinguishers, and first aid kits. The vehicles must meet all registration, pollution control, and insurance standards. Inspection and verification will be conducted before approval. The specifications ensure reliability and safety for continuous 24-hour operations.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (40%), vehicle quality (30%), and cost competitiveness (30%). A minimum technical score of 70% is required to qualify for financial evaluation. The highest combined score from technical and financial assessments will determine the successful bidder. Transparency and fairness are maintained throughout the process, with detailed scoring criteria published in the tender documents.