Government Tender for Hiring Vehicles for K.B.C Division No 3/2 Tharad - State Government Service Opportunity
Bid Publish Date
27-Aug-2026, 8:30 am
Bid End Date
10-Sep-2026, 11:30 am
Value
₹62,16,457
Location
Progress
This government tender offers a unique opportunity for vehicle service providers to supply transportation services to the Gujarat State Government. The project involves hiring vehicles for K.B.C Division No 3/2 Tharad, with a contract duration of 2 years. Bidders must meet strict eligibility criteria, including registration, financial stability, and vehicle documentation. The tender process is conducted electronically, emphasizing transparency and efficiency. The estimated project value is approximately 62.16 lakh INR, with a bid validity of 120 days. Interested companies specializing in vehicle leasing, fleet management, or government service contracts are encouraged to participate. Download the detailed tender documents, submit your bid before the deadline, and take advantage of free training sessions to ensure compliance. This is a strategic opportunity to collaborate with the Gujarat government in providing reliable transportation solutions.
Scope Of Work
The scope of this tender includes the following key deliverables:
- Provision of minimum two vehicles (RC Book required) suitable for official transportation.
- Vehicles must be in good condition, compliant with all safety and emission standards.
- Maintenance and regular servicing of vehicles during the contract period.
- Ensuring availability of vehicles as per the schedule provided by the department.
The process involves:
- Submission of bid documents including tender fee, EMD, and supporting certificates.
- Evaluation of bids based on eligibility and technical compliance.
- Awarding the contract to the most suitable bidder.
- Execution of vehicle hiring services over the 2-year contract period.
Specifications for vehicles:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Passenger Vehicles (e.g., Sedans, SUVs) |
| Registration | Valid RC Book for at least 2 vehicles |
| Condition | Well-maintained, compliant with pollution norms |
| Documents | Valid registration, insurance, and fitness certificates |
Bidders must ensure timely delivery, proper documentation, and adherence to all safety standards as specified in the tender documents.
Technical Specifications
Vehicles must meet the following technical parameters:
| Specification | Details |
|---|---|
| Vehicle Type | Passenger car suitable for official use |
| Fuel Type | Petrol or diesel, compliant with emission norms |
| Seating Capacity | Minimum 4 passengers |
| Registration | Valid RC Book for each vehicle |
| Insurance | Comprehensive insurance coverage |
| Maintenance | Regular servicing as per manufacturer guidelines |
The process involves:
- Inspection of vehicles by authorized personnel.
- Verification of registration and insurance documents.
- Ensuring vehicles meet pollution and safety standards.
- Continuous maintenance and timely servicing during the contract period.
Financial Requirements
The estimated project cost is approximately 62,16,457 INR. Bidders must submit a bid that includes a detailed cost breakdown:
| Item | Cost (INR) |
|---|---|
| Vehicle Rental | Based on daily/monthly rates |
| Maintenance | Included in rental or as separate cost |
| Service Charges | As applicable |
Payment terms:
- Payments will be made quarterly based on verified vehicle usage.
- The successful bidder must provide an invoice along with vehicle logs.
- Any additional costs should be clearly specified in the bid.
Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines. The bid offer must remain valid for 120 days from the submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Service
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
27-08-2026 14:00:00
Document Download End
03-09-2026 14:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Value
₹62,16,457
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Executive Engineer KBC Division No 3/2 Tharad
Bid Opening Authority
Executive Engineer KBC Division No 3/2 Tharad
Address
Executive Engineer KBC Division No 3/2 Tharad Administrative Block B Ground floor Tharad Vav Highway Tharad 385565
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
vehicle 27-08-26.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
10-09-2026 17:30
11-09-2026 00:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Attach scan copy of tender fee
RequiredAttach scan copy of EMD or Valid EMD Exemption Certificate
RequiredAttach scan copy of PAN
RequiredAttach scan copy of registration class or registration of firm
RequiredAttach scan copy of GST Registration Certificate
RequiredAttach scan copy of RC BOOK of Minimum required in Bid(2 Vehicle)
Requiredsolvency Certifiacte
RequiredDetails patrak k
RequiredAttached copy dully stamp and signed of every page of bid
RequiredAnnual Turnover C.A.Certificate
RequiredITR Latest Three Year
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- Must have valid registration, PAN, GST registration, and EMD exemption certificates if applicable.
- Attach scan copies of:
- Tender fee payment proof
- EMD or exemption certificate
- Registration certificates for vehicles
- Solvency certificate
- Annual turnover CA certificate
- Latest 3 years ITR
- Minimum experience in vehicle leasing or government transportation projects.
- Financial stability demonstrated through turnover certificates.
- Submit all required documents in the specified format and ensure they are duly signed and stamped.
| Qualification Requirement | Details |
|---|---|
| Minimum Experience | 3+ years in vehicle hiring or government projects |
| Financial Criteria | Annual turnover of at least 50 lakhs INR for the last 3 years |
| Certification | Valid GST, PAN, and vehicle registration certificates |
| Document Submission | Complete set of required documents as per tender guidelines |
Note: Non-compliance with eligibility criteria will lead to disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The final date for submitting bids is 10th September 2026 at 5:00 PM. Bidders must ensure all documents are uploaded and complete before this deadline to avoid disqualification.
What documents are required to participate in this tender?
Bidders must submit the following documents:
- Tender fee payment proof
- EMD or exemption certificate
- Valid registration certificates (GST, PAN, vehicle registration)
- Solvency certificate
- Annual turnover CA certificate
- Latest 3 years ITR
- Vehicle RC books
- Signed and stamped bid copies.
All documents should be scanned, signed, and uploaded as per tender guidelines.
How will the evaluation of bids be conducted?
Bids will be evaluated based on eligibility, technical compliance, and financial proposals. The evaluation criteria are weighted with 30% for eligibility, 40% for technical compliance, and 30% for financial bid. Bids must meet minimum thresholds to be considered for award.
Can I attend a training session for online bidding?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, GNFC Ltd., Ahmedabad. These sessions help bidders understand the online bidding process, document submission, and bid signing procedures.
What is the estimated value of this tender?
The estimated project cost is approximately 62,16,457 INR. The bid should be competitive within this budget, and the bid validity period is 120 days from the submission deadline.