Government Tender for Outsourcing Housekeeping Services at Nadiad Power Office
Progress
This government tender offers a unique opportunity for experienced facilities management companies to provide comprehensive housekeeping and garden maintenance services at GETCO's Nadiad Office in Gujarat. With a project value of approximately INR 20.5 lakh and a completion period of 24 months, the tender emphasizes quality, safety, and environmental standards. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and valid certifications. The procurement process involves multiple evaluation stages, ensuring transparency and fairness. Interested companies should review the detailed tender document, prepare all necessary documents, and participate in the online bidding process. This contract is ideal for reputed cleaning and facilities management firms looking to expand their government sector portfolio in Gujarat. The tender is open, with clear deadlines and comprehensive support for bidders, ensuring a smooth and competitive procurement experience.
Scope Of Work
• Provide comprehensive housekeeping services including cleaning, dusting, sweeping, mopping, and waste disposal for office premises, buildings, and garden areas.
• Maintain hygiene standards in all designated areas, including restrooms, corridors, and common spaces.
• Ensure garden and outdoor area maintenance, including watering, pruning, and debris removal.
• Use approved cleaning materials and equipment, adhering to safety and environmental guidelines.
• Coordinate with GETCO officials for daily operational requirements.
• The process involves:
- Submission of bid documents before the deadline.
- Technical evaluation based on eligibility criteria.
- Commercial bid evaluation.
- Final award and contract signing.
| Specification | Details |
|---|---|
| Contract Duration | 24 months |
| Estimated Cost | INR 20,53,596.48 |
| Completion Period | 24 months |
| Location | GETCO Transmission Circle Office, Nadiad |
| Scope | Housekeeping, Garden Maintenance |
| Payment Terms | As per contract agreement |
• Bidders must ensure compliance with all technical and safety standards specified in the tender document.
Technical Specifications
| Parameter | Specification |
|---|---|
| Cleaning Equipment | Approved vacuum cleaners, mops, brooms |
| Cleaning Agents | Eco-friendly, approved disinfectants |
| Garden Tools | Pruners, watering cans, lawn mowers |
| Safety Standards | Compliance with local safety regulations |
| Service Hours | Daily during office hours, with provisions for after-hours cleaning |
| Process | 1. Site inspection |
| 2. Submission of technical proposal | |
| 3. Approval and commencement | |
| 4. Regular monitoring and reporting |
Ensure all equipment and materials meet the specified standards and safety norms. Bidders must demonstrate capacity to deploy trained personnel and maintain quality standards throughout the contract duration.
Financial Requirements
The estimated project cost is INR 20,53,596.48, which includes all labor, materials, equipment, and overheads. Payment will be made in installments based on milestones or monthly invoices, subject to satisfactory performance. The bid must include a firm price quote, valid for 180 days, and detailed cost breakdowns for manpower, materials, and miscellaneous expenses.
| Cost Component | Estimated Amount (INR) |
|---|---|
| Total Estimated Cost | 20,53,596.48 |
| Bid Validity | 180 days |
| Payment Schedule | Monthly/Quarterly as per agreement |
| Security Deposit | As per tender terms |
Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines to qualify for evaluation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,062
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
22-09-2026 20:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹20,53,597
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
A M Dave
Bid Opening Authority
A M Dave
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925210240
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
NTC-4th REINVITED-HOUSE KEEPING-SEP26-189.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
21-10-2026 16:05
21-10-2026 16:10
21-10-2026 16:15
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee payment acknowledgement receipt
RequiredEMD payment acknowledgement receipt
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Stage
Scan copy of Firm Registration document as Approved Contractor in Appropriate Class
RequiredScan copy of Work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement
RequiredScan copy of valid Bank Solvency Certificate
RequiredScan copy of Provident Fund Code Number registration Documents
RequiredScan copy of GST Registration Number registration Documents
RequiredScan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years Yes
RequiredPartnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredScan copy of PAN Number Document Yes 9
RequiredScan copy of Duly filled & signed Annexure 1 to 8 Yes 10
RequiredScan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)
RequiredAny other documents (Relationship with employee undertaking, Declaration of conflict of interest among Bidders/Agents)
RequiredScan copy of Duly Signed / attested Integrity Pact
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration as a contractor in the relevant category.
✓ Proven experience in providing housekeeping and facilities management services for at least 2 years.
✓ Demonstrated financial stability with annual turnover not less than INR 10 lakh in the last three financial years.
✓ Submission of EMD of INR 20,535.96 along with bid.
✓ Submission of all required documents including GST, PAN, Bank Solvency, Income Tax returns, Partnership deed or Proprietorship certificate, and experience certificates.
✓ Must have a valid digital signature certificate for online bid submission.
| Qualification | Minimum Requirement |
|---|---|
| Registration | Valid contractor registration |
| Experience | ≥ 2 years in housekeeping services |
| Financials | Annual turnover ≥ INR 10 lakh |
| Documents | GST, PAN, Bank Solvency, Income Tax Returns |
| Certification | Digital Signature Certificate |
| EMD | INR 20,535.96 |
Note: All documents must be current and duly attested or digitally signed.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves outsourcing comprehensive housekeeping services at GETCO Nadiad Office, including cleaning, waste management, and garden maintenance to ensure a hygienic and well-maintained environment.
Who is eligible to bid for this tender?
Eligible bidders must have valid registration, at least 2 years of experience in similar services, financial stability with an annual turnover of INR 10 lakh or more, and possess all required documents such as GST, PAN, and bank solvency certificates. Digital signatures are mandatory for online submission.
What is the estimated value of this project?
The approximate project cost is INR 20,53,596.48, covering all expenses related to housekeeping and garden services over a 24-month period. The bid must be competitive and compliant with tender guidelines.
How can I participate in the bidding process?
Download the tender document from the official portal, prepare all required documents, and submit your bid electronically before the deadline. Attend any pre-bid meetings if scheduled, and ensure compliance with all technical and financial submission requirements.
What are the key dates I should remember?
Bid submission opens on 22-09-2026 at 20:00 and closes on 07-10-2026 at 16:00. Technical evaluation occurs immediately after, with final award notifications following the evaluation process. Timely submission is critical.