Open Power and Energy NPROCURE

Government Tender for Hiring Petrol/Diesel Non-AC Vehicle for Junior Engineer in Junagadh

Bid Publish Date

10-Dec-2025, 6:30 pm

Bid End Date

31-Dec-2025, 4:00 pm

Value

₹13,74,786

Location

JUNAGADH , GUJARAT

Progress

Issue10-Dec-2025, 6:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for transportation service providers to supply petrol/diesel driven non-AC vehicles for GETCO's Junior Engineers in Junagadh. The contract spans 24 months, with a monthly requirement of 3000 km and operating 12 hours daily. Bidders must meet strict eligibility and technical standards, including vehicle age, safety certificates, and legal documentation. The tender aims to ensure reliable transportation for field operations within the Power and Energy sector. The process involves detailed submission of technical and financial proposals, with evaluation based on compliance and cost-effectiveness. Successful bidders will secure a long-term government contract, contributing to efficient power sector operations in Gujarat. Download the detailed tender document to participate and ensure timely submission before the deadline.

Scope Of Work

The scope includes:

  • Providing petrol/diesel driven non-AC closed body vehicles for GETCO's Junior Engineers.
  • Vehicles must have 8+1 seating capacity, model options include Bolero, TUV, Scorpio, or equivalent.
  • Operating hours: 12 hours per day.
  • Monthly mileage: 3000 km.
  • Duration: 24 months.
  • Vehicles must meet all RTO and safety standards.
  • Vehicle fitness, insurance, and PUC certificates must be valid and up-to-date.
  • Vehicles should be maximum 3 years old (RTO passing December 2022).
  • The supplier must ensure timely vehicle availability after LOI issuance.
  • Submit cost quotations and price bills as per tender guidelines.
  • Maintain records of fuel consumption and vehicle maintenance.
  • Comply with all technical and legal requirements specified in the tender document.
Parameter Specification
Model Bolero, TUV, Scorpio, or equivalent
Seating Capacity 8+1 persons
Age of Vehicle Max 3 years
Operating Hours 12 hours/day
Monthly KM 3000 km
Contract Duration 24 months
Payment Terms As per agreement

The successful bidder must adhere to all technical, safety, and legal standards outlined in the tender document and provide necessary documentation for verification.

Technical Specifications

Vehicles must comply with the following technical parameters:

Parameter Requirement
Model Bolero, TUV, Scorpio, or equivalent
Seating Capacity 8+1 persons
Age of Vehicle Not older than 3 years (RTO passing December 2022)
Fuel Type Petrol or Diesel
AC Non-AC
Body Type Closed
Certification Valid fitness, insurance, and PUC certificates
Registration RTO registered
Fuel Bill Copy of fuel bills for last 15 days

Sequential procedures include:

  1. Vehicle registration verification.
  2. Inspection of vehicle condition.
  3. Submission of technical documents.
  4. Vehicle test drive and safety check.
  5. Final approval and vehicle deployment.

The vehicles must meet all legal and safety standards mandated by Gujarat RTO and GETCO regulations.

Financial Requirements

The estimated contract value is approximately INR 13,74,786. The financial proposal should include:

Cost Component Details
Vehicle Rental Fixed monthly rate for 12 hours operation
Fuel Cost As per actual fuel bills submitted
Maintenance Included in rental or as per agreement
Payment Schedule Monthly payments based on verified KM and hours
Total Estimated Cost INR 13,74,786

Bidders must submit a detailed financial proposal along with the technical bid. Payment will be made monthly upon submission of fuel bills, vehicle logs, and compliance certificates. The bid should specify the rate per km and per hour, inclusive of all taxes and charges. Any additional costs must be clearly indicated in the financial bid.

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Eligibility Criteria

  • ✓ Must have valid GST registration and P.F. registration.
  • ✓ Submit RTGS/NEFT receipt for tender fee and EMD.
  • ✓ Provide vehicle registration documents, road permit, PUC certificates, and insurance certificates.
  • ✓ Driver must possess valid driving license and eye sight certificate.
  • ✓ Vehicles should be maximum 3 years old (RTO passing December 2022).
  • ✓ Submit tax returns for the last two years.
  • ✓ Provide partnership deed (if applicable) and notarized power of attorney.
  • ✓ Submit signed declarations and annexures as per tender requirements.
  • ✓ Technical documents must include vehicle fitness, insurance, fuel bills, and driver certificates.
Qualification Details
Financial Minimum turnover as specified in tender
Experience Prior experience in government vehicle contracts
Vehicle Age Max 3 years
Documentation Complete set of documents listed in tender

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 16:05

2. Technical Stage

31-12-2025 16:15

3. Commercial Stage

31-12-2025 16:30

Required Forms

Preliminary

Tender Fee

User Defined Template-Standard

Required

EMD

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Atteched Scan copy of RTGS/NEFT/Online receipt for Tender fee payment

Required
2

Atteched Scan copy of RTGS/NEFT/Online receipt for EMD Payment

Required

Stage - Technical Stage

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 8+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 16.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing -December 2022

Required

Stage - Technical StageSr NoDocument NameMandatory1Copy of RC book of Taxi/Maxi Passing Vehicle, if old VehicleYes2Copy of road ( Contract carriage) permit of vehicle, if old VehicleYes3Copy of PUC certificate ( regularly renewed every Six month), if old vehicleYes4Copy of driving license of LMV/CAB/BadgeYes5Copy of Taxi/Maxi passing certificate of minimum 8+1 persons.Yes6Copy of vehicle fitness certificate, if old vehicle.Yes7Copy of insurance certificate, if old vehicle.Yes8Eye sight certificate from eye Dr. for Driver.Yes9Original quotation scan Copy should be submitted, if new vehicleYes10Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)Yes11Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 16.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.Yes12Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.Yes13Copy of GST RegistrationYes14Copy of notarized power of attorney as the case may be.Yes15Copy of partnership deed if any.Yes16Last two year Income Tax return Copy.Yes17Copy of PAN cardYes18Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)Yes19Signed Copy of Tender DocumentsYes20Signed Copy of Tender Documents 1No21Signed Copy of Tender Documents 2No22Any other documents required for particular and specific workYes23OthersNo24Undertaking of Declaration of Relationship with EmployeeYes25Maximum 03 years old vehicle should be allowed i.e. RTO passing -December 2022Yes

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 8+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 16.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing -December 2022

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government vehicle hiring tender?

This tender involves providing petrol/diesel driven non-AC closed body vehicles (such as Bolero, TUV, Scorpio, or equivalent) with 8+1 seating capacity for GETCO's Junior Engineers in Junagadh. The contract duration is 24 months, requiring 12 hours of daily operation and a monthly mileage of 3000 km. Bidders must ensure vehicles meet all RTO and safety standards, are max 3 years old, and are equipped with necessary certificates like fitness, insurance, and PUC. The scope emphasizes timely vehicle availability, compliance with technical specifications, and adherence to safety and legal norms.

What are the key eligibility criteria for bidders?

Eligible bidders must possess valid GST and P.F. registration, submit RTGS/NEFT receipts for tender fee and EMD, and provide vehicle registration, permit, PUC, insurance, and driver licenses. The vehicles should be maximum 3 years old (RTO passing December 2022). Bidders must also submit tax returns for the last two years, notarized power of attorney, partnership deed if applicable, and signed declarations. Experience in government vehicle contracts and financial stability are essential. All documents must be complete and verifiable to qualify for technical evaluation.

What technical specifications must the vehicles meet?

Vehicles should be model options like Bolero, TUV, Scorpio, or equivalent, with 8+1 seating capacity, not older than 3 years, and fuel type as petrol or diesel. They must be non-AC, closed body, with valid fitness, insurance, and PUC certificates. Vehicles must pass safety and quality checks, including fuel bills for the last 15 days, and meet all RTO standards. The process includes inspection, documentation verification, and testing to ensure compliance with safety, legal, and operational standards.

How does the bidding and evaluation process work?

Bidders must download tender documents, submit tender fee and EMD via RTGS/NEFT or online before the deadline. The process involves uploading technical and financial proposals, followed by technical evaluation on 31-12-2025. The bid opening is conducted by the Superintending Engineer (TR), GETCO, Junagadh. Bids are evaluated based on technical compliance (50%) and cost (50%). The highest scoring bid will be awarded the contract. Timelines are strict, with all submissions due by 31-12-2025 16:00. Bidders should ensure full compliance to avoid disqualification.

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