Open Power and Energy NPROCURE

Government Tender for Hiring Petrol/Diesel Non-AC Vehicle for Junior Engineer in Junagadh

Bid Publish Date

23-Dec-2025, 5:30 pm

Bid End Date

12-Jan-2026, 4:00 pm

Value

₹13,74,786

Location

JUNAGADH , GUJARAT

Progress

Issue23-Dec-2025, 5:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for vehicle service providers to supply Petrol/Diesel Non-AC vehicles for Gujarat Energy Transmission Corporation Limited (GETCO) in Junagadh. The contract involves providing reliable transportation for Junior Engineer duties at the 66Kv Choki Substation over 24 months, covering approximately 3000 km per month. Bidders must meet strict eligibility criteria, including vehicle age, technical specifications, and document submission. The tender process includes technical and commercial evaluations, with deadlines set for bid submission, technical evaluation, and award notification. This procurement is crucial for maintaining efficient power transmission operations in Gujarat. Interested companies with experience in government vehicle contracts are encouraged to participate and ensure compliance with all guidelines to secure this valuable contract.

Scope Of Work

The scope of this tender involves providing Petrol/Diesel driven Non-AC Closed body vehicles for official use at the 66Kv Choki Substation, Junagadh, under the Gujarat Energy Transmission Corporation Limited. The key deliverables include:

  • Supplying vehicles that meet specified model and capacity requirements (e.g., Bolero, TUV, Scorpio, or equivalent)
  • Ensuring vehicles are maximum 3 years old (RTO passing - January 2023)
  • Providing vehicles for 12 hours daily over a 24-month contract period
  • Covering approximately 3000 km per month
  • Maintaining vehicles in good condition, with valid RC books, permits, PUC, insurance, fitness certificates, and driver licenses
  • Ensuring timely vehicle availability after issuance of LOI (Letter of Intent)
  • Submitting all required documents, including fuel bills, tax returns, GST registration, partnership deeds, and declarations

The process involves:

  1. Submission of tender fee and EMD along with required documents
  2. Technical evaluation based on submitted technical documents
  3. Commercial evaluation based on bid rate
  4. Final selection and award of contract

Bidders must ensure compliance with all technical and eligibility criteria as specified in the tender documents, available for download here.

Technical Specifications

Vehicles must adhere to the following technical specifications:

Parameter Specification
Model Bolero, TUV, Scorpio, or equivalent
Age of Vehicle Maximum 3 years old (RTO passing - January 2023)
Seating Capacity 8+1 persons
Fuel Type Petrol or Diesel
Body Type Closed, Non-AC
Certification Valid RC, PUC, fitness, insurance, and road permits
Driver License Valid LMV/CAB/Badge
Additional Eye sight certificate for driver

Sequential procedures include:

  1. Vehicle inspection and verification of documents
  2. Submission of technical compliance documents
  3. Vehicle readiness and availability confirmation

Vehicles must be maintained in excellent condition, with all certificates renewed and valid throughout the contract period.

Financial Requirements

The estimated contract value is approximately ₹13,74,786. The financial bid should specify the percentage rate applicable for the contract, submitted in the prescribed format. Payment terms include:

  • Monthly payment based on verified vehicle usage and submission of fuel bills.
  • Advance payment not applicable.
  • Payments will be processed after approval of monthly reports and fuel bills.

Cost breakdown:

Item Cost (₹)
Vehicle Rental [Specify amount]
Fuel Cost [Estimate based on 3000 km/month]
Maintenance [Estimate]
Miscellaneous [Estimate]

Bidders must ensure all costs are inclusive of taxes and applicable charges. The bid validity is 180 days from the submission deadline.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN card.
  • ✓ Should possess a valid partnership deed, power of attorney, and PUC certificates.
  • ✓ Must submit scanned copies of RTGS/NEFT receipts for tender fee and EMD.
  • ✓ Vehicles provided should be maximum 3 years old (RTO passing - January 2023).
  • ✓ Submit proof of vehicle registration, road permits, insurance, fitness certificates, and driver licenses.
  • ✓ Provide fuel bills for the preceding 15 days before the tender submission date.
  • ✓ Submit income tax returns for the last two years.
  • ✓ Submit signed declarations, annexures, and undertaking of declaration of relationship with employees.
Financial Qualification Details
Minimum Annual Turnover Rs. [Specify amount, e.g., 10 lakh]
Past Experience At least 2 similar vehicle contracts in government sector

All documents must be duly notarized, signed, and submitted as per the guidelines specified in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

12-01-2026 16:05

2. Technical Stage

12-01-2026 16:15

3. Commercial Stage

12-01-2026 16:30

Required Forms

Preliminary

Tender Fee

User Defined Template-Standard

Required

EMD

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Atteched Scan copy of RTGS/NEFT/Online receipt for Tender fee payment

Required
2

Atteched Scan copy of RTGS/NEFT/Online receipt for EMD Payment

Required

Stage - Technical Stage

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 8+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 28.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing - January 2023

Required

Stage - Technical StageSr NoDocument NameMandatory1Copy of RC book of Taxi/Maxi Passing Vehicle, if old VehicleYes2Copy of road ( Contract carriage) permit of vehicle, if old VehicleYes3Copy of PUC certificate ( regularly renewed every Six month), if old vehicleYes4Copy of driving license of LMV/CAB/BadgeYes5Copy of Taxi/Maxi passing certificate of minimum 8+1 persons.Yes6Copy of vehicle fitness certificate, if old vehicle.Yes7Copy of insurance certificate, if old vehicle.Yes8Eye sight certificate from eye Dr. for Driver.Yes9Original quotation scan Copy should be submitted, if new vehicleYes10Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)Yes11Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 28.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.Yes12Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.Yes13Copy of GST RegistrationYes14Copy of notarized power of attorney as the case may be.Yes15Copy of partnership deed if any.Yes16Last two year Income Tax return Copy.Yes17Copy of PAN cardYes18Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)Yes19Signed Copy of Tender DocumentsYes20Signed Copy of Tender Documents 1No21Signed Copy of Tender Documents 2No22Any other documents required for particular and specific workYes23OthersNo24Undertaking of Declaration of Relationship with EmployeeYes25Maximum 03 years old vehicle should be allowed i.e. RTO passing - January 2023Yes

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 8+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 28.12.2025) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing - January 2023

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to engage qualified vehicle service providers to supply Petrol/Diesel driven Non-AC vehicles for Junior Engineer duties at the 66Kv Choki Substation in Junagadh, ensuring reliable transportation for power transmission activities over a 24-month period.

What are the key eligibility criteria for bidders?

Bidders must possess valid GST registration, PAN, and necessary vehicle certificates such as RC, PUC, insurance, and fitness. They should also submit RTGS/NEFT receipts for tender fee and EMD, and demonstrate experience with similar government vehicle contracts. All documents must be notarized and submitted within the deadline.

What technical specifications must the vehicles meet?

Vehicles should be maximum 3 years old (RTO passing - January 2023), model types like Bolero, TUV, Scorpio, or equivalent, with 8+1 seating capacity, fuel type as Petrol or Diesel, and must be non-AC, closed body. All vehicles require valid registration, permits, insurance, fitness, and driver licenses.

How is the bidding process structured?

The process involves downloading tender documents, submitting tender fee and EMD, technical evaluation on 12-01-2026, followed by commercial bid submission. Final evaluation occurs on the same day, with contract award post-approval. Deadlines are strictly enforced to ensure fairness.

What is the estimated contract value and payment terms?

The estimated value is approximately ₹13,74,786. Payments will be made monthly based on verified vehicle usage and fuel bills, with no advance payments. The bid should include percentage rates, and all costs must be inclusive of applicable taxes and charges.

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