Government Tender for Hiring Packaged Body Bolero Vehicles in Bhuj Rural -2 SDN
Progress
This government tender from Paschim Gujarat Vij Company Limited offers an opportunity for service providers to supply Packaged Body Bolero vehicles for Bhuj Rural -2 SDN, Gujarat. The project focuses on enhancing rural transportation infrastructure, supporting government initiatives for rural development, and ensuring reliable vehicle services over a 24-month period. Bidders must meet strict eligibility criteria, including valid documents such as GST, PAN, vehicle registration, and driver licenses. The procurement process involves detailed evaluation stages, with clear timelines for bid submission, technical assessment, and award. With an estimated value of INR 13.5 million, this tender is ideal for companies specializing in vehicle leasing, fleet management, and transportation services seeking to collaborate with a leading government utility. Participation offers a strategic opportunity to contribute to rural connectivity and energy distribution efficiency in Gujarat.
Scope Of Work
The scope of this tender involves the hiring of Packaged Body Bolero vehicles to serve Bhuj Rural -2 SDN under Gujarat's government transportation initiatives. Key deliverables include:
- Provision of reliable and well-maintained Bolero vehicles with packaged body configurations.
- Ensuring vehicle registration and insurance are valid and compliant with local regulations.
- Maintaining driver qualification standards, including valid driving licenses for all drivers.
- Adhering to scheduled maintenance and safety protocols.
- Providing 24-month service coverage with timely vehicle replacement or repairs as needed.
The process involves the following steps:
- Bid submission with all required documents.
- Preliminary evaluation based on eligibility criteria.
- Technical assessment of vehicle specifications and experience.
- Commercial evaluation based on cost and terms.
- Final selection and contract signing.
| Specification | Details |
|---|---|
| Vehicle Type | Bolero with Packaged Body |
| Duration | 24 Months |
| Estimated Cost | INR 13,514,000 |
| Location | Bhuj Rural -2 SDN |
| Completion Period | 24 months |
Bidders must ensure all vehicles meet the technical specifications outlined in the tender documents, including safety features, capacity, and compliance with Gujarat RTO regulations.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Vehicle Model | Bolero with Packaged Body |
| Vehicle Capacity | Minimum 7-8 seats |
| Registration | Valid RTO registration in Gujarat |
| Insurance | Comprehensive insurance valid throughout contract period |
| Safety Features | Equipped with safety belts, fire extinguisher, first aid kit |
| Maintenance | Regular service as per manufacturer guidelines |
| Driver Qualification | Valid driving license, experience in commercial vehicle operation |
Sequential process for technical compliance:
- Vehicle inspection prior to deployment.
- Submission of vehicle registration and insurance documents.
- Verification of driver licenses.
- Periodic maintenance checks during contract duration.
- Final review and acceptance of vehicles based on compliance with specifications.
Financial Requirements
The estimated total budget for this project is INR 13,514,000. The financial proposal must include a detailed cost breakdown, covering vehicle leasing charges, maintenance, insurance, and driver wages. Payment terms will follow a milestone-based schedule, with payments released upon successful completion of designated phases. Bidders should submit a bid that is competitive yet reflective of the quality and compliance standards required. The contract will be awarded to the lowest evaluated bidder meeting all technical and eligibility criteria. The tender document specifies that the bid validity period is 120 days, and bidders must ensure their financial proposals are valid for this duration. All costs should be inclusive of applicable taxes and duties, with clear delineation in the bid submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
24-09-2026 18:00:00
Document Download End
12-10-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Value
₹13,51,400
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
Executive Engineer
Bid Opening Authority
Executive Engineer
Address
PGVCL COMPOUND BHUJ
Contact Details
9925209801
BID & GeM Expert Consultancy
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Documents 4
Tender Notice 743 01.pdf
TENDER_DOCUMENT
commercial terms 743 01.pdf
TENDER_DOCUMENT
Technical Terms 743 01.pdf
TENDER_DOCUMENT
BID.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
13-10-2026 11:00
13-10-2026 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price bid Vehicle
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Attested copy of GST (If applicable)
Attested copy of PAN card in the name of bidder.
RequiredAttested copy of document showing P.F. Number obtained by the bidder. (If applicable)
RequiredAttested copy of Adhar Card
RequiredAttested copy of Latest Income Tax Return.
RequiredAttested Copy of successful work Completion / Experience certificate.
RequiredAttested copy of RTO registration book OR Authorized dealers Quotation if offering new vehicle.
RequiredAttested copy of Goods carriage permit / Taxi / Maxi permit in Gujarat. (If applicable)
RequiredAttested copy of insurance policy. (If applicable)
RequiredAttested copy of Fitness certificate. (If applicable)
RequiredAttested copy of PUC. (If applicable)
RequiredAttested driving license Copy of First driver.
RequiredAttested driving license Copy of Second driver.
RequiredAttested driving license Copy of Third driver.
RequiredThe scan copy of the Tender Notice duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the Technical Specification duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the Commercial Terms and Condition duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the NEW TERMS duly signed and stamped with companys seal must be submitted ONLINE along with the bid
RequiredPayment proof of Tender Fees and E.M.D. Paid By RTGS / NEFT (Screenshot of online RTGS / NEFT Reference number / UTR / Transaction number).
RequiredAttested copy of Memorandum of Association or partnership deed. (If applicable)
Scan copy of original Power of attorney if any for signing the bid documents. (If applicable)
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Commercial Stage
ALL SIGND ANNEXURE
Eligibility Criteria
✓ Must have valid GST registration (if applicable).
✓ Attested copy of PAN card in the name of the bidder.
✓ Attested copy of P.F. Number (if applicable).
✓ Attested copy of Aadhar Card.
✓ Attested copy of Latest Income Tax Return.
✓ Attested copy of successful work completion or experience certificates.
✓ Attested copy of RTO registration book or authorized dealer quotation for new vehicles.
✓ Attested copy of Goods carriage permit / Taxi / Maxi permit in Gujarat (if applicable).
✓ Attested copy of insurance policy (if applicable).
✓ Attested copy of Fitness certificate (if applicable).
✓ Attested copy of PUC (if applicable).
✓ Attested copy of driving licenses for First, Second, and Third drivers.
✓ Submission of signed and stamped tender notice, technical specifications, commercial terms, and new terms with company seal.
✓ Payment proof of tender fees and EMD via RTGS/NEFT.
✓ Attested copy of Memorandum of Association or partnership deed (if applicable).
✓ Power of attorney for signing bid documents (if applicable).
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to hire reliable Packaged Body Bolero vehicles for Bhuj Rural -2 SDN in Gujarat, supporting rural transportation and government infrastructure development.
Who can participate in this tender?
Qualified vehicle leasing companies, transportation service providers, fleet management firms, and experienced contractors meeting eligibility criteria can participate. All must submit valid documents such as GST, PAN, vehicle registration, and experience certificates.
What are the key eligibility requirements for bidders?
Bidders must have valid GST registration (if applicable), PAN, P.F. Number, Aadhar, Income Tax Return, vehicle registration, insurance, fitness, PUC, and valid driving licenses for drivers. All documents must be attested and uploaded online.
What is the bidding process and timeline?
Bidders can download tender documents from the official portal starting 24-09-2026. The last date for submission is 01-10-2026 at 19:00. The preliminary evaluation occurs on 03-10-2026 at 11:00, followed by commercial evaluation at 12:00. Ensure all documents are complete and submitted before deadlines.
How will the evaluation be conducted?
Evaluation will be based on technical compliance, experience, and cost. Technical scores must be at least 70%. The overall evaluation assigns 50% weightage to technical factors and 30% to cost, with minimum thresholds for eligibility.