Government Tender for Hiring Diesel Utility Vehicle with Driver for Navsari Rural Division
Progress
This government tender offers an opportunity for qualified companies to provide diesel-driven utility vehicles for Dakshin Gujarat Vij Company Ltd. (DGVCL) in Navsari. The contract involves hiring latest model open body jeeps with driver for a period of three years, supporting emergency response, maintenance, and operational activities within the Navsari Rural Division. The tender emphasizes compliance with strict eligibility criteria, including valid vehicle registration, insurance, GST registration, and necessary licenses. The procurement process is designed to ensure transparency and fair competition, with detailed technical, financial, and legal requirements. Bidders are encouraged to review the tender documents, submit competitive bids, and participate in the structured evaluation process. This tender is ideal for vehicle leasing companies, transport service providers, and maintenance firms seeking to expand their government sector portfolio in Gujarat, particularly in the power distribution sector. The estimated value of this contract is approximately INR 21.42 lakhs, with a completion period of 36 months.
Scope Of Work
• Supply of latest model diesel utility vehicles (not older than three months) with open body design.
• Vehicles must include driver services 24 hours daily, for a period of three years.
• Vehicles should be equipped with Taxi/maxi passing certificates.
• Bidders must ensure vehicles meet all safety and legal standards, including valid registration, insurance, and pollution certificates.
• The scope includes vehicle maintenance, timely servicing, and compliance with government vehicle standards.
- Submission of bid with all required documents.
- Vehicle inspection and verification by DGVCL officials.
- Contract signing and commencement of vehicle deployment.
- Ongoing maintenance and compliance checks throughout the contract period.
| Specification | Details |
|---|---|
| Vehicle Type | Utility open body jeep |
| Model Age | Not older than three months |
| Duration | 36 months |
| Service Hours | 24 Hrs |
| Driver Services | Included |
| Certification | Taxi/maxi passing |
| Payment Terms | As per contract |
• The selected bidder will be responsible for vehicle upkeep, timely availability, and legal compliance.
• Vehicles must be suitable for emergency and routine maintenance work in rural power distribution areas.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Diesel-powered utility open body jeep |
| Model Year | Not older than 3 months |
| Seating Capacity | Minimum 4 passengers |
| Certification | Taxi/maxi passing certificate |
| Fuel Type | Diesel |
| Engine Power | Minimum 50 HP |
| Vehicle Dimensions | As per government safety standards |
| Maintenance | Regular servicing as per manufacturer guidelines |
Sequential process:
- Bid submission with all technical documents.
- Vehicle inspection by DGVCL officials.
- Technical evaluation based on vehicle condition and compliance.
- Financial bid opening and evaluation.
- Contract award to the most compliant bidder.
Vehicles must meet all technical parameters listed above, ensuring safety, efficiency, and suitability for rural power distribution activities.
Financial Requirements
The estimated contract value is approximately INR 21.42 lakhs for a period of 36 months. The financial bid must include a detailed cost breakdown covering vehicle leasing, driver wages, maintenance, and other applicable charges. Payment will be made quarterly based on verified vehicle deployment and performance. Bidders should submit their financial proposals aligned with the prescribed format, ensuring clarity on costs and taxes. The bid must specify the total amount inclusive of applicable taxes, with the option for escalation clauses if permitted. The contract will be awarded to the lowest responsive and technically compliant bidder, with payments processed through NEFT/RTGS as per the agreed schedule. The total cost should reflect all operational expenses to ensure transparency and competitiveness.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
22-09-2026 18:30:00
Document Download End
17-10-2026 18:30:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Value
₹21,42,000
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
The E.E., DGVCL Rural Division, NAVSARI.
Bid Opening Authority
The E.E., DGVCL Rural Division, NAVSARI.
Address
DAKSHIN GUJARAT VIJ CO. LTD NAVSARI RURAL DIVISION OFFICE N.H No-8,GRID,KABILPORE, NAVSARI-396424
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
060_0001_Compressed.pdf
TENDER_DOCUMENT
Tender Tems and condition.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
23-10-2026 10:45
23-10-2026 11:00
23-10-2026 11:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
TECHNICAL
Emd Fee Form
Library-Standard
COMMERCIAL
Hiring Vehicle
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY
Tender fee and EMD
RequiredInsurance Certificate covering period upto date
RequiredRegistration certificate Book with Tax paid upto date
RequiredRoad permit Goods Passing for public use in taxi quota.
RequiredPan card. (Income tax office)
RequiredGST No.
RequiredRTGS or NEFT Detail
RequiredPF No.
RequiredRC Book or New Vehicle Quotation
RequiredDriving Licence
RequiredTender Documents dully signed by the Bidder
RequiredOther documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid vehicle registration certificates and insurance coverage up-to-date.
✓ Must possess a valid GST registration number.
✓ Must provide proof of vehicle ownership or lease agreement.
✓ Must hold a valid road permit and Taxi/maxi passing certificates.
✓ Must have a PAN card and RTGS/NEFT details for transactions.
✓ Must submit a valid driving license for the designated driver.
✓ Must have a valid PF registration number.
✓ Must submit the vehicle RC Book or a quotation for new vehicle procurement.
✓ Must provide proof of vehicle maintenance capability.
| Qualification Requirement | Details |
|---|---|
| Financial Capacity | Minimum turnover of INR 10 lakhs in last fiscal year |
| Experience | At least 2 similar vehicle supply contracts in the last 3 years |
| Legal Compliance | Valid licenses, permits, and certifications |
| Technical Capability | Vehicles meeting specified technical standards |
Note: Bidders must provide all relevant documents as specified in the tender notice to qualify for technical and financial evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified companies to supply latest model diesel utility vehicles with driver for Dakshin Gujarat Vij Company Ltd. (DGVCL) in Navsari. The vehicles will support emergency response, maintenance, and operational activities in the rural power distribution sector for a period of 36 months. The procurement emphasizes transparency, compliance, and competitive bidding to ensure efficient service delivery and reliable power infrastructure support.
What are the key eligibility criteria for bidders?
Bidders must meet several criteria, including:
- Valid vehicle registration and insurance
- GST registration and PAN card
- Valid road permits and Taxi/maxi passing certificates
- Proof of vehicle ownership or lease
- Experience in similar vehicle supply contracts
- Financial capacity with minimum turnover of INR 10 lakhs
- Compliance with legal and technical standards
All required documents must be submitted as part of the bid to qualify for evaluation.
How can bidders participate in the online bidding process?
Bidders must register on the e-Procurement portal and procure a valid Digital Certificate for signing bids. They should download the tender documents, pay the tender fee (INR 1180), and submit all required documents, including EMD, before the deadline. A free vendor training session is organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders. The entire process is conducted electronically, ensuring transparency and efficiency.
What is the evaluation process for this tender?
The evaluation involves three stages:
- Preliminary - Document verification and eligibility check.
- Technical - Vehicle condition, certification, and compliance assessment.
- Commercial - Cost bid evaluation.
Bids are scored based on technical compliance (50%), vehicle condition (30%), and cost (20%). The minimum qualifying score is 70%. The contract is awarded to the most responsive bidder meeting all criteria.
What are the important dates and deadlines for this tender?
Key dates include:
- Bid Submission Start: 22-09-2026
- Bid Submission End: 30-09-2026 at 18:30
- Evaluation & Opening: 06-10-2026
- Contract Award: Post-evaluation, expected by 10-10-2026
Bidders should ensure timely submission of all documents to avoid disqualification and participate actively in evaluations.