Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
90 Days
Currency Type
Single
This government tender offers qualified contractors and suppliers an opportunity to bid for the supply and installation of a 12 HP VRF/VRV HVAC system at the Madhya Gujarat Vij Company Limited's Tech Department in Vadodara. The project involves installing advanced climate control systems, including ducting work, to enhance energy efficiency and indoor air quality on the second floor of Block-G. The tender emphasizes compliance with technical standards, safety regulations, and timely project completion within 90 days. Bidders must meet strict eligibility criteria, including experience in similar projects, valid certifications, and financial stability. The process is transparent, with detailed evaluation criteria based on technical expertise, past performance, and price competitiveness. The tender is open to experienced electrical and HVAC contractors, with a focus on government and reputed private organizations. The successful bidder will deliver high-quality HVAC solutions aligned with Gujarat's power sector standards, ensuring reliable and efficient climate control for the Vadodara facility.
The selected contractor will be responsible for:
The process involves:
| Key Deliverables | Description |
|---|---|
| HVAC System | Supply and installation of 12 HP VRF/VRV system |
| Ducting | Complete ducting work for air distribution |
| Testing & Commissioning | Final system testing and operational handover |
| Documentation | Operation manuals, warranty, and training materials |
The HVAC system must comply with the following technical parameters:
| Parameter | Specification |
|---|---|
| Capacity | 12 HP VRF/VRV |
| Power Supply | 230V/1-phase, 50Hz |
| Refrigerant | R-410A or equivalent |
| Indoor Units | Suitable for 2nd floor installation |
| Ducting | Galvanized steel or approved material |
| Controls | Remote and centralized control system |
Sequential procedures include:
All equipment must meet BIS standards and manufacturer specifications, with certification documents provided upon request.
The total estimated budget for this project is Rs. 17,46,785. The financial breakdown includes equipment costs, installation charges, and miscellaneous expenses. Payment will be made in stages:
All invoices must be supported by relevant delivery and installation certificates. The bidder must ensure compliance with all financial terms specified in the tender document.
Tender Category
Service
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
Executive Engineer Baroda(O&M)Division
Bid Opening Authority
Executive Engineer Baroda(O&M)Division
Address
THE EXECUTIVE ENGINEER (O&M)- BARODA DIVISION OFFICE, MADHYA GUJARAT VIJ COMPANY LTD., VIDYUT NAGAR,OLD PADRA ROAD, VADODARA 390007
Contact Details
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N/A
MAHESANA, GUJARAT
N/A
CHANDIGARH, CHANDIGARH
Delhi University
EAST, DELHI
Council of Scientific and Industrial Research
PASCHIM BARDHAMAN, WEST BENGAL
N/A
NEW DELHI, DELHI
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✓ Must have a valid electrical license and certification.
✓ Must submit proof of tender fee and EMD of Rs. 20,000.
✓ Must possess GST registration, PAN, and relevant electrical certifications.
✓ Must have an average annual turnover of at least Rs. 10 lakhs over the last 3 financial years (2021-22, 2022-23, 2023-24), supported by audited financial statements.
✓ Experience of successfully completing at least 3 similar HVAC projects costing Rs. 12 lakhs or more in the last 7 years.
✓ Self-certified copies of work orders and completion certificates must be submitted.
| Qualification Requirement | Details |
|---|---|
| Minimum Turnover | Rs. 10 lakhs annually |
| Experience | 3 similar projects costing Rs. 12 lakhs or more |
| Certifications | Electrical license, GST, PAN |
| Financial Documents | Audited financial statements for FY 2021-22 to FY 2023-24 |
| Other | No conflicts of interest, no blacklisting or banned status |
14-11-2025 11:00
14-11-2025 12:00
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Proof of Submission of Tender Fee
Proof of Submission of EMD
Bidder should submit duly self-certified copy of the Registration certificate of GST, PAN and valid Electrical license or OEM certificate
. Bidder has to submit duly self-certified copy of PF documents (If any, as per Govt. Gazettes)
The bidder shall have minimum average annual turnover of Rs. 10.0 lakhs during last 3 financial years i.e. for FY 2021-22, FY 2022-23 and FY 2023-24. Audited stand-alone financial statements of the company/annual reports for preceding three financial years i.e. FY 2021-22, FY 2022-23 and FY 2023-24. The financial statements must distinctly describe the revenue heads. Additionally, the documents for turnover criteria shall be Audited/CA Certified financial statements. Bidder can submit provisional certificate for FY 2023-24. The details along with documents are required to be submitted in the format as per Annexure-D, attached with tender
The bidder should have an experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be 1. Three (3) similar completed works costing not less than the amount equal to Rs 12.0 Lakhs. OR 2. Two (2) similar completed works costing not less than the amount equal to Rs 15.0 Lakhs. OR 3. One (1) similar completed work costing not less than the amount equal to Rs 24.00 Lakhs. In any reputed PSU/Govt./Private Organization (The photocopy of such work order duly self-certified should be submitted). The details along with documents are required to be submitted in the format as per Annexure-E, attached with tender
CONFLICT OF INTEREST AMONG BIDDERS/ AGENTS (ANNEXURE A)
RELATIONSHIP WITH EMPLOYEE (ANNEXURE B)
UNDERTAKING IN REGARD TO Stop Deal / Banned for Business dealing / /Black List. (Annexure C)
GTP
Provide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
The bid submission deadline is October 9, 2025, at 6:00 PM. Bidders must ensure all documents and bids are uploaded before this time, as late submissions will not be accepted.
Eligibility criteria include:
The HVAC system must have:
Bids are evaluated based on:
For queries, contact:
Office: Executive Engineer, Baroda (O&M) Division, Madhya Gujarat Vij Company Limited
Email: [email protected]
Phone: +91-79-40007517
Ensure all communications are through official channels, and refer to the tender notice number HO/DE(EM)/2 nd Floor MGVCL Tech Dept/HVAC work/2063 for reference.
Project Implementation Unit
📍 GANDHINAGAR, GUJARAT
Uttar Gujarat Vij Company Limited
📍 MEHSANA, GUJARAT
Directorate General Defence Estates
📍 NEW DELHI, DELHI
EIC-CIVIL
📍 CUTTACK, ODISHA
WEST BENGAL STATE ELECTRICITY DISTRIBUTION CO. LTD
📍 24 PARAGANAS NORTH, WEST BENGAL
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