Government Tender for Hiring Trucks with Loading & Unloading at Vapi Rural Division
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹3,540
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
10
This government tender offers a lucrative opportunity for logistics and transportation companies specializing in heavy vehicle services within the power sector. Dakshin Gujarat Vij Company Ltd. (DGVCL) invites bids for hiring trucks equipped for loading and unloading transformers and materials at the Vapi Rural Division. The project aims to enhance power distribution efficiency in Gujarat by ensuring reliable logistics support. The tender includes detailed technical, financial, and legal requirements, with a focus on safety, compliance, and timely delivery. Bidders must meet eligibility criteria, submit all necessary documentation, and participate in a transparent evaluation process. The contract duration is 12 months, with a total estimated value of INR 30 Lakhs. This opportunity is ideal for experienced logistics firms seeking to collaborate with a leading government utility in Gujarat.
Scope Of Work
The selected contractor will be responsible for:
- Providing trucks capable of loading and unloading transformers and other materials at Vapi Rural Division.
- Ensuring timely pickup and delivery as per schedule.
- Maintaining trucks in good working condition and complying with safety standards.
- Coordinating with DGVCL officials for loading/unloading operations.
Key deliverables include:
- Fully operational trucks with valid registration and insurance.
- Daily logs of loading/unloading activities.
- Adherence to safety and environmental regulations.
Process flow:
- Contractor registration and submission of bid documents.
- Bid evaluation and selection.
- Signing of contract agreement.
- Commencement of services within the stipulated timeline.
- Regular monitoring and reporting during contract execution.
| Technical Specifications | Details |
|---|---|
| Vehicle Type | Heavy-duty trucks suitable for transformers |
| Capacity | Minimum 10-15 Ton load capacity |
| Registration | Valid commercial registration |
| Insurance | Comprehensive coverage as per government norms |
The contractor must ensure compliance with all applicable labour laws, safety standards, and environmental regulations during service delivery.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Heavy-duty trucks suitable for transformer loading |
| Load Capacity | Minimum 10 Tons |
| Registration | Valid commercial vehicle registration |
| Insurance | Valid insurance covering third-party liability |
| Maintenance | Regular maintenance records to ensure roadworthiness |
Bidders should follow these steps:
- Prepare technical documentation demonstrating compliance.
- Submit technical bid along with required certificates.
- Ensure vehicle availability during the contract period.
- Maintain records of loading/unloading activities for audit purposes.
Financial Requirements
The estimated contract value is INR 30,00,000.00, with a bid security (EMD) of INR 30,000. Bidders should provide a detailed cost breakdown, including transportation charges, loading/unloading fees, and any ancillary costs.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Transportation Charges | Variable based on distance |
| Loading/Unloading | Fixed per transformer |
| Miscellaneous | As applicable |
Payment terms:
- 30% advance upon contract signing.
- Remaining payments based on monthly milestones.
- Payments will be processed after submission of delivery and activity reports.
Bidders must ensure financial transparency and submit detailed quotations as per tender guidelines.
Documents 7
bank detail for Payment.pdf
TENDER_DOCUMENT
Genral Term Condition.pdf
TENDER_DOCUMENT
Intigrity pact.pdf
TENDER_DOCUMENT
Labour Law.pdf
TENDER_DOCUMENT
Necessary Documents.pdf
TENDER_DOCUMENT
Notice of tender.pdf
TENDER_DOCUMENT
SCHEDULE-B.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licensing for heavy vehicle operation.
- ✓ Tender Fee and EMD of INR 30,000 paid with proof submitted.
- ✓ Proven experience in transportation services for government or large enterprises.
- ✓ Financial stability demonstrated through turnover criteria:
| Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | INR 50 Lakhs |
| Past Contracts | At least 2 similar projects in last 3 years |
- ✓ Submission of all required technical and financial documents as specified.
- ✓ No prior legal or contractual violations with government agencies.
Note: Bidders must attach all relevant certificates, proof of EMD, tender fee receipt, and technical documents for pre-qualification.
Bidding Process
Process Timeline
04-10-2025 11:40
04-10-2025 12:00
04-10-2025 12:45
Required Forms
PRELIMINARY
Vapi Ind Division-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
Vapi Ind Division-Tech Stage
User Defined Template-Secured
COMMERCIAL
Hiring of Truck Vapi rural Division
User Defined Template-Standard
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredAs per Tender Documents
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 3rd October 2025 at 6:00 PM. Bidders must upload all required documents and complete the submission process before this time to be eligible.
What documents are required to qualify for this tender?
Bidders must submit:
- Proof of tender fee and EMD payment
- Technical documents demonstrating vehicle and service capability
- Certificates of experience and past performance
- Legal registration and license certificates
- Any other documents specified in the tender notice and detailed documents.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), experience and past performance (30%), and cost competitiveness (20%). Minimum thresholds apply, and the contract will be awarded to the bidder offering the best overall value.
Are there any training sessions available for online bidding?
Yes, free vendor training camps are organized every Saturday between 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. Participation is highly recommended for new bidders to understand the online bidding process and ensure smooth submission.
What is the scope of work for this tender?
The scope includes providing heavy-duty trucks for loading and unloading transformers and materials at Vapi Rural Division, ensuring timely delivery, maintaining vehicle standards, and complying with safety and legal requirements. The contractor must also maintain proper records and coordinate with DGVCL officials throughout the contract period.
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Documents 7
bank detail for Payment.pdf
TENDER_DOCUMENT
Genral Term Condition.pdf
TENDER_DOCUMENT
Intigrity pact.pdf
TENDER_DOCUMENT
Labour Law.pdf
TENDER_DOCUMENT
Necessary Documents.pdf
TENDER_DOCUMENT
Notice of tender.pdf
TENDER_DOCUMENT
SCHEDULE-B.pdf
TENDER_DOCUMENT