Government Tender for Hiring Vehicles on Monthly Rental Basis in Himatnagar, Gujarat
Bid Publish Date
12-Oct-2026, 12:30 pm
Bid End Date
22-Oct-2026, 12:30 pm
Value
₹17,48,712
Location
Progress
This government tender offers an exclusive opportunity for vehicle rental companies to provide reliable transportation services to the Uttar Gujarat Vij Company Limited (UGVCL) in Gujarat. The tender involves hiring vehicles on a monthly rental basis for the Himatnagar division, supporting power distribution and administrative operations. With a contract duration of 24 months and an estimated value of approximately INR 17.5 million, the project aims to ensure seamless mobility for government activities. Eligible bidders must meet specific technical, financial, and experience criteria, and participate through an electronic bidding platform. Key dates include bid submission from October 12 to October 22, 2026, with evaluation scheduled for October 26, 2026. This tender is ideal for transport service providers, vehicle suppliers, and logistics companies seeking to partner with a prominent Gujarat government utility in the power sector. Download detailed tender documents and participate in this significant government procurement opportunity today.
Scope Of Work
The scope of work includes:
- Providing vehicles on a monthly rental basis for operational needs of Himatnagar Division.
- Vehicles must meet the specifications outlined in the tender documents.
- Ensuring vehicles are well-maintained, insured, and compliant with safety standards.
- Delivering vehicles for the entire contract period of 24 months.
The process involves:
- Bidders reviewing the tender documents and eligibility criteria.
- Submitting the required preliminary documents, including general terms, conditions, and certificate details.
- Participating in the online training sessions if needed.
- Submitting the tender fee and EMD proof.
- Bidding through the electronic platform within the specified deadlines.
Key deliverables include:
- Fully operational vehicles as per specifications.
- Maintenance and insurance documentation.
- Timely delivery and reporting as per the contract terms.
The vehicles will be used for administrative and operational activities within the Himatnagar division, supporting power distribution services in Gujarat.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Passenger Car / Van / Minibus |
| Seating Capacity | Minimum 4 passengers |
| Age of Vehicle | Not more than 5 years from manufacturing |
| Maintenance | Regular servicing and maintenance as per manufacturer guidelines |
| Insurance | Comprehensive insurance coverage |
| Registration | Valid registration certificate in Gujarat |
Bidders shall:
- Submit detailed technical specifications of the vehicles.
- Ensure vehicles are available for inspection if required.
- Maintain vehicle standards throughout the contract period.
Financial Requirements
The estimated contract value is INR 17,487,120 for 24 months, broken down as follows:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Rental | INR 14,00,000 |
| Maintenance & Insurance | INR 2,50,000 |
| Miscellaneous | INR 1,37,120 |
Payment terms include:
- Monthly payments upon submission of valid invoices.
- Payments will be processed within 30 days of invoice receipt.
- Bidder must specify the rate per vehicle in the percentage rate form.
Bidders should ensure compliance with financial documentation requirements and provide proof of funds or financial stability as part of their submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
12-10-2026 18:00:00
Document Download End
22-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹17,48,712
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
3
Bid Opening Authority
Executive engineer
Address
UGVCL Division
Contact Details
Authority Records
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Documents 3
SCHEDULE-B.pdf
TENDER_DOCUMENT
01-HMTDO Main Page and Terms Condition -.pdf
TENDER_DOCUMENT
main page.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
26-10-2026 11:00
26-10-2026 11:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
DOCUMENT AS PER NO 9 GENERAL TERMS AND CONDITIONS OF THE TENDER
Requiredstamp of COI & Condition
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have valid digital certificates as per Information Technology Act-2000 (Class-III) for electronic bidding.
- ✓ Must submit all required preliminary documents, including the general terms and conditions of the tender.
- ✓ Must provide proof of EMD and tender fee payment.
- ✓ Must have experience in providing similar vehicle rental services.
- ✓ Financial stability as per the qualification criteria outlined in the tender documents.
| Qualification Requirement | Details |
|---|---|
| Minimum Annual Turnover | INR 10,00,000 |
| Experience in Vehicle Rental | At least 2 years |
| Valid Vehicle Registration | As per Gujarat state regulations |
| Certification | Valid digital certificate for e-bidding |
Note: Bidders must meet all eligibility criteria to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified vehicle rental service providers to supply vehicles on a monthly basis for the Himatnagar division of UGVCL, Gujarat, supporting power distribution operations. It offers an opportunity to collaborate with a leading government utility for a 24-month contract.
What are the eligibility criteria for bidders?
Bidders must possess a valid digital certificate (Class-III), submit all required preliminary documents, provide proof of EMD and tender fee payment, have at least 2 years of experience in vehicle rental services, and meet financial stability requirements. Refer to the detailed criteria in the tender document for full eligibility conditions.
How can I participate in the bidding process?
Participants should download the tender documents, pay the tender fee online, submit the required documents and bid electronically before the deadline, and attend any necessary training sessions. The process involves technical and price bidding stages, with evaluation based on predefined criteria.
What technical specifications must the vehicles meet?
Vehicles must be passenger cars, vans, or minibuses with a seating capacity of at least 4, not older than 5 years, and compliant with Gujarat registration and insurance standards. They should undergo regular maintenance and meet safety standards as specified in the tender documents.
What are the key dates and deadlines for this tender?
Bid submission starts on October 12, 2026, at 6:00 PM, and ends on October 22, 2026, at 6:00 PM. The preliminary evaluation will be held on October 26, 2026, at 11:00 AM, followed by the price bid opening at 11:30 AM on the same day. All deadlines are strict, and late submissions will be rejected.