Open State Governments & UT NPROCURE

Government Tender for Hiring of Air-Conditioned Sedan Vehicles with Driver in Mehsana

Bid Publish Date

15-Dec-2025, 4:00 pm

Bid End Date

07-Jan-2026, 4:00 pm

Value

₹12,51,744

Location

MAHESANA , GUJARAT

Progress

Issue15-Dec-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 5

PASSENGER MOTOR VEHICLES PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for vehicle rental companies and transportation service providers to supply air-conditioned 5-seater sedans with drivers in Mehsana, Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the project involves providing reliable transportation for official use over two years, covering 3000 km/month. The tender emphasizes compliance with government standards, safety, and emission norms, with a detailed evaluation process to ensure transparency. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and participate online through the official portal. The project aims to enhance government mobility services while offering a lucrative contract for qualified vehicle service providers. Key dates include bid opening on December 15, 2025, and submission deadline on January 7, 2026. Interested companies should review the detailed tender documents and prepare their bids accordingly to secure this government transportation contract.

Scope Of Work

• Supply of 5-seater air-conditioned sedan vehicles (Petrol/Diesel driven) equipped with necessary features for official use.
• Vehicles must be well-maintained, insured, and registered with valid RTO documents.
• Provide driver services for 12 hours daily, covering up to 3000 km per month.
• Ensure availability of vehicles throughout the contract period for official transportation needs.
• Maintain cleanliness and operational readiness of vehicles at all times.
• Comply with all government safety and emission standards.

Vehicles will be procured and managed as per the following process:

  1. Bid Submission: Bidders submit technical and financial proposals online.
  2. Evaluation: Technical bids are evaluated based on eligibility and document compliance.
  3. Financial Bid Opening: Qualified bidders' price bids are opened and compared.
  4. Contract Award: The contract is awarded to the lowest responsive bidder.
Specification Details
Vehicle Type Sedan (5 Seater)
Fuel Type Petrol/Diesel
AC Yes
Driver Service 12 hours/day
Monthly KM 3000 KM
Contract Duration 24 Months
Estimated Cost INR 12,51,744

Bidder must ensure adherence to all technical and safety standards specified in the tender documents.

Technical Specifications

Vehicles must comply with the following technical parameters:

Parameter Specification
Vehicle Type Sedan, 5 Seater
Fuel Petrol or Diesel
Air Conditioning Yes
Seating Capacity 4 passengers + 1 driver
Registration Valid RC Book
Emission Norms Compliant with Govt. standards
Insurance Valid comprehensive insurance
Maintenance Regular servicing as per manufacturer guidelines

Sequential process for technical compliance:

  1. Vehicle inspection and verification of documents.
  2. Submission of vehicle details and certifications.
  3. Technical evaluation by the tender committee.
  4. Approval for vehicle deployment.

Vehicles failing to meet the specifications will be rejected, and bidders must ensure full compliance before submission.

Financial Requirements

The estimated project cost is INR 12,51,744, which includes all taxes and charges. The financial bid should specify the rate per km and day, with a total maximum budget not exceeding the estimated cost. Payment will be made monthly based on verified KM and hours worked, supported by driver logs and vehicle reports.

Cost Breakdown Details
Per KM Rate To be quoted by bidder
Fixed Charges Driver wages, maintenance, insurance
Total Estimated Cost INR 12,51,744

Payment terms include:

  • Monthly payments upon submission of verified reports.
  • Final settlement after contract completion.
  • Penalties for non-compliance or vehicle unavailability.

Bidders must submit detailed financial proposals aligned with the tender guidelines.

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Eligibility Criteria

✓ Must have valid vehicle registration and ownership documents.
✓ Must possess valid RTO, PUC, insurance, and pollution control certificates.
✓ Must provide proof of GST registration and PAN Card.
✓ Must have PF registration with last ECR.
✓ Must submit payment receipts for tender fee and EMD.
✓ Must provide quotation for new vehicle if applicable and third-party agreements for other owner vehicles.
✓ Must submit Diesel Price certificate/Invoice from approved agencies within the last 15 days.

Qualification Requirement Details
Financial Stability Annual turnover of at least INR 10 lakh in vehicle rental services
Experience Minimum 2 years in vehicle hiring services
Certifications Valid vehicle registration, insurance, PUC, GST, PAN, PF registration
Documents As listed in the eligibility checklist

Note: Bidders must meet all criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

07-01-2026 16:04

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD

User Defined Template-Standard

Required

QR- Vehicle

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of Payment of Tender Fee

Required
2

Copy of Payment of EMD

Required
3

Copy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of

Required
4

Third Party Agreement against other owner vehicle

Required
5

Vehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)

Required
6

Self Attested copy of PAN Card

Required
7

Self Attested copy of GST Registration

Required
8

Self attested copy of PF registration with last ECR

Required
9

Diesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)

Required
10

Self Declaration (Tender document Pg. No. 18-19)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified vehicle service providers to supply air-conditioned 5-seater sedans with drivers for official transportation in Mehsana, Gujarat, for Gujarat Energy Transmission Corporation Limited (GETCO). The contract duration is two years, covering 3000 km/month of daily service, ensuring reliable transport for government officials.

Who is eligible to participate in this tender?

Eligible bidders must possess valid vehicle registration, insurance, PUC, GST registration, PAN, and PF registration. They should have minimum 2 years of experience in vehicle hiring services, demonstrate financial stability with an annual turnover of at least INR 10 lakh, and submit all required documents including payment receipts, vehicle documents, and certifications as specified in the eligibility criteria.

What are the key dates and deadlines for this tender?

The tender process begins on 15 December 2025 with bid submission opening. The last date for submission is 7 January 2026 at 16:00 hours. Technical evaluations will be completed by 7 January 2026, with financial bid opening following shortly. The expected contract award date is 16 January 2026. Bidders must ensure timely submission of all documents before the deadline.

How can I submit my bid and what are the required documents?

Bids must be submitted electronically via the official nProcure portal. Required documents include payment receipts for tender fee and EMD, vehicle registration and insurance certificates, GST registration, PAN card, PF registration, diesel invoice, and self-declaration. Bidders are encouraged to attend the free vendor training sessions and ensure all documents are complete and compliant with tender specifications.

What are the evaluation criteria and how is the winner selected?

Bids will be evaluated based on technical compliance (40%), experience and past performance (30%), and cost effectiveness (30%). A minimum of 60% in technical evaluation is required to qualify for financial bid opening. The lowest responsive bid that meets all criteria will be awarded the contract, emphasizing transparency and fairness in selection.

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