Open State Governments & UT NPROCURE

Government Tender for Hiring Petrol/Diesel Driven AC Vehicle with 1+6 Seating Capacity

Bid Publish Date

13-Dec-2025, 7:00 pm

Bid End Date

23-Dec-2025, 4:00 pm

Value

₹2,52,231

Location

KHEDA , GUJARAT

Progress

Issue13-Dec-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹298

Contract Form

Works

Completion Period

04  Months

Currency Type

Single

Categories 8

VALVE PARTS AND ACCESSORIES VEHICLE CONSTRUCTION PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for vehicle rental companies to supply AC petrol/diesel vehicles (preferably SUVs or MUVs) for Gujarat Energy Transmission Corporation Limited. The contract covers 4 months of daily transportation services supporting the Nadiad Construction division, with a focus on reliable, well-maintained vehicles passing government standards. Bidders must meet strict eligibility, technical, and financial criteria, including valid vehicle documents, driver certifications, and experience in government contracts. The tender process involves online submission, technical evaluation, and competitive scoring to ensure transparency and value for money. Participants are encouraged to attend vendor training sessions and review detailed tender documents available on the official portal. This is a strategic opportunity for fleet service providers aiming to expand their footprint in Gujarat’s public sector transportation projects.

Scope Of Work

The selected vendor will be responsible for providing fully insured, well-maintained petrol/diesel driven AC vehicles that meet the following specifications:

  • Vehicle Type: SUV or MUV, preferably Bolero or equivalent
  • Seating Capacity: 1 driver + 6 passengers
  • Model Year: December 2022 or later
  • Operational Hours: 12 hours per day
  • Monthly KMs: 3000 km
  • Service Location: Nadiad Construction division, Gujarat
  • Passes: Vehicles must pass for DE Store for the specified duration

Key deliverables include:

  • Supplying vehicles as per technical specifications
  • Maintaining vehicles in good condition
  • Ensuring timely service during operational hours
  • Providing drivers with valid licenses and health certificates

Sequential process:

  1. Submission of bid with all required documents
  2. Technical evaluation and vehicle inspection
  3. Commercial bid opening
  4. Contract signing and vehicle deployment
  5. Ongoing monitoring and compliance
Specification Details
Vehicle Model December 2022 or later
Fuel Type Petrol/Diesel
Certification RC Book, Fitness Certificate, Insurance, Permit
Driver Requirements Valid License, Health & Eyesight Certificate
Contract Duration 4 months
Payment Terms As per agreement

The vendor must adhere to all terms and conditions outlined in the tender document, including submission deadlines and documentation requirements.

Technical Specifications

Parameter Specification
Vehicle Type SUV or MUV (preferably Bolero)
Model Year December 2022 or later
Fuel Petrol or Diesel
Seating Capacity 1 driver + 6 passengers
Air Conditioning Yes
Vehicle Condition Well-maintained, insured, and pass for official use
Certification RC Book, Fitness Certificate, Insurance, Permit

Sequential process for technical compliance:

  1. Vehicle inspection by authorized officials
  2. Verification of documents
  3. Approval for service deployment

All technical parameters must be strictly adhered to ensure eligibility for the tender.

Financial Requirements

The estimated cost for the entire contract is ₹252,231. The financial proposal should include a percentage rate for vehicle rental, inclusive of all taxes and charges. Payment will be made in installments based on service delivery and compliance.

Cost Breakdown Amount (₹)
Estimated Total Cost 252,231
Payment Schedule 25% advance, 75% post-service completion
Validity of Offer 180 days from bid submission

Bidders must submit the tender fee of ₹298 and EMD as specified. Payments are subject to verification of compliance and satisfactory service delivery.

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Eligibility Criteria

✓ Must have a valid GST registration and PAN number.
✓ Must possess the necessary vehicle documents: RC Book, Fitness Certificate, Insurance, and Permit.
✓ Vehicles should be model December 2022 or later.
✓ Drivers must hold valid licenses and health certificates.
✓ Firm should provide Partnership deed, Form-G, or Proprietorship certificate as applicable.
✓ Provident Fund Code or self-declaration on Rs.300 stamp paper required.
✓ Submission of Annexure 1 to 3 is mandatory.

Qualification Criteria Minimum Requirement
Financial Stability Annual turnover of at least ₹5,00,000
Vehicle Ownership Ownership or valid lease agreement
Technical Capability Proven experience in vehicle rentals for government projects
Certification Validity All documents must be valid at the time of submission

Bidders must meet all eligibility criteria to qualify for technical evaluation and subsequent stages.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

23-12-2025 16:05

2. TECHNICAL STAGE

23-12-2025 16:10

3. COMMERCIAL STAGE

23-12-2025 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 3

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender seeks qualified vendors to supply petrol/diesel driven AC vehicles (preferably SUVs or MUVs like Bolero) for Gujarat Energy Transmission Corporation Limited. The vehicles will support official transportation needs for 4 months, including passage for DE Store passes and daily service of 12 hours with a monthly distance of 3000 km. The goal is to ensure reliable, well-maintained vehicles for government operations in Nadiad, Gujarat. Bidders must meet technical, financial, and eligibility criteria outlined in the tender documents to qualify for participation.

What are the key eligibility requirements for bidders?

Bidders must possess:

  • Valid GST registration and PAN
  • Ownership or lease agreement for vehicles
  • Model December 2022 or later vehicles
  • Valid driver licenses and health certificates for drivers
  • Necessary vehicle documents including RC Book, Fitness Certificate, Insurance, and Permit
  • Firm registration documents such as Partnership deed or Proprietorship certificate
  • Provident Fund Code or self-declaration on Rs.300 stamp paper
  • Submission of Annexure 1 to 3 as required
    All documents must be valid and verifiable at the time of bid submission.
How is the evaluation process conducted?

The evaluation is based on:

  • Technical compliance and vehicle quality (40%)
  • Financial bid (30%)
  • Experience in government vehicle contracts (20%)
  • Financial stability of the bidder (10%)
    Minimum qualifying marks are required in each category. The highest scoring bidder after combined evaluation will be awarded the contract. Bidders must ensure their submissions meet all technical and eligibility standards to qualify for final assessment.
What are the important dates and deadlines for this tender?

Key deadlines include:

  • Bid Start Date: 13-12-2025 at 19:00 hrs
  • Bid End Date: 23-12-2025 at 16:00 hrs
  • Evaluation Schedule: 23-12-2025 from 16:10 to 16:15 hrs
  • Contract Award: To be notified post evaluation
    All bids must be submitted before the closing date and time. Late submissions will not be accepted. Bidders are advised to review all documentation and prepare accordingly to meet these critical deadlines.
How can I contact the tender issuing authority for queries?

Interested bidders can contact KD Khodiyar at the GETCO Transmission Circle Office, Nadiad, Gujarat. The contact number is 9925208674. Support is available during working hours for clarifications related to bid submission, document requirements, and technical queries. Additionally, assistance for online bidding procedures can be obtained from the (n)Code Solutions support team at GNFC Ltd., Ahmedabad, via email or phone as provided in the tender notice.

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