Government Tender for Hiring Tata Winger 15-Seater Vehicle in Vadodara - Open Bid
Progress
This government tender offers an exclusive opportunity for transportation service providers to supply Tata Winger 15-seater vehicles in Vadodara. The project involves leasing brand new or recently registered vehicles (on or after 01.04.2024) in white color, for official use by the Electrical Research and Development Association (ERDA). Bidders must meet strict eligibility criteria, including experience in government vehicle rentals, submission of comprehensive technical and financial documents, and adherence to safety and quality standards. The procurement process is conducted online through the nProcure portal, with evaluation based on technical compliance, experience, and cost competitiveness. The contract aims to ensure reliable transportation services for ERDA's operations in Vadodara, with a bid submission deadline of 16-10-2026. This is an excellent opportunity for fleet management companies, vehicle rental firms, and logistics providers seeking government contracts in Gujarat.
Scope Of Work
The successful bidder will be responsible for providing Tata Winger 15-seater vehicles in accordance with the following scope:
- Supply of brand new or registered vehicles on or after 01.04.2024, in white color only.
- Vehicles must be capable of accommodating 15 passengers plus 1 driver.
- Pickup and drop services from ERDA Vadodara to ERDA Savli and return.
- Vehicles should be maintained in excellent condition, complying with all safety and emission standards.
- Bidders must ensure timely availability of vehicles as per the schedule.
- All vehicles must be equipped with valid insurance, registration, and necessary permits.
The process involves:
- Submission of technical and commercial bids.
- Evaluation of technical compliance including vehicle specifications.
- Price negotiations and final award.
- Contract signing and commencement of services.
The duration of the contract will be as specified in the tender document, with options for renewal based on performance.
Technical Specifications
Vehicles must adhere to the following technical specifications:
| Parameter | Specification |
|---|---|
| Vehicle Model | Tata Winger 15-seater |
| Registration Date | On or after 01.04.2024 |
| Color | White |
| Seating Capacity | 15 passengers + 1 driver |
| Insurance | Valid comprehensive insurance |
| Permits | Valid permits for commercial passenger transport |
| Maintenance | Regular maintenance with records |
| Safety Features | Seat belts, fire extinguisher, first aid kit |
Process for technical compliance:
- Submit detailed vehicle specifications in the technical bid.
- Provide vehicle registration and insurance documents.
- Demonstrate compliance with safety standards.
- Undergo inspection if required.
All vehicles must meet the above parameters to qualify for the contract.
Financial Requirements
The estimated contract value ranges from INR 10,00,000 to INR 15,00,000, based on the number of vehicles and duration. Payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| Advance | 20% upon contract signing |
| Milestone Payments | 50% after completion of 50% of the contract period |
| Final Payment | 30% after successful completion and acceptance |
Bidders must submit a detailed financial bid including unit rates, total cost, and applicable taxes. All costs should be inclusive of maintenance, insurance, and permits. The bid should be valid for 180 days from the date of submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Transport
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
28-09-2026 18:05:00
Document Download End
16-10-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Transportation
Authority & Contact
Officer Inviting Bids
Krunal M. Kandoi
Bid Opening Authority
Krunal M. Kandoi
Address
ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION
Contact Details
7069004050 / [email protected]
BID & GeM Expert Consultancy
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Documents 15
1.PIND-2627-01432 Commercial Terms.pdf
TENDER_DOCUMENT
2.PIND-2627-01432 General Conditions.pdf
TENDER_DOCUMENT
3.PIND-2627-01432 Request For Quotation.pdf
TENDER_DOCUMENT
4.PIND-2627-01432 Qualification Criteria.pdf
TENDER_DOCUMENT
5.PIND-2627-01432 RFQ for Tata Winger on Rental Basis.pdf
TENDER_DOCUMENT
6.PIND-2627-01432 Bank Details for NEFT.pdf
TENDER_DOCUMENT
7.PIND-2627-01432 Letter of Undertaking - Ethics Pact.doc
TENDER_DOCUMENT
8.PIND-2627-01432 Commercial Deviation Format.doc
TENDER_DOCUMENT
9.PIND-2627-01432 Technical Deviation Format.doc
TENDER_DOCUMENT
10.PIND-2627-01432 ABG Format.doc
TENDER_DOCUMENT
11.PIND-2627-01432 PBG Format.doc
TENDER_DOCUMENT
12.PIND-2627-01432 Vendor Details.xls
BOQ
13.PIND-2627-01432 Route of ERDA Vehicle.pdf
TENDER_DOCUMENT
1.PIND-2627-01432 Commercial Terms Amend.pdf
TENDER_DOCUMENT
5.PIND-2627-01432 RFQ for Tata Winger on Rental Basis Amend.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
16-10-2026 18:58
16-10-2026 18:59
Required Forms
TECHNICAL
Commercial Terms
User Defined Template-Standard
Technical Specification
User Defined Template-Standard
Technical bid confirmation
User Defined Template-Standard
Qualification Criteria
User Defined Template-Standard
COMMERCIAL
Commercial bid
User Defined Template-Secured
Required Documents
Stage - TECHNICAL BID
PIND-2627-01432 Commercial Terms
RequiredPIND-2627-01432 General Conditions
RequiredPIND-2627-01432 Request For Quotation
RequiredPIND-2627-01432 Qualification Criteria
RequiredPIND-2627-01432 RFQ for Tata Winger on Rental Basis
RequiredPIND-2627-01432 Bank Details for NEFT
RequiredPIND-2627-01432 Letter of Undertaking - Ethics Pact
RequiredPIND-2627-01432 Commercial Deviation Format
RequiredPIND-2627-01432 Technical Deviation Format
RequiredPIND-2627-01432 ABG Format
RequiredPIND-2627-01432 PBG Format
RequiredPIND-2627-01432 Vendor Details
RequiredPIND-2627-01432 Route of ERDA Vehicle
RequiredStage - COMMERCIAL BID
Hiring Vehicle on Rental Basis Brand New or Registered on or after 01.04.2024, Tata Winger 15 seater (15 passenger + 1 Driver) in White colour only (Pickup and Drop from ERDA Vadodara to ERDA Savli)
Required
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- ✓ Must have valid registration and licensing for vehicle rental services.
- ✓ Proven experience in providing similar transportation services to government or large organizations.
- ✓ Submission of all required documents including:
- PIND-2627-01432 Commercial Terms
- PIND-2627-01432 General Conditions
- PIND-2627-01432 Request For Quotation
- PIND-2627-01432 Qualification Criteria
- PIND-2627-01432 Bank Details for NEFT
- PIND-2627-01432 Letter of Undertaking - Ethics Pact
- PIND-2627-01432 Commercial Deviation Format
- PIND-2627-01432 Technical Deviation Format
- PIND-2627-01432 ABG Format
- PIND-2627-01432 PBG Format
- PIND-2627-01432 Vendor Details
- PIND-2627-01432 Route of ERDA Vehicle
- ✓ Must submit an earnest money deposit of INR 10,000.
- ✓ Compliance with all technical and safety standards.
| Qualification Criteria | Details |
|---|---|
| Financial Stability | Demonstrated turnover of at least INR 5 lakhs in the last fiscal year |
| Experience | At least 2 years in vehicle rental services |
| Documentation | Submission of all mandatory documents as listed |
Note: Non-compliance with eligibility criteria will result in disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this government vehicle hiring tender?
The final date for bid submission is 16th October 2026 at 6:05 PM. Bidders must upload all required documents and complete the submission process before this deadline to be considered.
What are the key eligibility criteria for participating in this tender?
Eligible bidders must have valid vehicle rental licenses, proven experience in government or large organization transportation services, and submit all mandatory documents including technical and financial details. They must also deposit an earnest money of INR 10,000 and ensure vehicles meet specified standards.
Which documents are required for the technical bid submission?
The technical bid must include:
- PIND-2627-01432 Commercial Terms
- PIND-2627-01432 General Conditions
- PIND-2627-01432 Request For Quotation
- PIND-2627-01432 Qualification Criteria
- PIND-2627-01432 RFQ for Tata Winger on Rental Basis
- PIND-2627-01432 Bank Details for NEFT
- PIND-2627-01432 Letter of Undertaking - Ethics Pact
- PIND-2627-01432 Commercial Deviation Format
- PIND-2627-01432 Technical Deviation Format
- PIND-2627-01432 ABG Format
- PIND-2627-01432 PBG Format
- Vendor Details
- Route of ERDA Vehicle
All documents must be uploaded in the specified formats via the online portal.
How will the evaluation of bids be conducted?
Bids will be assessed based on technical compliance (40%), experience and past performance (30%), and cost competitiveness (30%). Bidders must meet minimum thresholds, and only those passing technical evaluation will proceed to price comparison. The highest scoring bid will be selected for contract award.
What are the main terms and conditions for this tender?
Bidders can download the tender documents free of cost. All bids must be submitted electronically via the nProcure portal. Physical submissions are not accepted. Bidders should attend the vendor training sessions and procure a valid Digital Certificate for signing bids. The contract duration and renewal terms are detailed in the tender documents, with strict adherence to safety, quality, and timely delivery standards.