Government Tender for Hiring Petrol/Diesel Vehicles - 2-Year Contract for Nadiad
Progress
Gujarat Energy Transmission Corporation Limited (GETCO) invites bids for a 2-year government contract to hire Petrol/Diesel sedans with rear AC vents for operational needs in Nadiad. This tender targets experienced vehicle service providers capable of supplying model June 2023 or later vehicles that meet specified technical standards. The scope includes providing reliable, well-maintained vehicles for daily operations, covering approximately 4000 km per month over 12 hours daily. The procurement process emphasizes transparency, technical compliance, and cost-effectiveness, offering a lucrative opportunity for transport companies seeking government contracts. Bidders must meet eligibility criteria, submit comprehensive technical and financial proposals, and adhere to deadlines to secure this essential transportation service for GETCO's Nadiad division.
Scope Of Work
• Provide Petrol/Diesel driven sedans with seating capacity of 1+4, preferably Honda Amaze, Maruti Ciaz, Hyundai Verna, Skoda Slavia, or equivalent models.
• Vehicles must be of model June 2023 or later with Rear AC vents.
• Vehicles should be in excellent condition, passing all safety and emission standards.
• Operate for 12 hours daily, covering approximately 4000 km per month.
• Maintain vehicle cleanliness, regular servicing, and timely repairs.
• Ensure availability of backup vehicles to avoid service disruption.
• Submit all required documents including RC Book, Insurance, Fitness Certificate, and Driver License.
• Comply with government transportation regulations and safety standards.
| Specification | Details |
|---|---|
| Model Year | June 2023 or later |
| Seating Capacity | 1 driver + 4 passengers |
| Fuel Type | Petrol or Diesel |
| AC Vent | Rear AC vents |
| Contract Duration | 24 months |
| Operating Hours | 12 hours/day |
| Monthly KM | 4000 km |
• The selected vendor must provide vehicles that meet the above specifications and adhere to all safety and operational standards.
Technical Specifications
| Parameter | Specification |
|---|---|
| Model Year | June 2023 or later |
| Seating Capacity | 1 driver + 4 passengers |
| Fuel Type | Petrol or Diesel |
| AC Vent | Rear AC vents |
| Vehicle Condition | Well-maintained, compliant with emission norms |
| Registration | Valid RC Book and Registration Certificate |
| Insurance | Comprehensive insurance coverage |
| Fitness Certificate | Valid and up-to-date |
| Permit | Contract Carriage Permit |
Sequential process for vehicle submission:
- Ensure all documents are valid and up-to-date.
- Submit vehicle details and documents as per the tender requirements.
- Undergo inspection if required.
- Await approval from GETCO authorities.
- Sign contract and commence service as per schedule.
Financial Requirements
The estimated contract value is approximately Rs. 17,52,433.20, covering the two-year period. The financial proposal must include a percentage rate for vehicle hire, submitted via the 'Percentage Rate' form. The payment will be made monthly based on verified vehicle operation and compliance with the contract terms. Bidders should prepare a detailed cost breakdown, including vehicle maintenance, fuel, and driver wages if applicable. The earnest money deposit (EMD) amount is specified in the tender documents and must be submitted along with the bid. The successful bidder will receive payments as per the agreed percentage rate, with payments processed monthly after submission of invoices and compliance verification.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
25-09-2026 19:00:00
Document Download End
17-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹17,52,433
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
A M Dave
Bid Opening Authority
A M Dave
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925210240
Authority Records
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Documents 1
NTC-199 2026-EE Const Nadiad.pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
17-10-2026 16:05
17-10-2026 16:10
17-10-2026 16:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
i Agree
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
TENDER FEE PAYMENT RECEIPT
RequiredForm - Emd Fee Form
FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT
EMD FEE PAYMENT RECEIPT
RequiredApplication for EMD Return
Stage - TECHNICAL STAGE
PAN Number Document
RequiredQuotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
RequiredDriver License Copy
RequiredGST Registration Number Documents – Mandatary
RequiredDoctor’s certificate certifying the health and eyesight of the driver
RequiredNature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredProvident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
RequiredFilling Annexure 1 to 3
RequiredDeclaration Of Conflict On Interest
RequiredDECLARATION FOR RELATIONSHIP WITH EMPLOYEE
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have a valid GST registration number.
✓ Must possess the necessary vehicle documents: RC Book, Contract Carriage Permit, Fitness Certificate, Insurance copy, and Vehicle Rod Tax.
✓ Must provide a valid Driver License copy.
✓ Must have experience in government vehicle contracts.
✓ Must submit a Partnership deed or Proprietorship certificate, along with relevant authorization documents.
✓ Must provide Provident Fund Code Number or a self-declaration on Rs.300 stamp paper for self-driving vehicles.
✓ Must fill and submit Annexure 1 to 3.
✓ Must declare any conflict of interest and relationships with government employees.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 2 years in vehicle hiring contracts |
| Financial Turnover | Annual turnover of at least Rs. 10 lakh in the last financial year |
| Vehicle Ownership | Own at least 2 suitable vehicles meeting specifications |
| Legal Compliance | All documents must be valid and up-to-date |
Note: Bidders must ensure all eligibility criteria are met before submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the duration of the vehicle hiring contract?
The contract duration is 24 months (2 years), starting from the date of agreement signing, with an option for renewal based on performance and requirement.
What types of vehicles are eligible for this tender?
Eligible vehicles are Petrol/Diesel driven sedans with seating capacity of 1+4, preferably models like Honda Amaze, Maruti Ciaz, Hyundai Verna, or Skoda Slavia, or equivalent, with Rear AC vents and model year June 2023 or later.
How can I participate in the bidding process?
Bidders must download the tender document, submit the tender fee and EMD, and upload all required technical and financial documents via the official portal before the deadline. Attending the vendor training sessions can assist in understanding the online submission process.
What are the key eligibility criteria for bidders?
Bidders must possess GST registration, valid vehicle documents, driver licenses, and experience in government vehicle contracts. They should also submit Partnership deeds or Proprietorship certificates and self-declarations as specified.
What is the evaluation process for the tender?
Evaluation comprises technical assessment (60%) based on vehicle quality and experience, and financial proposal (40%) based on the percentage rate offered. Bidders must meet the minimum technical score of 70% to qualify for financial evaluation.