Government Tender for Hiring Vehicles with GPS & Fastag for Gandhinagar Rural Division
Bid Publish Date
07-Oct-2026, 12:30 pm
Bid End Date
21-Oct-2026, 11:30 am
Value
₹18,83,799
Location
Progress
This government tender offers an excellent opportunity for transportation service providers to secure a two-year contract for vehicle hiring in Gandhinagar Rural Division, Gujarat. The project requires vehicles equipped with GPS and Fastag technology to ensure seamless tracking and toll management. The tender emphasizes transparency, statutory compliance, and quality standards, making it ideal for experienced fleet operators. Bidders must meet specific eligibility criteria, including valid permits, insurance, and technical certifications. The process involves multiple evaluation stages, with detailed documentation required at each step. The successful bidder will provide reliable, government-compliant vehicles to support official transportation needs. The estimated contract value is approximately ₹18.83 lakh, with a clear timeline from bid submission to award. This opportunity is suitable for companies with proven experience in government vehicle contracts, fleet management, and compliance with statutory regulations, aiming to deliver efficient and transparent services for public sector transportation requirements.
Scope Of Work
The scope of work includes:
- Providing vehicles for government use at Gandhinagar Rural Division for a period of two years.
- Vehicles must operate 24 hours daily, equipped with GPS and Fastag for real-time tracking and toll management.
- Ensuring all vehicles are compliant with local permits, insurance, fitness certificates, and other statutory requirements.
- Maintaining vehicle cleanliness, safety standards, and operational readiness.
- Providing driver services along with the vehicles, who must possess valid driving licenses and relevant permits.
The process involves:
- Submission of bid documents including tender fee and EMD.
- Technical evaluation based on submitted certificates and vehicle specifications.
- Commercial evaluation based on percentage rates.
- Final selection and contract signing.
| Specification | Requirements |
|---|---|
| Vehicle Type | Suitable for government transport needs |
| GPS | Installed and functional |
| Fastag | Active and linked to valid Fastag account |
| Insurance | Valid insurance covering the entire contract period |
| Permits | Road permit, contract carriage permit, fitness certificate |
| Documents | GST registration, driving license, PUC, conflict of interest declaration |
Bidders must ensure all specifications are met to qualify for the technical evaluation.
Technical Specifications
Vehicles must be suitable for government transport, fitted with GPS and Fastag. The technical parameters include:
| Parameter | Specification |
|---|---|
| Vehicle Type | Commercial passenger vehicle or equivalent |
| GPS Device | Must be certified and functional |
| Fastag | Linked to valid Fastag account |
| Insurance | Comprehensive, covering entire contract period |
| Permits | Valid road, contract carriage, fitness |
| Documents | Must be up-to-date and verifiable |
Sequential procedures include vehicle inspection, certification submission, and compliance verification. Bidders should ensure all technical specifications are met before submission.
Financial Requirements
The estimated contract value is approximately ₹18,83,799.20. Bidders must submit a bid offer with a percentage rate for services, which will be evaluated during the commercial stage. The bid security (EMD) amount is to be submitted along with tender fee of ₹1180. The payment schedule involves:
- An initial bid security deposit at submission.
- Payment based on monthly or quarterly invoices, as per contract agreement.
- Final payment after successful completion of the contract period.
| Cost Component | Details |
|---|---|
| Estimated Cost | ₹18,83,799.20 |
| Tender Fee | ₹1180 |
| EMD | As specified in tender document |
| Payment Terms | As per contract, post verification |
All financial transactions must adhere to government procurement rules and be supported by proper documentation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
07-10-2026 18:00:00
Document Download End
21-10-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹18,83,799
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Executive Engineer Gandhinagar Rural Do
Bid Opening Authority
Executive Engineer Gandhinagar Rural Do
Address
Division Office Rural:BH Gov. Press,Nr Rly Crossing Gandhinagar-382041
Contact Details
9925221871
Authority Records
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Documents 1
PETA SR NO-01 Hiring of Vehicle-Rkh.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
22-10-2026 11:00
22-10-2026 11:10
23-10-2026 11:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Attach Proof of Tender Fee
RequiredAttach Proof of EMD
RequiredStage - Technical Stage
Insurance certificate covering period up to date.
RequiredRegistration certificate book with tax paid up to date.
RequiredRoad permit.
RequiredContract carriage permit.
RequiredFitness certificate of vehicle.
RequiredPAN No.
RequiredPUC certificate in force.
RequiredAny other documents relevant relating to hiring of vehicles.
RequiredDriving license
RequiredCopy of GST Registration (Mandatory)
RequiredGps Fitted Certificate.
RequiredValid Fastag Account Certificate
RequiredAnnexure-A Declaration in Respect of Conflict of Interest
RequiredTurn Over Certificate by CA
RequiredRegister Address Proof
RequiredSolvency (20 percentage Order Value)
RequiredWork Order Copy
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid vehicle permits including road permit, contract carriage permit, and fitness certificate.
✓ Must possess valid insurance coverage for the entire contract duration.
✓ Must have GST registration and a valid driving license.
✓ Must provide GPS fitted certificate and Fastag account certificate.
✓ Must submit Annexure-A declaration regarding conflict of interest.
✓ Financial criteria include a turnover of at least 20% of the estimated contract value, certified by a Chartered Accountant.
✓ Must submit work order copies and solvency certificates.
| Criteria | Minimum Requirement |
|---|---|
| Turnover | 20% of estimated cost (~₹3,76,760) |
| Solvency | 20% of contract value (~₹3,76,760) |
| Valid permits and licenses | Yes |
| Certification | Insurance, GPS, Fastag, Conflict of Interest |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to hire vehicles equipped with GPS and Fastag for the Rakhiyal Sub Division under Gandhinagar Rural Division, Gujarat, for a period of two years. The goal is to ensure reliable, transparent, and efficient transportation services for government operations, with a focus on real-time vehicle tracking and toll management.
Who is eligible to bid for this tender?
Eligible bidders must possess valid vehicle permits, insurance, GST registration, driving licenses, GPS fitted certificates, Fastag accounts, and meet financial criteria such as a minimum turnover of 20% of the estimated contract value. They must also submit all required technical and statutory documents as specified in the tender.
What are the key technical requirements for vehicles?
Vehicles must be suitable for government transport, fitted with certified GPS devices and active Fastag accounts. They should have valid insurance, permits, fitness certificates, and meet safety standards. All vehicles must be compliant with statutory and technical specifications outlined in the tender document.
What is the bidding process and timeline?
Bidders must submit their electronic bids, including tender fee and EMD, by October 21, 2026. Technical evaluation will occur on October 22, 2026, followed by commercial evaluation on October 23, 2026. The final award will be announced on October 24, 2026. Timely submission and compliance are critical for success.
How can I get assistance or more information about this tender?
Bidders can contact the designated officer, the Executive Engineer Gandhinagar Rural Do, at 9925221871. Additionally, support is available at (n)Code Solutions, Ahmedabad, where free training sessions are held every Saturday. All queries related to documentation, technical requirements, or submission procedures can be directed to the contact points provided.