Open Power and Energy NPROCURE

Government Tender for Hiring RTO Taxi/Maxi Vehicles in Amreli - Power & Energy Sector

Bid Publish Date

13-Dec-2025, 1:00 pm

Bid End Date

02-Jan-2026, 4:00 pm

Value

₹12,51,744

Location

AMRELI , GUJARAT

Progress

Issue13-Dec-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Service

Completion Period

24  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for transportation service providers to supply RTO-approved Taxi/Maxi vehicles in Amreli for Gujarat Energy Transmission Corporation Limited (GETCO). The contract involves providing air-conditioned, petrol/diesel vehicles with a seating capacity of 5, not registered more than 3 years prior to the tender opening. The service duration is 24 months, with daily operation for 12 hours and a monthly coverage of 3000 km. Eligible bidders must meet strict statutory, technical, and financial criteria, including experience, statutory certificates, and statutory registration. The tender process is open and transparent, with detailed evaluation criteria based on eligibility, technical compliance, and cost competitiveness. The opportunity is ideal for transportation companies with experience in government or large organization contracts, seeking to expand their portfolio in the power and energy sector. Download the tender document, prepare your bid, and participate before the deadline to secure this lucrative government contract in Gujarat.

Scope Of Work

• Provide RTO-approved Taxi/Maxi vehicles that meet the specified technical and registration requirements.
• Vehicles must be petrol or diesel, with a closed body and air conditioning.
• Each vehicle should have a minimum seating capacity of 5 persons (including driver).
• Vehicles should not be registered more than 3 years prior to the tender opening date.
• The service includes daily operation for 12 hours, covering approximately 3000 km per month.
• Bidders must ensure vehicles have valid fitness, insurance, PUC, and permit documents.
• The contract duration is 24 months, with the possibility of extension based on performance.
• All vehicles must comply with RTO norms and possess valid registration, fitness, and insurance certificates.
• The selected bidder shall provide vehicles as per the specifications and schedule, ensuring availability during operational hours.
• Any proposed new vehicle must include a quotation matching tender requirements.
• The bidder must submit all required documentation, including PAN, GST, MSME registration, EPF challans, and other statutory certificates.

Specification Details
Vehicle Type Petrol/Diesel, Closed Body, A.C.
Seating Capacity 5 persons (minimum)
Registration Not older than 3 years
Service Duration 24 months
Operational Hours 12 hours daily
Monthly KM 3000 km
Documents Registration, Fitness, Insurance, PUC, Permit
Quotation for New Vehicles Required if applicable

Technical Specifications

Vehicles must be petrol or diesel, closed body, air-conditioned, with a minimum seating capacity of 5 persons. They should be registered within the last 3 years and have valid fitness, insurance, PUC, and permit certificates. Vehicles must comply with RTO norms and be equipped with necessary statutory documents. The process involves:

  1. Vehicle registration and documentation validation.
  2. Inspection and fitness certification.
  3. Submission of quotations for new vehicles if applicable.
  4. Compliance with technical specifications during service.
Parameter Requirement
Vehicle Type Petrol/Diesel, Closed Body, A.C.
Seating Capacity 5 persons
Registration Age Not more than 3 years
Certification Valid fitness, insurance, PUC
Documents RTO permits, PAN, GST, MSME
Quotation For new vehicles if proposed
Operation 12 hours daily, 3000 km/month

Financial Requirements

The estimated total cost for the 2-year service period is approximately INR 12,51,744. Payments will be made as per the schedule outlined in the contract, based on monthly invoices and adherence to service standards.

Cost Component Amount (INR)
Estimated Cost 12,51,744
Payment Terms Monthly payments based on service delivery
Security Deposit As specified in tender
Additional Costs To be borne by the bidder for vehicle maintenance

Bidders must submit a detailed financial proposal along with their technical bid, ensuring transparency and compliance with the tender guidelines. The bid should include all costs related to vehicle procurement, maintenance, and service delivery for the entire contract duration.

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Eligibility Criteria

✓ Must have valid registration, fitness, insurance, and permit documents for vehicles.
✓ Must possess a valid PAN Card and GST registration.
✓ MSME registration is mandatory for micro, small, or medium enterprises.
✓ Must submit EMD and tender fee as specified.
✓ Must have relevant experience in providing transportation services for government or large organizations.
✓ Financial stability demonstrated through recent EPF challans and turnover.

Criterion Details
Tender Fee INR 1180, payable online
EMD As specified in tender documents
Vehicle Registration Not older than 3 years
Experience Minimum 2 years in vehicle hiring services
Statutory Documents PAN, GST, MSME, EPF, Insurance
Other Certifications Fitness, PUC, Road permit, Taxi passing certificate
Financial Criteria Annual turnover of at least INR 10 lakh
Submission Complete all documents as per checklist

Bidding Process

Process Timeline

1. Preliminary Stage

02-01-2026 16:30

2. Commercial Stage

03-01-2026 11:00

Required Forms

Preliminary

Tender fee and EMD form Amreli

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee Details

Required
2

EMD Fee Details

Required
3

Copy of RC book Registration of Taxi passing vehicle

Required
4

Copy of road (Contract carriage) permit of vehicle.

Required
5

Copy of PUC certificate

Required
6

Copy of driving license of LMV taxi/maxi cab or TRANS TYPE

Required
7

Copy of Taxi passing certificate minimum persons as per tender

Required
8

Copy of validated vehicle fitness certificate from RTO.

Required
9

Copy of Valid Comprehensive Insurance certificate covering period up to date.

Required
10

Petrol/Diesel rate receipt of the 15 days before the due date of the tender

Required
11

If New vehicle proposed then Quotation of new proposed vehicle as per the tender requirement

Required
12

Copy of PAN Card

Required
13

Copy of GST number on firm/party/self.

Required
14

Copy of power of attorney as the case may be.

Required
15

Copy of partnership deed if any / Power of attorney.

Required
16

Duly attested copy of MSME registration

Required
17

Copy of PF Registration

Required
18

Copy of latest EPF paid challan for last three months

Required
19

Attach Annexure -14 as per given in tender

Required
20

Attach Integrity pact as per given in tender

Required
21

Attach Annexure - I as per given in tender

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender for vehicle hiring?

This tender involves providing RTO-approved Taxi/Maxi vehicles in Amreli, Gujarat, for GETCO. The vehicles must be petrol/diesel, closed body, air-conditioned, and not registered more than 3 years before the tender opening. The service is required for 12 hours daily, covering 3000 km monthly over 2 years. Bidders must ensure vehicles meet all statutory and technical standards, including fitness, insurance, permit, and passing certificates.

What are the key eligibility criteria for participating in this tender?

Eligible bidders must possess valid registration, PAN, GST, MSME registration, and statutory certificates such as fitness, insurance, and PUC. They should have experience in vehicle hiring services for at least 2 years, submit EMD and tender fee, and demonstrate financial stability through recent EPF challans. All documents must be submitted online as per the tender checklist.

How can I submit my bid and what is the deadline?

Bidders must download the tender documents from the official portal, prepare their technical and financial bids, and submit them online before the deadline of 02-01-2026 at 16:00. The bid opening will be conducted immediately after the deadline at the GETCO Circle Office, Amreli. Late submissions will not be accepted under any circumstances.

What technical specifications are required for the vehicles?

Vehicles must be petrol or diesel, with a closed body, air conditioning, and a minimum seating capacity of 5 persons. They should be registered within the last 3 years and have valid fitness, insurance, PUC, and permit certificates. Vehicles should comply with RTO norms and be equipped with all statutory documentation for smooth operation.

What is the evaluation process for selecting the successful bidder?

Bids will be evaluated based on eligibility, technical compliance, and financial offer, with respective weightages of 30%, 30%, and 40%. Minimum qualifying marks are 50% in each category. The highest scoring bid will be awarded the contract, considering factors like vehicle quality, experience, and cost competitiveness. The process ensures transparency and fairness.

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