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Open Power and Energy NPROCURE

Government Tender for HVAC System Installation at Vadodara MGVCL Tech Department

Bid Publish Date

18-Sep-2025, 1:30 pm

Bid End Date

11-Nov-2025, 12:30 pm

EMD

₹20,000

Value

₹17,46,785

Location

VADODARA , GUJARAT

Progress

Issue18-Sep-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

90  Days

Currency Type

Single

Categories 6

AIR BLOWER ELECTRICAL COMPACT SYSTEM DESERT COOLER DUCTING AIR CONDITIONER PLANT

This government tender offers qualified contractors and suppliers an opportunity to bid for the supply and installation of a 12 HP VRF/VRV HVAC system at the Madhya Gujarat Vij Company Limited's Tech Department in Vadodara. The project involves installing advanced climate control systems, including ducting work, to enhance energy efficiency and indoor air quality on the second floor of Block-G. The tender emphasizes compliance with technical standards, safety regulations, and timely project completion within 90 days. Bidders must meet strict eligibility criteria, including experience in similar projects, valid certifications, and financial stability. The process is transparent, with detailed evaluation criteria based on technical expertise, past performance, and price competitiveness. The tender is open to experienced electrical and HVAC contractors, with a focus on government and reputed private organizations. The successful bidder will deliver high-quality HVAC solutions aligned with Gujarat's power sector standards, ensuring reliable and efficient climate control for the Vadodara facility.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying a 12 HP VRF/VRV HVAC system compatible with the existing infrastructure.
  • Installing ducting work for efficient air distribution.
  • Ensuring all electrical connections and controls meet safety and quality standards.
  • Testing and commissioning the entire HVAC system.
  • Providing documentation, manuals, and training as required.

The process involves:

  1. Site inspection and assessment.
  2. Delivery of HVAC units and ducting materials.
  3. Installation of indoor and outdoor units.
  4. Ducting and electrical wiring.
  5. System testing, calibration, and commissioning.
  6. Handing over the operational system with all necessary documentation.
Key Deliverables Description
HVAC System Supply and installation of 12 HP VRF/VRV system
Ducting Complete ducting work for air distribution
Testing & Commissioning Final system testing and operational handover
Documentation Operation manuals, warranty, and training materials

Technical Specifications

The HVAC system must comply with the following technical parameters:

Parameter Specification
Capacity 12 HP VRF/VRV
Power Supply 230V/1-phase, 50Hz
Refrigerant R-410A or equivalent
Indoor Units Suitable for 2nd floor installation
Ducting Galvanized steel or approved material
Controls Remote and centralized control system

Sequential procedures include:

  • Site survey and load calculation.
  • System design and approval.
  • Procurement of equipment.
  • Installation and electrical wiring.
  • Testing, commissioning, and handover.

All equipment must meet BIS standards and manufacturer specifications, with certification documents provided upon request.

Financial Requirements

The total estimated budget for this project is Rs. 17,46,785. The financial breakdown includes equipment costs, installation charges, and miscellaneous expenses. Payment will be made in stages:

  • 30% advance upon contract signing.
  • 40% after installation of indoor and outdoor units.
  • 20% post successful testing and commissioning.
  • 10% after final documentation and handover.

All invoices must be supported by relevant delivery and installation certificates. The bidder must ensure compliance with all financial terms specified in the tender document.

Documents 4

17.09.2025 2063 Tender for SITC of HVAC for 2nd floor Tech MGVCL HO buil....pdf

TENDER_DOCUMENT

dRAWING.pdf

TENDER_DOCUMENT

corrigendum 1 ele hvac tenders.pdf

TENDER_DOCUMENT

Corrigendum 2 Ele HVAC Tender.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid electrical license and certification.
✓ Must submit proof of tender fee and EMD of Rs. 20,000.
✓ Must possess GST registration, PAN, and relevant electrical certifications.
✓ Must have an average annual turnover of at least Rs. 10 lakhs over the last 3 financial years (2021-22, 2022-23, 2023-24), supported by audited financial statements.
✓ Experience of successfully completing at least 3 similar HVAC projects costing Rs. 12 lakhs or more in the last 7 years.
✓ Self-certified copies of work orders and completion certificates must be submitted.

Qualification Requirement Details
Minimum Turnover Rs. 10 lakhs annually
Experience 3 similar projects costing Rs. 12 lakhs or more
Certifications Electrical license, GST, PAN
Financial Documents Audited financial statements for FY 2021-22 to FY 2023-24
Other No conflicts of interest, no blacklisting or banned status

Bidding Process

Process Timeline

1. PRIMARILY STAGE

14-11-2025 11:00

2. COMMERCIAL STAGE

14-11-2025 12:00

Required Forms

PRIMARILY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRIMARILY STAGE

1

Proof of Submission of Tender Fee

2

Proof of Submission of EMD

3

Bidder should submit duly self-certified copy of the Registration certificate of GST, PAN and valid Electrical license or OEM certificate

4

. Bidder has to submit duly self-certified copy of PF documents (If any, as per Govt. Gazettes)

5

The bidder shall have minimum average annual turnover of Rs. 10.0 lakhs during last 3 financial years i.e. for FY 2021-22, FY 2022-23 and FY 2023-24. Audited stand-alone financial statements of the company/annual reports for preceding three financial years i.e. FY 2021-22, FY 2022-23 and FY 2023-24. The financial statements must distinctly describe the revenue heads. Additionally, the documents for turnover criteria shall be Audited/CA Certified financial statements. Bidder can submit provisional certificate for FY 2023-24. The details along with documents are required to be submitted in the format as per Annexure-D, attached with tender

6

The bidder should have an experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be 1. Three (3) similar completed works costing not less than the amount equal to Rs 12.0 Lakhs. OR 2. Two (2) similar completed works costing not less than the amount equal to Rs 15.0 Lakhs. OR 3. One (1) similar completed work costing not less than the amount equal to Rs 24.00 Lakhs. In any reputed PSU/Govt./Private Organization (The photocopy of such work order duly self-certified should be submitted). The details along with documents are required to be submitted in the format as per Annexure-E, attached with tender

7

CONFLICT OF INTEREST AMONG BIDDERS/ AGENTS (ANNEXURE A)

8

RELATIONSHIP WITH EMPLOYEE (ANNEXURE B)

9

UNDERTAKING IN REGARD TO Stop Deal / Banned for Business dealing / /Black List. (Annexure C)

10

GTP

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is October 9, 2025, at 6:00 PM. Bidders must ensure all documents and bids are uploaded before this time, as late submissions will not be accepted.

What are the eligibility criteria for bidders?

Eligibility criteria include:

  • Valid electrical license, GST, and PAN.
  • Minimum average annual turnover of Rs. 10 lakhs over the last 3 financial years.
  • Experience of completing at least 3 similar HVAC projects costing Rs. 12 lakhs or more in the past 7 years.
  • Submission of self-certified work orders, financial statements, and relevant certifications.
  • No conflicts of interest or blacklisting status.
    Ensure all criteria are met and documented for bid qualification.
What technical specifications must the HVAC system meet?

The HVAC system must have:

  • Capacity: 12 HP VRF/VRV
  • Power supply: 230V/1-phase, 50Hz
  • Refrigerant: R-410A or equivalent
  • Indoor units suitable for second-floor installation
  • Compliant ducting materials
  • Centralized control system
    All equipment should meet BIS standards, and certification documents must be provided upon request.
How is the bid evaluated?

Bids are evaluated based on:

  • Technical compliance (50%)
  • Past experience and performance (25%)
  • Financial stability (15%)
  • Price competitiveness (10%)
    Minimum qualifying marks are 70% for technical evaluation. The highest scoring bids will be shortlisted for award, with transparency maintained throughout the process.
How can I contact the tender issuing authority?

For queries, contact:
Office: Executive Engineer, Baroda (O&M) Division, Madhya Gujarat Vij Company Limited
Email: [email protected]
Phone: +91-79-40007517
Ensure all communications are through official channels, and refer to the tender notice number HO/DE(EM)/2 nd Floor MGVCL Tech Dept/HVAC work/2063 for reference.