Government Tender for Hiring Vehicles for Transformer Carting & Replacement in Dhrangadhra
Bid Publish Date
11-Feb-2026, 3:00 pm
Bid End Date
02-Mar-2026, 6:00 pm
Value
₹15,00,000
Location
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Categories
4
This government tender issued by Paschim Gujarat Vij Company Limited offers an excellent opportunity for vehicle service providers specializing in power sector logistics. The project involves hiring vehicles for transformer carting and replacement work in the Dhrangadhra division of Gujarat. The tender emphasizes compliance with safety standards, vehicle age restrictions (not older than 10 years from February 2016), and experience in power infrastructure transportation. Bidders must meet strict eligibility criteria, including GST registration, PAN, solvency, and relevant experience. The procurement process is transparent, with detailed evaluation based on technical compliance, experience, and cost. The project aims to ensure timely and safe transportation of transformers, supporting power distribution infrastructure development. The tender offers a structured bidding process, clear deadlines, and comprehensive documentation requirements, making it suitable for reputed transport companies with a focus on government projects in Gujarat.
Scope Of Work
The scope of work includes:
- Provision of suitable vehicles for transformer carting and replacement activities.
- Model Age Restriction: Vehicles should not be older than 10 years from February 2016.
- Transportation of Transformers: Safely and efficiently transport transformers from designated locations to installation sites.
- Coordination with Power Department: Ensure timely delivery and adherence to safety protocols.
- Documentation & Reporting: Maintain records of transportation, including delivery receipts and compliance reports.
The process involves:
- Vehicle Inspection & Approval: Bidders must submit vehicle details for approval.
- Contract Signing: Finalize contractual obligations for the project duration.
- Execution of Work: Commence transportation activities as per schedule.
- Monitoring & Reporting: Regular updates and compliance checks.
| Vehicle Specifications | Requirements |
|---|---|
| Model Year | Not older than 10 years (from Feb 2016) |
| Vehicle Type | Suitable for heavy transformer transportation |
| Registration | Valid registration in Gujarat |
| Insurance & Fitness | Valid insurance & fitness certificates |
Bidders must ensure all vehicles meet the above specifications and are compliant with safety standards.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | Not older than 10 years from Feb 2016 |
| Vehicle Type | Heavy-duty transport vehicle suitable for transformer hauling |
| Load Capacity | As per transformer weight requirements |
| Safety Features | Equipped with necessary safety and load securing devices |
| Certification | Valid fitness, insurance, and pollution control certificates |
The process involves:
- Submission of vehicle details with supporting documents.
- Inspection and approval by technical committee.
- Deployment for transportation activities.
All vehicles must adhere to Gujarat transport regulations and safety standards.
Financial Requirements
The estimated project cost is approximately Rs. 15,00,000. Payment will be made based on completed work verified through delivery receipts and compliance reports. The financial breakdown includes:
| Cost Component | Amount |
|---|---|
| Vehicle Hire Charges | Rs. 12,00,000 |
| Service & Handling | Rs. 1,50,000 |
| Miscellaneous | Rs. 1,50,000 |
Payment Schedule:
- 30% advance upon contract signing.
- 40% after completion of 50% transportation milestones.
- 30% post final delivery and inspection.
Bidders must submit detailed financial proposals with their bids, ensuring transparency and compliance with tender terms.
Documents 2
Declaration Form Rs.300.pdf
TENDER_DOCUMENT
TC REPL. OR TC CARTNG DASADA.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST registration in the name of the bidder.
- ✓ Must possess a valid PAN card.
- ✓ Must submit a solvency certificate.
- ✓ Must attach acknowledgment/online transaction receipts of tender fee and EMD.
- ✓ Must provide a declaration on Rs.300/- stamp paper regarding compliance.
- ✓ Must submit certificates for driver fitness, eye-test, and vehicle insurance.
- ✓ Experience in transportation of power sector equipment is preferred.
| Financial & Qualification Requirements | Details |
|---|---|
| Minimum Annual Turnover | Rs. 10 Lakhs |
| Experience | At least 2 years in vehicle transportation |
| EMD | As specified in tender documents |
| Valid Certificates | GST, PAN, Solvency, Insurance |
Bidders must meet all eligibility criteria to qualify for participation.
Bidding Process
Process Timeline
03-03-2026 12:00
03-03-2026 15:00
Required Forms
Primary
Tender Fee & EMD Details
User Defined Template-Standard
Price
Price Bid For Transformer Carting Dasada Sdn
User Defined Template-Secured
Required Documents
Stage - Primary Stage
Kindly Attach Aknowledgement/Online Transaction Reciept of Tender Fee .
RequiredKindly Attach Aknowledgement/Online Transaction Reciept of EMD .
RequiredGST Registration Certificate in the name of bidder (Mandatory)
RequiredPAN card in the name of bidder (Mandatory)
RequiredAdhar Card (Optional) (In case of Bidding is done on Individual name)
Solvency certificate (Mandatory)
RequiredDeclaration Form on Rs.300/- Stamp Paper (Mandatory)
RequiredAnnexure: C : Undertaking In Regard To Stop Deal/Banned For Business Dealing / Black List & There Of.
RequiredAnnexure: D : Declaration In Regards To No Criminal Offense / No Pending Civil Suite &There Of.
RequiredOther Division/Circle Order Copy (if any)
Experience certificate (if any)
A notarized affidavit on stamp paper of Rs.300 that the minimum wage of driver and P.F shall be the liability of the contractor (If driver is to drive)
A notarized affidavit on a stamp paper of Rs.300 that the owner himself is to drive.(If the owner is to drive)
Diver’s Fitness certificate & Eye-test Certificate. (If the driver is to drive the vehicle)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this vehicle hiring tender?
The bid submission deadline is 19th February 2026 at 18:00. Bidders must upload all required documents and bids before this time to be considered.
What documents are mandatory for bid submission?
Mandatory documents include:
- Acknowledgement/Online transaction receipt of tender fee and EMD
- GST Registration Certificate
- PAN Card
- Solvency Certificate
- Declaration on Rs.300/- Stamp Paper
- Certificates for Driver Fitness & Vehicle Insurance
- Experience Certificate (if any)
- Other certificates as specified in tender documents.
What are the technical specifications for the vehicles?
Vehicles must be not older than 10 years from February 2016, suitable for heavy transformer transportation, with valid registration, insurance, and fitness certificates. They should be equipped with safety features and load securing devices, complying with Gujarat transport standards.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), experience (20%), and cost (30%). Minimum technical score must be 70% for qualification. Cost-effectiveness and past performance are key factors.
Who can I contact for assistance during the bidding process?
For support, contact the Executive Engineer at [email protected] or call +91-79-40007517, 40007514, 40007515. Support is available during working hours, and detailed guidance is provided for online bid submission.
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Documents 2
Declaration Form Rs.300.pdf
TENDER_DOCUMENT
TC REPL. OR TC CARTNG DASADA.pdf
TENDER_DOCUMENT