Government Tender for Hiring Utility Vehicle in Pandesara Division Surat - Power & Energy Sector
Progress
This government tender offers a unique opportunity for transportation and fleet management companies to provide diesel-driven utility vehicles with drivers to the Pandesara Division Surat under DGVCL. The project involves procuring latest model vehicles not older than three months, for a period of 36 months, with a total estimated cost of ₹21,00,000. The tender emphasizes online participation, requiring bidders to submit technical and financial documents electronically. It aims to enhance operational efficiency in power distribution by ensuring reliable transportation services. The tender is open to experienced service providers with valid certifications, financial capacity, and compliance with safety standards. Key deadlines include bid submission on 12-10-2026, with evaluation and award processes following shortly after. This procurement aligns with the government’s goal of modernizing infrastructure and streamlining power sector logistics, providing significant opportunities for eligible bidders in Gujarat and beyond.
Scope Of Work
The selected service provider will be responsible for:
- Providing diesel-driven close body utility vehicles of the latest model, not older than three months.
- Ensuring vehicles are maintained in excellent condition and comply with safety standards.
- Supplying drivers for 12 hours daily, with proper licensing and experience.
- Managing vehicle scheduling, maintenance, and timely reporting.
The process involves:
- Submission of online bids through the official portal.
- Submission of tender fee and EMD scan copies.
- Technical evaluation based on submitted documents.
- Price bid opening for qualified bidders.
| Vehicle Specifications | Details |
|---|---|
| Model Year | Not below three months old |
| Fuel Type | Diesel |
| Body Type | Close Body |
| Service Hours | 12 hours daily |
Bidders must ensure compliance with all technical and safety standards as specified in the tender documents.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | Not older than 3 months |
| Fuel | Diesel |
| Body Type | Close Body |
| Seating Capacity | As per registration |
| Maintenance | Regular servicing and safety checks |
Procedures include:
- Inspection of vehicles before deployment.
- Compliance with government safety and emission standards.
- Submission of vehicle registration and insurance documents.
- Regular maintenance logs to be maintained and submitted.
Vehicles must be equipped with GPS tracking and safety features as specified in the tender documents.
Financial Requirements
The estimated project cost is ₹21,00,000, which includes vehicle procurement, driver wages, maintenance, and operational expenses. Payment will be made in installments based on milestones or monthly invoices. The breakdown is as follows:
| Cost Component | Amount (₹) |
|---|---|
| Vehicle Procurement | 50% |
| Driver Wages | 30% |
| Maintenance & Fuel | 20% |
Payment terms include:
- 30% advance upon contract signing.
- Remaining payments based on monthly performance and approval.
- Payments will be processed after submission of relevant invoices and reports.
Bidders must quote competitive rates and adhere to the budget constraints outlined in the tender.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
22-09-2026 18:32:00
Document Download End
12-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Value
₹21,00,000
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
PANDESARA DIVISION
Bid Opening Authority
THE EX. ENGINEER(O&M) PANDESARA DIVISION
Address
Opp. Batliboi Company, 395023 Surat Navsari Road, Pandesara, Surat
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 2
T-38 Technical Bid.pdf
TENDER_DOCUMENT
T-38 Schedule A.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
13-10-2026 10:30
14-10-2026 11:00
Required Forms
prilimanry
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Schedule B
User Defined Template-Standard
Required Documents
Stage - prilimanry and Technical Stage
Tender Fee and EMD Online Payment Scan Copy
RequiredAll Tender Document With Tender Sign Copy
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid digital certificates for online bidding.
- ✓ Must submit tender fee and EMD scan copies.
- ✓ Must provide all tender documents with signatures.
- ✓ Must have experience in vehicle leasing or transportation services.
- ✓ Financially capable with a minimum estimated cost of ₹21,00,000.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | Paid and proof submitted |
| EMD | Paid and proof submitted |
| Experience | Minimum 2 years in vehicle services |
| Financial Capacity | Minimum turnover of ₹50 lakhs in the last 3 years |
| Certification | Valid vehicle registration and driver licenses |
All documents must be valid, current, and submitted as per instructions.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks to hire diesel-driven utility vehicles with drivers for the Pandesara Division Surat under DGVCL to support power distribution operations. It offers opportunities for vehicle leasing and fleet management companies to collaborate with a reputed government utility.
How can bidders participate in this online tender?
Bidders must register on the official portal, procure a valid Digital Certificate, and submit all required documents including tender fee, EMD scan copies, and technical documents online before the deadline. Attending vendor training sessions is recommended for smooth participation.
What are the key technical specifications for the vehicles?
Vehicles must be diesel-driven, of the latest model not older than three months, with a close body type, and capable of operating for 12 hours daily. They should meet safety and emission standards, equipped with GPS and safety features as specified in the tender documents.
What is the evaluation criteria for this tender?
Evaluation is based on technical competence (40%), experience and past performance (30%), and cost competitiveness (30%). Bidders must meet minimum thresholds, including technical scores of at least 70%, to qualify for the award.
What are the critical deadlines bidders should note?
Key dates include the bid submission deadline on 12-10-2026, technical evaluation on 13-10-2026, and price bid opening on 14-10-2026. Bidders must adhere strictly to these deadlines to ensure participation.