Government Tender for Hiring 2.5MT Capacity Long Chassis Pick-up Vehicles in Gujarat
Progress
This government tender offers an excellent opportunity for vehicle service providers to supply long chassis Pick-up trucks with a minimum capacity of 2.5MT for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans two years, focusing on reliable transportation for power infrastructure maintenance at the 132kV Tankara Substation in Rajkot district. Bidders must meet strict eligibility criteria, including valid licenses, experience, and comprehensive documentation. The tender emphasizes transparency, quality, and adherence to technical standards, with a total estimated value of ₹17,12,440.80. Interested companies specializing in vehicle leasing, logistics, and transportation services are encouraged to participate by submitting their bids electronically before the deadline. This procurement supports infrastructure development and operational efficiency in Gujarat's power sector, offering a strategic opportunity for qualified vendors to engage with government projects in the power and energy sector.
Scope Of Work
The selected vendor will be responsible for providing reliable long chassis Pick-up vehicles with a minimum carrying capacity of 2.5MT, such as TATA 407 or equivalent. The scope includes:
- Supplying vehicles that meet the specifications outlined in the tender document.
- Ensuring vehicles are insured, fitness-certified, and have valid road permits.
- Maintaining vehicles in good condition for daily operations.
- Providing drivers with valid licenses and necessary documentation.
- Adhering to the minimum monthly distance of 3000 km and daily operational hours of 12 hours.
- Complying with all safety and environmental regulations.
Key deliverables:
- Vehicle supply as per schedule.
- Regular maintenance and timely repairs.
- Submission of all required documentation before commencement.
Sequential process:
- Submission of bid with all required documents.
- Technical evaluation and shortlisting.
- Financial bid opening.
- Contract award and vehicle deployment.
| Vehicle Specifications | Details |
|---|---|
| Capacity | Minimum 2.5MT |
| Type | Long chassis Pick-up (Petrol/Diesel) |
| Model | TATA 407 or Equivalent |
| Operation | 3000 km/month, 12 hours/day |
| Certification | Goods carrying certificate |
The vendor must ensure compliance with all technical and safety standards as specified in the tender document.
Technical Specifications
Vehicles must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Capacity | Minimum 2.5MT |
| Vehicle Type | Long chassis Pick-up (Petrol/Diesel) |
| Model | TATA 407 or equivalent |
| Certification | Goods carrying certificate |
| Fuel Type | Petrol or Diesel |
| Operation | 3000 km/month, 12 hours/day |
Sequential procedures include:
- Vehicle inspection before deployment.
- Regular maintenance checks.
- Submission of certification documents.
The vehicles should be equipped with necessary safety features, and all technical standards must comply with government norms as detailed in the tender document.
Financial Requirements
The estimated contract value is approximately ₹17,12,440.80. The financial bid should include a detailed rate quotation per vehicle, covering fuel, maintenance, and driver wages. Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of first six months.
- Remaining 30% after successful completion of the contract period.
Cost breakdown table:
| Cost Component | Estimated Amount |
|---|---|
| Vehicle Rental | As per bid |
| Fuel | As per usage |
| Maintenance | Included |
| Driver Wages | Included |
| Total | ₹17,12,440.80 |
Bidders must ensure transparency and compliance with financial submission requirements as specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
12-10-2026 18:00:00
Document Download End
02-11-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹17,12,441
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineering, Circle office, GETCO, Gondal
Bid Opening Authority
Superintending Engineering, Circle office, GETCO, Gondal
Address
Superintending Engineering, Circle office, GETCO, Gondal
Contact Details
Authority Records
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Documents 1
T 127-2026 Hiring of Vehicle for 132kV Tankara Group SS.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
02-11-2026 16:05
02-11-2026 17:00
Required Forms
Preliminary
Tender fee and EMD form Gondal
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan copy of Quotation of new vehicle or RC book of Old Vehicle
RequiredScan Copy of insurance certificate of old Vehicle.
Scan Copy of old vehicle fitness certificate
Scan Copy of road(Contract carriage) permit of old vehicle.
SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month
Scan Copy of driving license of driver
RequiredScan Copy of active GST Registration
RequiredScan copy of PAN card.
RequiredScan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable
Scan Copy of power of attorney as the case may be.
Scan Copy of PF registration
RequiredScan copy of Tender fee payment slip with UTR Transaction number
RequiredScan copy of EMD payment slip with UTR Transaction number
RequiredScan copy of Appointment letter of driver if any.
RequiredScan copy of Petrol or Diesel rate bill.
RequiredScan copy of Schedule 1 to 8 On latter pad.
RequiredUNDERTAKING FOR PROVIDING OLD VEHICLE
Scan copy of Tender after Stamp and sign on each page.
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
Bidders must meet the following eligibility requirements:
- ✓ Must have valid GST registration and PAN card.
- ✓ Must possess a valid driving license for drivers.
- ✓ Should have experience in providing similar vehicle services for government or private sector projects.
- ✓ Must submit all required documents, including vehicle RC book, insurance, fitness certificate, road permits, PUC certificates, and partnership or company registration details.
- ✓ Should have a minimum average annual turnover of ₹10 lakhs in the last three financial years.
- ✓ Must provide EMD and tender fee payment slips with UTR transaction details.
- ✓ Must submit undertaking for providing old vehicle if applicable.
| Financial Qualification | Details |
|---|---|
| Minimum Turnover | ₹10 Lakhs per annum |
| Experience | At least 2 years in vehicle hiring services |
| Valid Documents | As specified in the tender document |
All documents must be valid, clear, and submitted within the stipulated deadline to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring long chassis Pick-up vehicles with a minimum capacity of 2.5MT, such as TATA 407 or equivalent, for Gujarat Energy Transmission Corporation Limited. The vehicles will be used for transportation at the 132kV Tankara Substation in Rajkot district, requiring a minimum of 3000 km per month and 12 hours of daily operation over a contract period of two years.
What are the key eligibility criteria for bidders?
Bidders must possess valid GST registration, PAN card, and a valid driving license. They should have experience in vehicle hiring services, a minimum annual turnover of ₹10 lakhs, and submit all required documents including vehicle RC, insurance, fitness, permits, and payment slips. Additionally, they must meet technical and financial qualification standards as specified in the tender documents.
How can I participate in the bidding process?
Interested bidders should download the tender document from the official portal, prepare all required documents, and submit their technical and financial bids electronically before the deadline. The process includes technical evaluation, bid opening, and contract awarding. Ensure compliance with all submission guidelines and deadlines to avoid disqualification.
What are the technical specifications for the vehicles?
Vehicles must have a minimum capacity of 2.5MT, be of the model TATA 407 or equivalent, and meet safety and environmental standards. They should be equipped with necessary certifications, including goods carrying certificates, and be suitable for daily operation of 3000 km and 12 hours per day. Regular maintenance and compliance with government norms are mandatory.
What is the estimated value of this tender?
The approximate estimated contract value is ₹17,12,440.80. The bid should include detailed rates covering vehicle rental, fuel, maintenance, and driver wages. Payment will be made in installments based on milestones, with a total budget aligned with the estimated cost specified in the tender document.