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Open Power and Energy NPROCURE

Government Tender for Hiring of Vehicles: Trucks & Pickups with GPS Installation

Bid Publish Date

11-Jul-2026, 5:30 am

Bid End Date

24-Jul-2026, 11:30 am

Value

₹20,37,500

Location

KACHCHH , GUJARAT
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Progress

Issue11-Jul-2026, 5:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 3

VEHICLE NAVIGATION SYSTEM VEHICLE HIRING SERVICE

This government tender from PGVCL offers an opportunity for experienced vehicle service providers to supply trucks and pickups with GPS tracking for transporting materials within Gujarat's power sector. The project involves a 24-month contract for reliable logistics support, including GPS installation, vehicle maintenance, and timely service delivery. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and adhere to the specified technical and financial requirements. The tender process is fully electronic, ensuring transparency and efficiency. With an estimated value of INR 20,37,500, this tender is ideal for companies specializing in vehicle leasing, fleet management, and logistics solutions for government projects. Participation offers a chance to collaborate with a leading power distribution company, contributing to infrastructure development and operational excellence in Gujarat.

Scope Of Work

The scope of work for this tender includes:

  • Provision of vehicles: Hiring trucks and pickups capable of transporting over 5 metric tonnes.
  • Operational requirements:
    • 24-hour operation
    • 3000 km monthly transportation
    • Installation of GPS trackers for real-time tracking
  • Duration: 24 months from the date of contract award.
  • Vehicle specifications:
    Parameter Specification
    Capacity Above 5 Metric Tonnes
    GPS Tracking Mandatory for all vehicles
    Insurance Valid vehicle insurance required
    Registration RTO registration certificate in PDF
    Fitness Certificate Must be current
  • Documentation:
    • Submission of tender fee and EMD
    • GST registration, PAN, P.F. No., vehicle registration, insurance, driver licenses, taxi passing, fitness certificates
  • Installation & Maintenance:
    • GPS tracker installation within specified time
    • Maintenance of vehicles in good condition throughout the contract period
  • Reporting & Monitoring:
    • Regular updates via GPS tracking system
    • Compliance with all safety and operational standards

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Capacity Above 5 metric tonnes
GPS Tracker Must be installed and operational
Vehicle Type Trucks and pickups suitable for load
Insurance Valid and comprehensive
Registration RTO certificate in PDF
Fitness Current fitness certificate

The process involves:

  1. Submission of tender documents including technical specifications.
  2. Inspection and verification of vehicle documents.
  3. GPS installation and testing.
  4. Final approval and contract signing.

All vehicles should adhere to safety standards and be maintained in excellent condition to ensure uninterrupted service.

Financial Requirements

The estimated contract value is approximately INR 20,37,500. The financial breakdown includes:

Cost Component Amount (INR)
Vehicle hire charges 18,00,000
GPS installation & maintenance 1,50,000
Other expenses 87,500
Total Estimated Cost 20,37,500

Payment terms:

  • Payments will be made monthly based on verified service delivery.
  • Invoices to be submitted along with GPS tracking reports.
  • Payments will be processed within 30 days of invoice receipt.
  • The rate quoted should be exclusive of GST, which will be paid additionally as per applicable laws.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹20,37,500

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

EXECUTIVE ENGINEER DIVISION OFFICE ANJAR

Bid Opening Authority

EXECUTIVE ENGINEER DIVISION OFFICE ANJAR

Address

EXECUTIVE ENGINEER, PGVCL DIVISION OFFICE,NEAR BUS STAND, ANJAR-KUTCH

Contact Details

[email protected]/9879200790

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Documents 1

20-HOV TRUCK AND PICK UP MONTHLY BASIS UNDER ADO.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • Legal & Financial Requirements:
    ✓ Must have valid GST registration and PAN card.
    ✓ Should possess a valid P.F. registration number.
    ✓ Must submit the tender fee and EMD as per instructions.
    ✓ RTO registration certificate for vehicles.
    ✓ Valid vehicle insurance and fitness certificates.
    ✓ Driver licenses for both drivers.
    ✓ Taxi passing certificate.

  • Technical & Operational Capacity:
    ✓ Proven experience in vehicle hiring services for at least 2 years.
    ✓ Fleet of suitable vehicles meeting specifications.
    ✓ Ability to install and maintain GPS trackers.

Qualification Criteria Details
Minimum experience 2 years in vehicle hiring
Financial stability Demonstrable financial records
Vehicle fleet size Minimum number of vehicles as specified
Certification Valid GST, PAN, RTO, insurance, fitness
  • Other Requirements:
    ✓ Submit all documents in PDF format.
    ✓ Comply with all government and local regulations.

Bidding Process

Process Timeline

1. Preliminary Stage

24-07-2026 17:30

2. Commercial Stage

24-07-2026 18:00

Required Forms

Preliminary

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

Commercial

Price Bid

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attached Tender Fee Scanned Copy of Original Demand Draft/ Scanned Copy of Bankers Cheque/ Scanned copy of Original money receipt/ scanned copy of Self-certified “Proforma of RTGS/NEFT Details

Required
2

Kindly Attached EMD Fee Scanned Copy of Original Demand Draft/ Scanned Copy of Bankers Cheque/ Scanned copy of Original money receipt/ scanned copy of Self-certified “Proforma of RTGS/NEFT Details

Required
3

Kindly Attached cancelled cheque

4

Kindly Attached Copy of GST Certificate / Registration Copy.

Required
5

Kindly Attached Copy of PAN Card Details

Required
6

Adhaar No.

7

Kindly Attach copy of P.F No.

Required
8

R.T.O. Registration Certificate / If new vehicle than provide quotation. (must be in PDF form)

Required
9

Kindly Attached Copy of Vehicle Insurance

Required
10

Kindly Attached Copy 0f PUC

11

Tender Scanned Copy with Self Attested Stamp with all Annexure

Required
12

Others-1 (must be in PDF form)

13

Kindly Attached Copy of First Driver Driving Licence

Required
14

Kindly Attached Copy of Second Driver Driving Licence

Required
15

Kindly Attached Copy of taxi passing certificate

16

Kindly Attached Copy of Fitness certificate of vehicle

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to hire trucks and pickups with GPS tracking for transporting store and TMS materials over 24 months, ensuring reliable logistics support for PGVCL's power distribution operations in Gujarat.

What are the key eligibility criteria for bidders?

Bidders must possess valid GST registration, PAN, vehicle registration, insurance, fitness certificates, and driver licenses. They should have at least 2 years of experience in vehicle hiring services and demonstrate financial stability. All documents must be submitted in PDF format as per tender guidelines.

How can I participate in the bidding process?

Interested bidders should download the tender document from the official portal, prepare technical and financial bids, and submit them electronically before the deadline. Attend vendor training sessions if needed. The process involves bid opening, evaluation, and award based on criteria outlined in the tender document.

What are the technical specifications required for vehicles?

Vehicles must be above 5 metric tonnes capacity, equipped with GPS trackers, valid insurance, RTO registration, and fitness certificates. They should be maintained in excellent condition, and GPS installation must be completed within the specified timeframe to ensure real-time monitoring.

What is the estimated value of this tender?

The total estimated contract value is approximately INR 20,37,500, covering vehicle hire charges, GPS installation, and maintenance costs. Payments will be made monthly based on verified service delivery, exclusive of GST, which will be paid additionally.

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