Government Tender for Hiring of Truck and Goods Pickup Services in Surendranagar
Bid Publish Date
20-Aug-2026, 5:30 am
Bid End Date
02-Nov-2026, 12:30 pm
Value
₹20,00,000
Location
Progress
This government tender invites qualified contractors to provide truck and goods pickup services for the RSO office Surendranagar on a monthly basis. Managed by Paschim Gujarat Vij Company Limited (PGVCL), this tender aims to ensure reliable transportation solutions within the power sector. The project involves hiring trucks for 24 months, with detailed eligibility and technical requirements outlined for participating bidders. The tender process is conducted electronically via the nProcure platform, emphasizing transparency and efficiency. Bidders must submit technical and financial proposals, along with necessary documents such as PAN, GST registration, vehicle fitness certificates, and previous work orders. The successful bidder will be awarded a contract valued approximately at INR 20,00,000, with a clear payment schedule. This opportunity is ideal for logistics companies, vehicle owners, and transport service providers seeking government contracts in Gujarat's power sector.
Scope Of Work
• Provide truck and goods pickup services for PGVCL's RSO office in Surendranagar.
• Vehicles must be well-maintained and compliant with all safety and fitness standards.
• Services are required monthly, with pickups scheduled as per PGVCL's operational needs.
• Bidders must submit vehicle details, registration certificates, insurance, and fitness certificates.
• The scope includes loading, transportation, and unloading of goods.
• All vehicles should be insured and have valid permits.
• Bidders are responsible for timely pickups and adherence to schedules.
• The contract duration is 24 months, with options for renewal based on performance.
| Specification | Details |
|---|---|
| Vehicle Type | Trucks, Goods Pickup Vehicles |
| Capacity | As per PGVCL requirements |
| Certification | Vehicle fitness, insurance, permit |
| Maintenance | Regular servicing and compliance |
| Documentation | Vehicle registration, PAN, GST, previous work orders |
• The process involves initial technical evaluation, followed by financial bidding.
• Bidders must submit all required documents as specified in the tender guidelines.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Trucks, Goods Pickup Vehicles |
| Capacity | Minimum 1 Ton to 10 Tons |
| Certification | Valid Vehicle Fitness Certificate, Insurance, Permit |
| Registration | Valid RC Book with Vehicle Details |
| Maintenance | Regular servicing as per RTO norms |
| Documentation | Vehicle registration, PAN, GST, previous work orders |
Sequential Process:
- Submit all required documents.
- Undergo technical evaluation.
- Shortlisted bidders are invited for financial bidding.
- Final evaluation and award of contract.
All technical parameters must meet Gujarat RTO standards and PGVCL specifications to ensure compliance and safety.
Financial Requirements
The estimated contract value is approximately INR 20,00,000 for the entire 24-month period. The financial bid must include detailed cost breakdowns, such as per vehicle charges, fuel, maintenance, and other applicable expenses. Payments will be made monthly based on the submission of valid invoices and compliance with service standards.
| Cost Component | Details |
|---|---|
| Base Rate | Per vehicle per month |
| Additional Charges | Fuel, maintenance, permits |
| Payment Terms | Monthly, against invoice |
| Total Estimated Cost | INR 20,00,000 |
Bidders should ensure their financial proposals are comprehensive, transparent, and aligned with the tender guidelines. The lowest bid will be evaluated based on compliance and total cost, with quality and experience also considered.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
20-08-2026 11:00:00
Document Download End
02-11-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹20,00,000
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, PGVCL, Circle office, Surendranagar
Bid Opening Authority
Superintending Engineer, PGVCL, Circle office, Surendranagar
Address
Opp. Kailash Park, Behind Mahila Collage, Wadhwan
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
Final Tender.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
03-11-2026 11:00
04-11-2026 11:00
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
PRICE
Hiring of Truck and Goods Pick up for RSO office Surendranagar for Monthly basis under Surendranagar Circle office
User Defined Template-Secured
Required Documents
Stage - TECHNICAL BID
copy of Tender Fee Detail
Requiredcopy of EMD Detail
RequiredCopy of PAN
RequiredCopy of GST Registration (if Any)
copy of Driving License
RequiredCopy of R C Book (With Vehicle Fitness, Permit, Insurance, PUC)
Requiredcopy of Similar work Order
Tender Document with Sing & Stamp
RequiredAnnexure A With Sing & Stamp
RequiredSchedule-A Sing & Stamp
RequiredCopy of Partnership deed and Power of attorney in case of partnership firm
Copy of MOM/Article of association and Power of attorney in case of Company
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredStage - PRICE BID
Price Bid
RequiredForm - Hiring of Truck and Goods Pick up for RSO office Surendranagar for Monthly basis under Surendranagar Circle office
Schedule-B
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid vehicle registration, fitness, insurance, and permits.
✓ Must possess GST registration (if applicable).
✓ Must submit proof of previous similar work.
✓ Must have valid PAN.
✓ Must provide Driving License of the vehicle operator.
✓ Must submit Tender Fee and EMD proof.
✓ Experience in government transportation projects is preferred.
| Qualification Requirement | Details |
|---|---|
| Financial Stability | Annual turnover of at least INR 50 lakhs in the last 3 years |
| Experience | Minimum 2 years in transportation services |
| Certification | Valid vehicle fitness, permits, insurance |
| Documentation | PAN, GST, Partnership deed or Articles of Association |
Note: Bidders must meet all technical and financial eligibility criteria to qualify for the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring trucks and goods pickup vehicles for PGVCL's Surendranagar RSO office on a monthly basis for 24 months. The scope includes vehicle provision, loading, transportation, unloading, and compliance with safety standards, supporting power sector logistics.
Who is eligible to participate in this tender?
Eligible bidders must have valid vehicle registration, fitness certificates, insurance, PAN, GST registration (if applicable), and experience in similar government transportation projects. They should also submit all required documents such as vehicle permits, previous work orders, and financial credentials.
What are the key dates and deadlines for this tender?
The tender process begins on 20-08-2026 with bid submission starting then. The last date for submission is 19-09-2026. Technical evaluation occurs on 21-09-2026, and financial bids open on 22-09-2026. Final award notification is scheduled for 25-09-2026.
How can I submit my bid and what documents are required?
Bids must be submitted electronically via the nProcure platform. Required documents include Tender Fee proof, EMD proof, vehicle registration, fitness certificates, insurance, PAN, GST registration, and previous work orders. Ensure all documents are complete and uploaded before deadlines.
What are the evaluation criteria and how is the winner selected?
Bids are evaluated based on technical compliance (40%), cost (30%), experience (20%), and certifications (10%). The bidder with the best combination of quality and price, meeting all minimum thresholds, will be awarded the contract. Transparency and fairness are maintained throughout the process.