Open Power and Energy NPROCURE

Government Tender for Hiring Diesel-Driven Non-AC Bolero Vehicles in Surat Urban Division

Bid Publish Date

24-Sep-2025, 6:00 pm

Bid End Date

21-Jan-2026, 6:10 pm

EMD

₹20,000

Value

₹17,24,400

Location

SURAT , GUJARAT

Progress

Issue24-Sep-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Service

Completion Period

3  Years

Currency Type

Single

Categories 5

VALVE PARTS AND ACCESSORIES PLATFORM SCALE TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for vehicle rental companies to supply diesel-driven non-AC Bolero vehicles to Surat Urban Division under Dakshin Gujarat Vij Company Ltd. (DGVCL). The contract spans three years, focusing on providing reliable transportation for power distribution operations. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and technical documentation, with vehicles adhering to specified technical standards. The procurement process is transparent, with clear evaluation criteria emphasizing technical compliance, cost-effectiveness, and experience. The estimated project value is around INR 17,24,400, making this an attractive opportunity for companies specializing in government vehicle services within the power and energy sector. The tender process involves multiple stages, from preliminary to technical and price evaluation, with deadlines clearly outlined for smooth participation. This tender is ideal for companies seeking to expand their government contract portfolio in Gujarat, offering long-term service contracts aligned with public sector needs.

Scope Of Work

The selected service provider will be responsible for providing diesel-driven non-AC Bolero-type vehicles with the following specifications:

  • Model: Not more than 3 months old
  • Seating Capacity: 6+1
  • Type: Closed body taxi maxi passing or equivalent
  • Usage Duration: 12 hours daily
  • Location: Surat Urban Division and Kharvasa sub/division, including other offices under Surat Urban Division as required.

The scope includes:

  • Supplying vehicles in excellent condition, compliant with technical specifications
  • Ensuring timely vehicle availability as per the schedule
  • Maintaining vehicle cleanliness and operational readiness
  • Managing all maintenance and operational costs
  • Complying with safety and environmental regulations
Specification Details
Model Age Not more than 3 months
Seating Capacity 6+1
Vehicle Type Bolero or equivalent
Usage Hours 12 hours per day
Contract Duration 3 years

The process involves:

  1. Submission of bid documents including tender fee and EMD
  2. Technical evaluation based on submitted documents
  3. Price bid opening for qualified bidders
  4. Final selection based on evaluation criteria

The successful bidder will be required to sign a service contract and adhere to all specified terms and conditions.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Model Year Not more than 3 months old
Seating Capacity 6+1
Body Type Closed body, taxi maxi passing
Fuel Diesel
Condition New or nearly new, well-maintained
Certification Valid registration, insurance, and pollution control certificates

Sequential procedures for technical compliance:

  1. Submit technical documents as specified in the tender.
  2. Ensure vehicles meet all safety and emission standards.
  3. Vehicle inspection and verification by authorized officials.
  4. Approval for operational deployment.

All vehicles must pass the technical inspection before commencement of service.

Financial Requirements

The estimated total cost for the contract is INR 17,24,400, covering vehicle rental for three years. The financial breakdown includes:

Cost Component Amount (INR)
Vehicle Rental 15,00,000
Maintenance & Service 1,50,000
Miscellaneous 74,400

Payment terms:

  • 30% advance payment upon contract signing.
  • Remaining payments based on monthly invoices.
  • Payments will be processed within 15 days of invoice submission.
  • All payments are subject to compliance with contractual terms and submission of valid invoices.

Bidders must quote competitive rates and ensure transparency in costing.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and licenses for vehicle rental services.
  • ✓ Must submit the Tender Fee payment receipt online.
  • ✓ Must submit the EMD receipt of INR 20,000 online.
  • ✓ Should have experience in providing similar vehicle services for government or large organizations.
  • ✓ Must possess valid vehicle registration and insurance documents.
  • ✓ Should have a proven track record of timely service delivery.
Financial Qualification Details
Minimum Annual Turnover INR 10,00,000
Experience in Vehicle Rental At least 2 years
Valid Vehicle Registration Certificates Yes

Additional requirements include submission of technical documents as per tender specifications and signed tender documents by authorized representatives.

Bidding Process

Process Timeline

1. Preliminary

22-01-2026 10:30

2. Technical

22-01-2026 11:00

3. PriceBid

22-01-2026 11:30

Required Forms

Preliminary

Tender Fee RTGS/NEFT_Online Form

User Defined Template-Standard

Required

EMD RTGS/NEFT_Online Form

User Defined Template-Standard

Required

Technical

Technical Bid

User Defined Template-Secured

Required

PriceBid

schedule B

User Defined Template-Standard

Required

Required Documents

Stage - Preliminary

1

Tender Fee payment receipt Online

Required
2

EMD Receipt Online

Required

Stage - Technical

1

Technical Doc as per asked in tender copy

Required
2

Party Sign copy of Tender and upload

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary requirement of this government tender?

The tender seeks qualified service providers to supply diesel-driven non-AC Bolero vehicles with a 6+1 seating capacity for Surat Urban Division. The vehicles must be not more than 3 months old, suitable for 12-hour daily operations over a contract period of three years, supporting power distribution activities.

What are the key eligibility criteria for bidders?

Bidders must submit valid tender fee and EMD receipts, possess experience in vehicle rental services, have valid vehicle registration and insurance, and demonstrate financial stability with an annual turnover of at least INR 10 lakhs. Technical documents must meet specified standards, and all submissions should be online via the official portal.

How is the bidding process structured?

The process includes downloading tender documents, submitting technical and financial bids online before the deadline, followed by preliminary and technical evaluations. Successful bidders will participate in price bid opening, with final selection based on technical compliance, cost, and experience. Deadlines are strictly enforced to ensure fairness.

What technical specifications must the vehicles meet?

Vehicles must be diesel-powered, not more than 3 months old, with a 6+1 seating capacity, and a closed body type suitable for taxi maxi passing. They should pass safety, emission, and maintenance standards, with valid registration and insurance certificates. The specifications ensure reliability and compliance with government standards.

What is the estimated value of this tender?

The total estimated cost for the three-year contract is approximately INR 17,24,400, covering vehicle rental, maintenance, and miscellaneous expenses. Bidders are expected to quote competitive rates within this budget, ensuring transparency and value for government expenditure.

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