Government Tender for Hiring of Vehicle Honda Amaze or Equivalent - Ahmedabad
Progress
This government tender offers an excellent opportunity for vehicle service providers to supply Honda Amaze or equivalent vehicles to the Uttar Gujarat Vij Company Limited in Ahmedabad. The project involves 24 months of vehicle hiring services supporting government operations at the Sabarmati circle office. Bidders must meet strict eligibility criteria, including valid vehicle permits, insurance, GPS enablement, and driver documentation. The tender process comprises preliminary, technical, and commercial stages, with evaluation based on technical compliance, experience, and cost efficiency. The contract value is estimated at Rs. 13,36,916.40, with detailed documentation and timely submission essential for success. This is a strategic opportunity for transportation companies seeking to collaborate with Gujarat government agencies, ensuring reliable, compliant, and efficient vehicle services for public sector needs.
Scope Of Work
The scope of work includes:
- Provision of Honda Amaze or equivalent vehicles for official use at UGVCL Sabarmati circle office.
- Ensuring all vehicles are insured, registered, and have valid permits.
- Maintaining vehicles in excellent condition, with regular servicing and timely repairs.
- Providing drivers with valid licenses, fitness certificates, and training.
- Complying with all legal and safety standards, including GPS enablement and FASTag registration.
- Managing vehicle documentation, including PAN, PUC, and contract carriage permits.
- Delivering vehicles as per schedule and ensuring availability during the contract period.
Key deliverables:
- Fully insured, permit-compliant vehicles ready for deployment.
- Drivers with valid licenses and fitness certificates.
- Documentation including tax receipts, GPS certificates, and conflict of interest declarations.
Process flow:
- Submission of bid with technical and financial proposals.
- Evaluation of technical documents and vehicle compliance.
- Financial bid opening and comparison.
- Contract award to the successful bidder.
Specifications comparison:
| Parameter | Honda Amaze | Equivalent Vehicle |
|---|---|---|
| Seating Capacity | 4-5 | 4-5 |
| Fuel Type | Petrol/Diesel | Petrol/Diesel |
| Age of Vehicle | Max 3 years | Max 3 years |
| Insurance | Valid | Valid |
Technical Specifications
Vehicles must conform to the following technical parameters:
| Specification | Details |
|---|---|
| Vehicle Type | Honda Amaze or equivalent |
| Engine Capacity | 1199cc - 1498cc |
| Fuel Efficiency | Minimum 18 km/liter |
| Age of Vehicle | Not exceeding 3 years |
| Registration | Valid registration certificate |
| Insurance | Comprehensive insurance valid up to date |
| Permits | Road permit and contract carriage permit |
| GPS Enablement | Certificate of GPS installation |
| FASTag | Valid FASTag account certificate |
| Fitness Certificate | Valid fitness certificate for vehicle and driver |
Procedural steps:
- Submit vehicle details and documents.
- Vehicle inspection and verification.
- Approval and deployment as per schedule.
- Regular maintenance and documentation updates.
Financial Requirements
The estimated contract value is approximately Rs. 13,36,916.40. The financial bid should include:
| Cost Component | Details |
|---|---|
| Base Rate | Per vehicle per month |
| Additional Charges | For extra kilometers or hours |
| Taxes | Applicable GST or other taxes |
Payment terms:
- Payments will be made quarterly based on submitted invoices.
- The bidder must submit detailed bills with vehicle logs.
- Any deviations or additional costs require prior approval.
- The total bid amount should be inclusive of all applicable taxes and charges.
- The contract value is fixed for the duration, subject to satisfactory service and compliance.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Service
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
30-09-2026 15:00:00
Document Download End
27-10-2026 19:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Value
₹13,36,916
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
The Additional Chief Engineer
Bid Opening Authority
The Additional Chief Engineer
Address
UGVCL CIRCLE OFFICE SABARMATI AHEMDABAD
Contact Details
Authority Records
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Documents 2
TENDER CONDITION FOR HIRING OF VEHICLE FOR EE.pdf
TENDER_DOCUMENT
Time limit extension.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
28-10-2026 12:00
28-10-2026 12:05
28-10-2026 16:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Attach Proof of Tender Fee
RequiredAttach Proof of EMD
RequiredStage - Technical Stage
Insurance certificate covering period up to date.
RequiredRegistration certificate book with tax paid up to date.
RequiredRoad permit.
RequiredFitness certificate of vehicle.
RequiredAny other documents relevant relating to hiring of vehicles.
RequiredPAN No.
RequiredPUC certificate in force.
RequiredFitness certificate of Driver (if applicable)
RequiredDriving license of driver
RequiredVehicle quotation for new vehicle ( If Applicable)
RequiredContract Carriage Permit
RequiredGST ( if applicable)
CONFLICT OF INTEREST DECLARATION AS PER GIVEN FORMATE IN TENDER DOCUMENT(annexure A)
RequiredVALID FASTAGE TAG ACCOUNT CERTIFICATE
Required10.5 Tax paid receipt up to the date.
RequiredGPS Enable certificate
Required10.14 Stamp as per annexure B (If bidders wish to provide new vehicle)
Contact details of bidder with mobile number and valid mail ID for further communication
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Eligibility Criteria
Bidders must meet the following criteria:
- ✓ Must have valid vehicle registration, insurance, and permits.
- ✓ Should possess a valid driving license and fitness certificate for drivers.
- ✓ Must provide proof of tender fee and EMD at submission.
- ✓ Should have a PAN card, GST registration (if applicable), and conflict of interest declaration.
- ✓ Vehicles must be GPS-enabled with valid FASTag account.
- ✓ Bidders must submit all technical documents including road permits, fitness certificates, and tax receipts.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Financial Stability | Annual turnover of at least Rs. 10 lakh in last 2 years |
| Vehicle Fleet | Minimum of 2 vehicles of similar category |
| Experience | At least 1 year in vehicle hiring services |
| Legal Compliance | Valid permits, insurance, and registration |
Critical points:
- Bidder must ensure all documents are valid and up-to-date.
- Failure to meet eligibility criteria will disqualify the bid.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 15th October 2026 at 19:00 hours. Bidders must upload all required documents before this time to be considered.
What documents are required for technical qualification?
Bidders must submit documents including insurance certificates, registration, road permits, fitness certificates, PAN, GST (if applicable), conflict of interest declaration, FASTag certificate, tax receipts, GPS enablement certificate, and driver licenses. All documents must be valid and up-to-date.
How is the evaluation conducted?
Evaluation involves technical compliance (40%), experience (30%), and cost competitiveness (30%). Technical criteria must meet minimum thresholds, and bids are scored accordingly. The highest scoring bidder will be awarded the contract.
Can I participate if I do not have GPS-enabled vehicles?
No, GPS enablement is mandatory. Bidders must provide valid GPS certificates as part of technical documentation to qualify.
What is the estimated contract value?
The estimated value of the contract is approximately Rs. 13,36,916.40. The final payable amount will depend on the bid submitted and the actual service delivery as per terms.