Government Tender for Bi-Annual Housekeeping & Maintenance at Jamnagar Substations
Progress
This government tender offers an exclusive opportunity for experienced civil and electrical agencies to provide Bi-Annual Housekeeping, Grass Cutting, and Maintenance services at key substations in Jamnagar, Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the project aims to ensure cleanliness, safety, and operational efficiency of critical electrical infrastructure over a 24-month contract period. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial capacity, and submit comprehensive documentation through the online portal. The tender process emphasizes transparency, timely submission, and compliance with all technical and financial requirements. Successful bidders will play a vital role in maintaining the safety and functionality of vital electrical assets, supporting Gujarat’s power transmission infrastructure. This is an excellent opportunity for reputed civil and electrical maintenance firms to collaborate with a leading government utility, ensuring high standards of service and safety.
Scope Of Work
The scope of work includes:
- Cleaning and housekeeping of the control room building, switchyard, and adjoining areas.
- Grass cutting and anti-weed treatment within the substation premises.
- Maintenance of colony areas and external surroundings.
- Ensuring safety and operational standards are maintained.
The key deliverables are:
- Regular cleaning schedules as per GETCO standards
- Grass and weed control in designated areas
- Proper disposal of waste and debris
- Maintenance of civil and electrical safety measures
The process involves:
- Initial assessment and site inspection.
- Preparation of detailed work plan and schedule.
- Execution of housekeeping and maintenance activities.
- Periodic review and reporting to GETCO authorities.
| Specification | Details |
|---|---|
| Contract Duration | 24 months |
| Work Location | 220KV Ranavav & 132kV Bhomiyavadar substations |
| Key Tasks | Housekeeping, Grass Cutting, Anti-weed Treatment |
| Safety Standards | Compliant with GETCO safety protocols |
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Work Environment | Live switchyard with safety compliance |
| Equipment | Standard housekeeping and civil maintenance tools |
| Safety Measures | Adherence to GETCO safety protocols |
| Supervisor Qualification | Diploma Electrical/IT Technician/2nd class wireman |
The process involves:
- Conducting site surveys
- Preparing safety and work execution plans
- Using approved materials and tools
- Ensuring compliance with electrical safety standards
- Regular monitoring and reporting
plaintext
- Site inspection
- Work planning
- Execution
- Quality control
- Final inspection
Financial Requirements
The estimated project cost is approximately ₹10,63,568.86. The financial breakdown includes:
| Item | Cost |
|---|---|
| Tender Fee | ₹1,180 |
| Estimated Cost | ₹10,63,568.86 |
| Total Budget | Approximate |
Payment terms are:
- 50% advance upon contract signing
- Remaining 50% in installments based on work progress and approval
- Payments to be made via RTGS/NEFT as per GETCO norms
- All costs must be inclusive of taxes, duties, and other applicable charges.
Bidders must submit financial documents, including bank statements, ITR, and solvency certificates, to support their financial capacity.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
18-08-2026 12:00:00
Document Download End
08-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,63,569
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
SE-TR JAMNAGAR
Bid Opening Authority
CIRCLE OFFICE COMMITTEE
Address
JAMNAGAR CIRCLE OFFICE GETCO
Contact Details
9925211533
Authority Records
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Documents 1
TB-50.pdf
TENDER_DOCUMENT
Categories
12
Bidding Process
Process Timeline
Required Forms
Preliminary
Tender fee JAMNAGAR
User Defined Template-Standard
EMD Jamnagar
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Stage
Bidder quoting for the bid shall have registration with latest validation in E 2 & above class with GETCO/Central/State Government / Railway/Semi. Govt
RequiredAll registered agencies with GETCO for civil and electrical associated works shall be considered as eligible for participating in the tender for the subject work
RequiredExperience - Bidder shall have experience in executing similar type of job/nature of work and shall have experience to work in live switchyard (New agencies must submit to qualify)) - Work order Copy and satisfactory completion certificate with preferably SELF ATTESTED photo copy from GETCO / Central / State Government / Railway / Semi- Government department in last 5 financial years.
RequiredThe bidder shall have valid Electrical Contract License for electrical agency and FOR civil/other agency have provide the electrical supervisor must have minimum qualification of Diploma Electrical/IT Technician/2nd class wireman/ wireman.
RequiredSeal & Signature of contractor must be required on all document of technical bid
RequiredPayment of Tender fee and EMD by RTGS/NEFT/ONLINE ONLY
RequiredThe Bidder should have to submit copy of PAN card, Self Attested Copy
RequiredCopy of GST registration with active status
RequiredLatest Bank Solvency Certificate of a sum of minimum 20 Percent of Bid Value not older than 1 Year
RequiredCopy of partnership deed if any along with Form G or Proprietorship Affidavit
RequiredAttested copy of MSME Registration Certificate (If Applicable)
RequiredAudited Copy of Balance Sheet & Profit & Loss along with ITR for last 03 Years
RequiredDeclaration of Relationship with Employee
RequiredCopy of PF Registration
RequiredSelf Attested Integrity Pact
RequiredOther Documents if Any ( Stop deal, Undertaking Declaration etc)
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Eligibility Criteria
- ✓ Must have valid registration with latest validation in E-2 & above class with GETCO, Central, State Government, Railway, or Semi-Govt.
- ✓ All registered agencies with GETCO for civil and electrical works are eligible.
- ✓ Experience in executing similar projects, especially in live switchyard environments, with valid work order copies and completion certificates from reputed authorities within last 5 financial years.
- ✓ Valid Electrical Contract License for electrical agencies.
- ✓ Civil/other agencies must have qualified electrical supervisors with minimum Diploma Electrical/IT Technician/2nd class wireman.
- ✓ Submission of Tender fee and EMD via RTGS/NEFT/Online.
- ✓ PAN card, GST registration with active status, and latest bank solvency certificate (minimum 20% of bid value, not older than 1 year) are mandatory.
- ✓ Partnership deed or Proprietorship Affidavit if applicable.
- ✓ MSME registration (if applicable), audited financial statements, ITR for last 3 years.
- ✓ Declaration of Employee Relationships, PF registration, Integrity Pact, and other relevant documents.
| Qualification Requirement | Details |
|---|---|
| Registration Validity | Latest validation in E-2 & above class |
| Experience | 5 years in similar electrical civil works |
| License | Valid Electrical Contract License |
| Financial | Bank solvency of 20% of bid value |
| Documentation | PAN, GST, MSME (if applicable), ITR, Partnership/Affidavit |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this government tender?
This tender involves Bi-Annual Housekeeping, Grass Cutting, Anti-weed Treatment, and Maintenance at the 220KV Ranavav and 132kV Bhomiyavadar substations. The work ensures cleanliness, safety, and operational efficiency of critical electrical infrastructure managed by GETCO in Gujarat.
Who is eligible to participate in this tender?
Eligible bidders must have valid registration in E-2 & above class with GETCO or equivalent, experience in similar electrical and civil works, valid electrical licenses, and financial capacity demonstrated through bank solvency certificates. MSME registration and experience in live switchyard environments are preferred.
What are the key dates and deadlines for submission?
The bid submission opens on 18-08-2026 at 12:00 PM and closes on 08-09-2026 at 4:00 PM. Tender documents can be downloaded until 08-09-2026, and bid opening will occur shortly after the deadline. All physical documents must reach the office before the deadline.
What documents are required for technical qualification?
Required documents include registration certificates, experience certificates, electrical licenses, PAN, GST registration, bank solvency certificates, partnership deeds or affidavits, MSME certificates (if applicable), audited financial statements, ITRs, and declarations. All documents must be self-attested or notarized and uploaded online.
How is the bid evaluated and awarded?
Bids are evaluated based on technical competence (50%), financial bid (30%), and eligibility compliance (20%). A minimum technical score of 70% is required. The highest scoring eligible bid will be awarded the contract, ensuring transparency and fairness in the selection process.