Government Tender for Hiring Vehicle Above 5 Ton for Transformer & Material Transport
Progress
This government tender from Paschim Gujarat Vij Company Limited offers an excellent opportunity for transportation companies specializing in heavy vehicle services. The project involves hiring vehicles above 5 tons for the transportation of transformers and electrical materials across Gujarat. With a project duration of 12 months and an estimated cost of INR 9,560,100, the tender emphasizes safety, reliability, and compliance. Bidders must meet strict eligibility criteria, including vehicle registration, insurance, and experience, and submit all required documentation online. The process includes preliminary and commercial evaluation stages, with deadlines on 25th August 2026 for bid submission and 2nd September 2026 for evaluation. This opportunity is ideal for transportation firms seeking to contribute to power infrastructure development in Gujarat, with potential for long-term government contracts in the power and energy sector.
Scope Of Work
The selected service provider will be responsible for:
- Providing vehicles above 5 tons capacity for transporting transformers and electrical materials.
- Ensuring timely pickup and delivery as per scheduled timelines.
- Maintaining vehicle safety, insurance, and fitness certificates.
- Complying with all government and departmental regulations.
- Managing logistics efficiently to prevent delays.
The process includes:
- Submission of bid documents with all required certifications.
- Technical evaluation based on vehicle specifications and experience.
- Commercial evaluation considering cost and compliance.
- Final award based on comprehensive scoring.
| Vehicle Type | Capacity | Required Documents |
|---|---|---|
| Heavy-duty Truck | >5 Ton | RTO registration, insurance, fitness, PUC, driving licenses |
Key deliverables include operational vehicles, timely service, and adherence to safety standards. The contractor must provide proof of vehicle registration, insurance, and driver licenses, along with experience certificates.
Technical Specifications
Vehicles must meet the following technical parameters:
| Specification | Details |
|---|---|
| Capacity | Above 5 Tons |
| Vehicle Type | Heavy-duty trucks suitable for transformer transport |
| Certification | Valid insurance, fitness, and permit certificates |
| Safety Features | Mandatory safety and load securing equipment |
Process for technical compliance:
- Submit vehicle specifications and certification documents.
- Undergo technical inspection if required.
- Confirm vehicle suitability for heavy electrical equipment transport.
Financial Requirements
The estimated project cost is approximately 9,560,100 INR. The financial bid should include a detailed cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Hire Charges | To be quoted |
| Fuel & Maintenance | To be quoted |
| Driver Charges | To be quoted |
| Miscellaneous | To be quoted |
Payment terms include:
- 30% advance upon contract signing.
- 70% after successful delivery and acceptance.
- Payments will be processed through RTGS/NEFT based on submitted invoices.
- All costs must be inclusive of taxes and applicable charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹885
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
25-08-2026 18:00:00
Document Download End
22-10-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Value
₹9,56,010
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
Executive Engineer
Bid Opening Authority
Executive Engineer
Address
PGVCL COMPOUND BHUJ
Contact Details
9925209801
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Documents 3
Tender notice 739 02.pdf
TENDER_DOCUMENT
Technical specification.pdf
TENDER_DOCUMENT
bid (4).pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
23-10-2026 11:00
23-10-2026 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
PGVCL-BHUJ
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Attested copy of GST (If applicable)
Attested copy of PAN card in the name of bidder.
RequiredAttested copy of document showing P.F. Number obtained by the bidder. (If applicable)
RequiredAttested copy of Adhar Card
RequiredAttested copy of Latest Income Tax Return.
RequiredAttested Copy of successful work Completion / Experience certificate.
RequiredAttested copy of RTO registration book OR Authorized dealers Quotation if offering new vehicle.
RequiredAttested copy of Goods carriage permit / Taxi / Maxi permit in Gujarat. (If applicable)
RequiredAttested copy of insurance policy. (If applicable)
RequiredAttested copy of Fitness certificate. (If applicable)
RequiredAttested copy of PUC. (If applicable)
RequiredAttested driving license Copy of First driver.
RequiredAttested driving license Copy of Second driver.
RequiredAttested driving license Copy of Third driver.
RequiredThe scan copy of the Tender Notice duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the Technical Specification duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the Commercial Terms and Condition duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the NEW TERMS duly signed and stamped with companys seal must be submitted ONLINE along with the bid
RequiredPayment proof of Tender Fees and E.M.D. Paid By RTGS / NEFT (Screenshot of online RTGS / NEFT Reference number / UTR / Transaction number).
RequiredAttested copy of Memorandum of Association or partnership deed. (If applicable)
Scan copy of original Power of attorney if any for signing the bid documents. (If applicable)
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredStage - Commercial Stage
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Eligibility Criteria
✓ Must have valid GST registration (if applicable).
✓ Must possess a valid PAN card in the name of the bidder.
✓ Must provide P.F. Number registration proof (if applicable).
✓ Must submit attested copies of Aadhar Card and latest Income Tax Return.
✓ Must have experience with successful completion of similar transportation projects.
✓ Vehicles offered must be registered, insured, and have valid fitness and permit certificates.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 2 years in heavy vehicle transportation |
| Vehicle Registration | RTO registered and valid |
| Financial Criteria | Annual turnover of at least 10 lakh INR |
| Documentation | All required certificates and proof as specified |
Critical eligibility points include valid vehicle registration, experience, and compliance with safety and permit requirements.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to engage qualified transportation service providers for hiring vehicles above 5 tons to facilitate the transportation of transformers and electrical materials for Paschim Gujarat Vij Company Limited. The goal is to ensure timely, safe, and efficient logistics support for power infrastructure projects in Gujarat.
What are the key eligibility criteria for bidders?
Bidders must possess valid GST registration (if applicable), PAN card, vehicle registration and insurance, and experience in heavy vehicle transportation. They should also submit all required documents such as fitness certificates, permits, and driver licenses. Experience with similar projects and financial stability are critical for eligibility.
How can I participate in the bidding process?
Participants should download the tender documents online, prepare all required documents, and submit bids electronically before the deadline. Attend the online training sessions if needed. The process involves technical and commercial evaluations scheduled on 02-09-2026. Ensure compliance with all submission requirements to avoid disqualification.
What is the estimated value of this project?
The estimated project cost is approximately 9,560,100 INR, covering vehicle hire, fuel, maintenance, and driver expenses. The detailed financial breakdown is provided in the tender documents, with payments processed via RTGS/NEFT based on milestones and invoice submissions.
What documents are required for bid submission?
Bidders must submit attested copies of PAN, GST (if applicable), vehicle registration, insurance, fitness, PUC, driver licenses, along with experience certificates, bid fee proof, EMD proof, and signed tender notices. All documents must be signed, stamped, and uploaded online as per instructions.