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Open State Governments & UT NPROCURE

Government Tender for Hiring Non-AC Vehicle for 66kV Bopal Substation - 2-Year Contract

Bid Publish Date

14-Jul-2026, 1:30 pm

Bid End Date

04-Aug-2026, 10:30 am

Value

₹13,74,786

Location

KHEDA , GUJARAT
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Progress

Issue14-Jul-2026, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an exciting opportunity for vehicle service providers to secure a 2-year contract for hiring Petrol/Diesel Non-AC vehicles in Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the tender focuses on providing reliable transportation solutions for the 66kV Bopal Substation under the Ranasan AM Division in Nadiad. The contract involves supplying vehicles with a seating capacity of 8+1, model August 2023 or later, operational for 12 hours daily and 3000 km monthly. The project aims to ensure efficient and safe transportation for GETCO's operational staff, emphasizing vehicle compliance, safety standards, and timely service delivery. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial documentation, and participate in a transparent, electronic bidding process. The estimated contract value is approximately INR 13,74,786, with detailed terms, conditions, and deadlines outlined in the tender documents. This opportunity is ideal for experienced vehicle rental companies seeking long-term government contracts in Gujarat's power transmission sector.

Scope Of Work

The scope of work includes:

  • Provision of vehicles: Petrol/Diesel driven, Non-AC, close body vehicles with seating capacity of 8+1, model August 2023 or later.
  • Operational hours: 12 hours per day, 3000 km per month.
  • Contract duration: 24 months.
  • Vehicle specifications:
Parameter Details
Model Year August 2023 or later
Fuel Type Petrol/Diesel
Body Type Close body
Seating Capacity 8+1
Certification RC Book, Fitness Certificate, Insurance, Permit, Tax, etc.
  • Bidder requirements:
    • Submission of technical documents including vehicle registration, permits, and driver licenses.
    • Compliance with safety and health standards.
    • Submission of financial bid as per prescribed format.
  • Contract management: Regular vehicle maintenance, timely service, and adherence to Gujarat Energy Transmission Corporation Limited (GETCO) standards.
  • Reporting: Periodic reporting of vehicle usage, maintenance, and compliance status.

Bidders must ensure all vehicles meet the specified technical and safety standards and provide all necessary documentation during the technical evaluation phase.

Technical Specifications

Vehicles must comply with the following technical parameters:

Specification Requirement
Vehicle Type Petrol/Diesel, Non-AC, close body
Model Year August 2023 or later
Seating Capacity 8+1
Certification Valid RC Book, Fitness Certificate, Insurance, Permit, Tax receipts
Fuel Efficiency Minimum 10 km/liter
Maintenance Regular servicing as per manufacturer guidelines

Process for bidders:

  1. Review detailed specifications.
  2. Prepare all required technical documents.
  3. Submit bid along with vehicle certificates.
  4. Undergo technical evaluation.
  5. Successful bidders will be notified for contract signing.

Vehicles must pass safety inspections and meet Gujarat state transportation standards. All vehicles should be equipped with necessary safety features and maintained in excellent condition throughout the contract period.

Financial Requirements

The estimated contract value is approximately INR 13,74,786 for the entire duration. The financial bid must be submitted as a percentage rate of the total cost, including taxes and other applicable charges. Payment terms include:

  • Initial payment: 10% of the contract value upon signing.
  • Monthly payments: Based on verified vehicle usage and adherence to contractual terms.
  • Final settlement: After completion of the contract period, subject to vehicle condition and compliance.
Cost Breakdown Amount (INR)
Estimated Contract Value 13,74,786
Tender Fee 1180
EMD Amount As specified in the tender document

All payments are subject to submission of valid invoices and compliance with contractual obligations. Bidders should include detailed cost proposals in their bids, covering all operational expenses.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹13,74,786

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

KD Khodiyar

Bid Opening Authority

KD Khodiyar

Address

GETCO Transmission Circle Office Nadiad

Contact Details

9925210240

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

NTC-133-2026-66kV Bopal Group Vehicle.pdf

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Eligibility Criteria

✓ Must have valid PAN, GST registration, and Vehicle Registration Certificates.
✓ Must submit driver licenses and health certificates for drivers.
✓ Must provide vehicle documents: RC Book, Fitness Certificate, Insurance, Permit, and Tax receipts.
✓ Must demonstrate financial stability with relevant financial documents.
✓ Partnership deeds, Form-G, POA, or Self-Declaration for proprietorship or partnership.
✓ Provident Fund Code or self-declaration on stamp paper.
✓ Submission of Annexure 1 & 2 and Declaration of Conflict of Interest.
✓ No pending legal cases or violations related to transportation or safety standards.

Qualification Criteria Details
Minimum Annual Turnover INR 10,00,000
Experience At least 3 years in vehicle hiring for government/utility projects
Vehicle Fleet Minimum of 5 vehicles meeting specifications
Financial Stability Proof of bank statements or financial documents

Note: All documents must be valid, current, and duly certified.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

04-08-2026 16:05

2. TECHNICAL STAGE

04-08-2026 16:10

3. COMMERCIAL STAGE

04-08-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required
3

Application for EMD Return

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 2

Required
9

Declaration Of Conflict On Interest

Required
10

DECLARATION FOR RELATIONSHIP WITH EMPLOYEE

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender aims to establish a 2-year Bi-Annual rate contract for hiring Petrol/Diesel driven Non-AC vehicles with seating capacity of 8+1, specifically for Gujarat Energy Transmission Corporation Limited's 66kV Bopal Substation. It ensures reliable transportation for operational needs, emphasizing vehicle compliance, safety, and timely service.

Who is eligible to bid for this vehicle hiring contract?

Eligible bidders must possess valid PAN, GST registration, vehicle registration certificates, driver licenses, and relevant vehicle documents. They should demonstrate experience in government or utility sector vehicle hiring, have financial stability, and submit all required technical and financial documentation as per the eligibility criteria outlined in the tender.

What are the key technical specifications for the vehicles?

Vehicles must be Petrol/Diesel, Non-AC, close body, model August 2023 or later, with a seating capacity of 8+1. They should have valid RC Book, Fitness Certificate, Insurance, and other permits. Vehicles must meet safety standards, have minimum fuel efficiency of 10 km/l, and be maintained regularly to ensure operational reliability.

How does the bidding process work?

Bidders should download tender documents, pay the tender fee and EMD, then submit technical and financial bids online before the deadline. The technical evaluation occurs on 04-08-2026 at 16:10, followed by commercial evaluation. Successful bidders will be notified for contract signing, with the entire process managed electronically to ensure transparency.

What are the important deadlines and contact details for this tender?

Key deadlines include bid submission closing on 04-08-2026 at 16:00 and technical evaluation on 04-08-2026 at 16:10. For queries, contact KD Khodiyar at 9925210240 or via email at [email protected]. Support is also available from GNFC Ltd.'s (n)Procure team for registration, training, and clarifications.

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