Government Tender for Hiring 8+1 Passenger Petrol/Diesel Jeep Vehicles at Himatnagar Substation
Bid Publish Date
16-Feb-2026, 1:00 pm
Bid End Date
10-Mar-2026, 4:00 pm
Value
₹13,74,786
Location
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
9
This government tender offers a unique opportunity for vehicle service providers to supply 8+1 passenger Jeep vehicles for GETCO's Himatnagar Substation in Gujarat. The contract involves providing model-less than 3 years old, fully insured vehicles with safety features like airbags, to support power sector operations. Bidders must meet strict eligibility criteria, including valid vehicle documents, GST registration, and security deposits. The project aims to enhance transportation efficiency for GETCO's technical staff, ensuring reliable and safe movement within the Sabarkantha district. The tender process is transparent and competitive, with detailed evaluation criteria focusing on technical compliance and cost-effectiveness. Interested companies should review the tender documents, adhere to deadlines, and participate in free training sessions for online bidding. This opportunity is ideal for experienced vehicle leasing firms, transportation companies, and power sector service providers seeking long-term government contracts in Gujarat.
Scope Of Work
The scope includes:
- Supplying fully insured Jeep vehicles (Bolero, Scorpio, or equivalent) with model less than 3 years old.
- Vehicles must be 8+1 passenger capacity with two airbags for Junior Engineers.
- Vehicles should operate minimum 3000 KM per month and be available 12 hours daily.
- Bidders are responsible for vehicle maintenance, insurance, and legal permits.
- Delivery and pickup at GETCO Transmission Circle Himatnagar.
The process involves:
- Submission of technical and financial bids via the online portal.
- Verification of vehicle documents, driver licenses, and eligibility criteria.
- Evaluation based on technical compliance and financial offers.
- Awarding the contract to the successful bidder.
| Specification | Details |
|---|---|
| Vehicle Type | Jeep (Bolero, Scorpio, or equivalent) |
| Model Year | Less than 3 years |
| Passenger Capacity | 8+1 |
| Insurance | Fully insured |
| Airbags | Two |
| Minimum KM | 3000 KM/month |
| Operating Hours | 12 hours/day |
Bidders must ensure all vehicles meet the technical specifications and submit all required documents as outlined in the tender document.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Jeep (Bolero, Scorpio, or equivalent) |
| Model Year | Less than 3 years |
| Passenger Capacity | 8+1 |
| Insurance | Fully insured with comprehensive coverage |
| Airbags | Two airbags for safety |
| Fuel Type | Petrol or Diesel |
| Minimum KM | 3000 KM/month |
| Operating Hours | 12 hours/day |
Procedures include:
- Inspection of vehicle documents.
- Verification of vehicle condition.
- Compliance with safety and emission standards.
- Final approval based on technical compliance.
Financial Requirements
The estimated cost for the 24-month contract is approximately Rs. 13,74,786.00, covering vehicle rental, insurance, and operational expenses. The financial bid should specify the rate per vehicle, inclusive of all taxes and fees. Payment terms are aligned with project milestones, with monthly payments based on verified KM and operational hours.
| Cost Component | Details |
|---|---|
| Vehicle Rental | As per bid rate |
| Insurance | Included in rental |
| Deposit | Rs. 15,000 refundable security deposit |
| Payment Schedule | Monthly, based on KM and hours |
Bidders must submit detailed financial proposals along with supporting documents, including RTGS/NEFT transaction receipts for tender fee, EMD, and vehicle deposit.
Documents 1
2025-26 HTC 104 Tech Bid.pdf
TENDER_DOCUMENT
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid GST registration and vehicle documents.
✓ Must possess a valid driver license and relevant vehicle permits.
✓ Must submit a security deposit of Rs. 15,000 via RTGS/NEFT.
✓ Must provide vehicle RC Book, insurance copy, and fitness certificates.
✓ Must submit self-declaration or Provident Fund Code Number documents.
✓ Must have the ability to operate vehicles for a minimum of 3000 KM per month.
| Qualification Requirement | Details |
|---|---|
| Financial Criteria | Minimum annual turnover as per recent audited financial statements |
| Experience | Proven experience in providing vehicle services to government or power sector projects |
| Certification | Valid vehicle permits, insurance, and driver licenses |
| Legal Compliance | All documents must be valid and up-to-date |
Critical: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
10-03-2026 16:05
10-03-2026 16:10
Required Forms
TECHNICAL
i Agree
User Defined Template-Standard
TECHNICAL BID
User Defined Template-Standard
VEHICLE DEPOSIT 15000.00 RS
User Defined Template-Standard
TENDER FEE & EMD DETAILS
User Defined Template-Secured
FIRM DETAILS
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
PAN Number Document
RequiredQuotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
RequiredDriver License Copy
RequiredGST Registration Number Documents – Mandatary
RequiredVehicle RC Book
Vehicle Insurance Copy
Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
RequiredFilling Annexure I
RequiredDiesel / Petrol Rate copy (15 day before Tender last)
RequiredFilling Annexure II
RequiredFilling Annexure III
RequiredDeclaration for Vehicle Contract
RequiredTender Fee RTGS / NEFT Details
RequiredTender EMD RTGS / NEFT Details
RequiredVehicle Deposit 15000/- Rs RTGS / NEFT Details
Bank Cancel Cheque Scan Copy For Refund of EMD Amount (તમારા બેંક ખાતા નો કેન્સલ ચેક ની scan કોપી મુકવી . E.M.D નુ પેમેન્ટ રીફંડ આપી શકાય.)
RequiredBank Debit Amount Statement Scan Copy (તમારા બેંક ખાતા માંથી રૂપિયા ડેબીટ થયેલ હોય તેનું બેંક સ્ટેટમેન્ટ આપવું)
Requiredઈ એમ ડી, ટેન્ડર ફી તથા વિહિકલ ડિપોઝિટ ના રૂપિયા RTGS / NEFT. –પોતાના એકાઉંન્ટ માથી ભરવા, બીજાના એકાઉંન્ટ માથી કરેલ હશે તો આપને ટેન્ડર માથી રદ કરવામા આવશે.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The final date for bid submission is 10th March 2026 at 16:00 hours. Bidders must upload all required documents before this deadline to ensure their bids are considered.
What documents are required for technical qualification?
Bidders must submit vehicle registration documents, driver licenses, GST registration, vehicle insurance, fitness certificates, and security deposit receipts. Additional forms include Annexure I, II, III, and declarations as specified in the tender.
How are the bids evaluated?
Bids are evaluated based on technical compliance (40%) and financial offer (60%). The process includes initial technical screening, followed by financial assessment. Bidders must meet minimum thresholds to qualify.
Can I participate in the training for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the electronic bidding process.
What is the estimated contract value?
The estimated value of the contract is approximately Rs. 13,74,786.00 for 24 months, covering vehicle rental, insurance, and operational costs as per tender specifications.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 1
2025-26 HTC 104 Tech Bid.pdf
TENDER_DOCUMENT