Government Tender for Hiring Vehicles in Gujarat | DGVCL Surat Contract Opportunity
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,800
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
1
This government tender offers an opportunity for transportation service providers to supply vehicles across Gujarat on a contractual basis for DGVCL Surat. The tender emphasizes transparency, compliance, and quality standards, inviting experienced vendors to participate in a structured bidding process. With an estimated value of INR 13,77,600 and a detailed evaluation framework, this contract aims to ensure reliable vehicle services for power distribution operations. Bidders must meet eligibility criteria, submit required documentation, and adhere to strict deadlines. The process involves multiple evaluation stages, including technical inspections and financial assessments, culminating in the award of the contract to the most suitable bidder. Participating companies will benefit from working with a leading government enterprise, gaining visibility and long-term collaboration opportunities in Gujarat’s power sector.
Scope Of Work
The scope of work involves providing various types of vehicles on a contractual basis for DGVCL Surat. Key deliverables include:
- Supplying vehicles as per the requirements specified in the tender documents.
- Ensuring vehicles are well-maintained, insured, and comply with safety standards.
- Providing timely vehicle availability across Gujarat.
- Maintaining proper documentation for each vehicle, including registration, insurance, and fitness certificates.
The process involves:
- Bidders submitting their technical and financial bids.
- Evaluation of technical compliance and vehicle specifications.
- Awarding contracts to qualified vendors.
Vehicle specifications and options are detailed in the tender documents, including categories, capacities, and features. Bidders must ensure their vehicles meet the minimum technical standards outlined and are capable of fulfilling the contractual obligations efficiently.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Specification | Requirement |
|---|---|
| Vehicle Type | As specified in tender documents |
| Capacity | Minimum seating capacity of 4 passengers |
| Condition | Well-maintained, insured, and roadworthy |
| Certification | Valid registration, insurance, and fitness certificates |
| Fuel Type | Petrol or diesel, as per vehicle category |
Sequential process for technical compliance:
- Submission of vehicle documents.
- Inspection and verification by authorized officials.
- Approval for operational deployment.
Vehicles failing to meet the technical standards will be rejected, and bidders must ensure compliance before submission.
Financial Requirements
The estimated contract value is approximately INR 13,77,600. The financial breakdown includes:
| Cost Element | Amount (INR) |
|---|---|
| Bid Security (EMD) | INR 13,800 |
| Tender Fee | INR 1,800 |
| Total Estimated Cost | INR 13,77,600 |
Payment terms are as follows:
- 100% payment upon successful completion of each contractual period.
- Payments will be processed through bank transfer based on submitted invoices.
- Bidders must provide valid bank details for payment processing.
All financial proposals must be submitted as per the prescribed format in the tender documents.
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Eligibility Criteria
- ✓ Must have valid GST registration and submit GST registration certificate.
- ✓ Must attach scanned copies of original receipt of payment for tender fee and EMD.
- ✓ Must provide cancel check or bank details for EMD refund.
- ✓ Must demonstrate relevant experience in vehicle hiring services.
- ✓ Financial criteria:
Criteria Details Minimum Annual Turnover INR 20 Lakhs EMD Amount INR 13,800 - ✓ Bidders must submit all required documents for preliminary and technical stages as specified.
- ✓ Only bidders meeting all eligibility requirements will be considered for evaluation.
Bidding Process
Process Timeline
20-01-2026 11:00
21-01-2026 11:00
22-01-2026 11:00
Required Forms
Preliminary
Tender Fee RTGS/NEFT_Online Form
User Defined Template-Standard
EMD RTGS/NEFT_Online Form
User Defined Template-Standard
Technical
Tech Stage (Civil)
User Defined Template-Standard
Commercial
Price Bid Vehicle
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Attache Scan copy of Original Receipt of Payment of Tender Fee & EMD amount
RequiredAttache Cancel Check/Bank Details for EMD refund
RequiredAttaché GST Registration Certificate
RequiredStage - Technical Stage
All Tender Documents as per tender required to be attached
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to select qualified vendors for providing vehicle hiring services across Gujarat on a contractual basis for DGVCL. The goal is to ensure reliable transportation support for departmental operations, with a focus on quality, compliance, and cost-effectiveness.
How can I participate in this vehicle hiring tender?
Interested bidders must download the tender documents, submit the tender fee and EMD online, and upload all required technical and financial documents before the deadline. Attending vendor training sessions and ensuring compliance with eligibility criteria are essential steps for successful participation.
What are the key eligibility criteria for bidders?
Bidders must have valid GST registration, submit original payment receipts for tender fee and EMD, provide bank details for EMD refund, and demonstrate relevant experience in vehicle hiring. All required documents must be submitted for preliminary and technical evaluation stages.
What are the technical specifications for the vehicles?
Vehicles must meet minimum capacity and safety standards, be well-maintained, insured, and registered, with valid certificates. Specific requirements include vehicle type, condition, and certification, as detailed in the tender documents. Vehicles failing to meet these standards will be rejected.
What is the evaluation process and timeline?
The evaluation involves preliminary, technical, and commercial stages, with clear deadlines for each. Bids are assessed based on technical compliance, experience, and cost, with the final award given to the highest-scoring compliant bidder. The process ensures transparency and fairness.
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Documents 5
Technical Bid _Vehicle 264.pdf
TENDER_DOCUMENT
Price Bid_ Vehicle 264.pdf
TENDER_DOCUMENT
Tender Notice _ Vehicle 264.pdf
TENDER_DOCUMENT
Corrigendum-1 Vehicle-264.pdf
TENDER_DOCUMENT
Corrigendum-3 Vehicle-264.pdf
TENDER_DOCUMENT