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Open Power and Energy NPROCURE

Government Tender for Hiring Vehicles with Loading & Unloading Services in Valsad, Gujarat

Bid Publish Date

25-Aug-2025, 12:30 pm

Bid End Date

02-Sep-2025, 12:30 pm

EMD

₹20,000

Value

₹18,00,000

Location

VALSAD , GUJARAT

Progress

Issue25-Aug-2025, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

MATERIAL HANDLING SERVICE UNLOADING OF MATERIAL MATERIAL UNLOADING VEHICLE CARTING WORK LOADING WORK CARRYING AND FORWARDING AGENT VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for experienced vehicle service providers to participate in hiring vehicles with loading and unloading capabilities for Dakshin Gujarat Vij Company Ltd. (DGVCL) in Valsad, Gujarat. The project involves transporting electrical materials from stores to various division offices, ensuring timely and safe logistics support for power distribution. The tender emphasizes transparency, statutory compliance, and quality service delivery, making it ideal for reputed transportation firms with proven experience in government or utility sector logistics. Bidders must meet specific eligibility criteria, submit their bids electronically by the deadline, and adhere to technical and safety standards outlined in the tender documents. The contract duration is 12 months, with an estimated value of INR 18,00,000, supporting the department’s commitment to reliable power infrastructure and operational excellence in Gujarat.

Scope Of Work

The selected contractor will be responsible for providing vehicles equipped for loading and unloading of materials related to power distribution. Key deliverables include:

  • Transportation of materials from DGVCL/RSO stores to various division offices in Valsad.
  • Loading and unloading of electrical equipment, materials, and supplies.
  • Ensuring timely pickup and delivery as per schedule.

The process involves:

  1. Receiving work orders and schedules from DGVCL.
  2. Arranging suitable vehicles as per technical specifications.
  3. Loading materials at the store.
  4. Transporting materials to designated division offices.
  5. Unloading and handover at the destination.
  6. Maintaining records of transportation and delivery.

Vehicle specifications should include:

Parameter Requirement
Vehicle Type Trucks, Loaders, or suitable vehicles for material transport
Capacity As specified in tender documents
Condition Well-maintained, compliant with safety standards
Documentation Valid registration, insurance, and permits

All vehicles must adhere to safety and operational standards, and the contractor must ensure timely and damage-free delivery of materials.

Technical Specifications

Vehicles must conform to the following technical parameters:

Specification Details
Vehicle Type Trucks, pick-up vans, or similar for material loading
Capacity Minimum load capacity as specified in tender documents
Condition New or well-maintained vehicles with valid registration
Safety Standards Compliant with local safety regulations
Documentation Valid registration, insurance, pollution certificates

Sequential steps for technical compliance:

  1. Submit vehicle details and registration documents.
  2. Undergo inspection if required.
  3. Obtain approval from the designated authority.
  4. Maintain vehicle standards throughout the contract period.

All vehicles must be equipped with necessary safety features and maintained in good condition to ensure smooth operations.

Financial Requirements

The estimated project cost is INR 18,00,000, with a bid security (EMD) of INR 20,000. The financial bid should include itemized costs for vehicle rental, loading/unloading charges, and other applicable expenses. The payment schedule will be based on milestones such as completion of loading, transportation, and unloading. Payments will be released after verification of service quality and compliance with contractual terms.

Cost Component Estimated Cost (INR)
Vehicle Rental As per schedule
Loading/Unloading Charges As per tender
Miscellaneous Expenses As applicable
Total Estimated Cost 1,800,000

Bidders must submit a detailed financial proposal along with supporting documents, including proof of previous similar work, to be considered for award of contract.

Documents 4

Schedule-B.pdf

TENDER_DOCUMENT

TECHNICAL SPECIFICATIONS FOR THE WORK.pdf

TENDER_DOCUMENT

TERMS and CONDITIONS.pdf

TENDER_DOCUMENT

Intigrity pact.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid EPF Code No. allotted by RPFC.
✓ Must provide a copy of the PAN Card of the firm or individual bidder.
✓ Experience in transportation and loading/unloading services for government or utility projects.
✓ Must submit copies of work orders and certificates of satisfactory completion.
✓ Valid GST registration certificate.
✓ The bidder should have a proven track record of executing similar contracts.

Qualification Requirement Details
Financial Stability Minimum turnover of INR 50 lakhs in the last fiscal year
Experience At least 2 years in vehicle hiring and logistics
Technical Capability Fleet of suitable vehicles, safety compliance
Certification Valid GST, EPF, and other statutory documents

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Technical

04-09-2025 18:00

2. Commercial

04-09-2025 18:01

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Schedule_B

User Defined Template-Standard

Required

Required Documents

Stage - Technical

1

Separate EPF Code No. allotted by RPFC

Required
2

Copy of Pan Card of the Firm / Person of the bidder

Required
3

Experience certificate and satisfactory work completion

Required
4

Copy of work orders

Required
5

GST registration copy

Required
6

As Per Tender Documents

Required
7

As Per Tender Documents

Required
8

As Per Tender Documents

Required
9

As Per Tender Documents

Required
10

As Per Tender Documents

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to engage qualified service providers for hiring vehicles with loading and unloading services to facilitate transportation of materials from DGVCL stores to various division offices in Valsad, Gujarat. The goal is to ensure timely, safe, and efficient logistics support for power distribution operations, thereby improving service delivery and operational efficiency.

Who is eligible to participate in this tender?

Eligible bidders must possess a valid EPF Code No., GST registration, and demonstrate experience in vehicle hiring and logistics services. They should also have a proven track record with satisfactory completion of similar projects, and meet the financial stability criteria, including a minimum turnover of INR 50 lakhs in the last fiscal year. All eligibility requirements are detailed in the tender documents.

What are the key dates and deadlines for this tender?

The bid submission starts on 25-08-2025 at 18:00 and closes on 02-09-2025 at 18:00. The technical evaluation will be conducted on 04-09-2025 at 18:00, followed by commercial evaluation at 18:01. Bidders should ensure timely submission of all required documents to avoid disqualification. The contract award is expected shortly after evaluations are completed.

What technical specifications must the vehicles meet?

Vehicles must be well-maintained, with appropriate load capacities as specified in the tender. They should be compliant with safety standards, have valid registration, insurance, and pollution certificates. The vehicles should be suitable for loading, unloading, and transportation of electrical materials, with specifications detailed in the tender documents. An inspection may be conducted to verify compliance.

How can I obtain the tender documents and support?

Tender documents are available for free download from the official portal. Bidders can also attend free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad. For support, contact the n)Procure Support Team at +91-79-40007517 or via email at [email protected]. It is recommended to review all documents thoroughly before preparing bids.