Government Tender for Supply, Installation, Testing & Commissioning of Ice Cream Cold Room in Kutch
Progress
This government tender offers a unique opportunity for qualified contractors and suppliers to participate in the supply, installation, testing, and commissioning of an ice cream cold room at Sarhad Dairy Plant in Kutch district, Gujarat. The project aims to modernize dairy processing facilities, enhance cold chain logistics, and support local dairy farmers. The tender is open to experienced firms with proven capabilities in refrigeration and cold storage solutions, offering a turnkey project completion within 90 days. Bidders must adhere to specified technical standards, submit competitive bids, and comply with all eligibility criteria outlined in the tender documents. The process involves online submission, evaluation based on technical and financial criteria, and award to the most responsive bidder. This initiative aligns with Gujarat’s broader goals of dairy sector development and infrastructure enhancement, providing an excellent platform for companies seeking government contracts in the dairy and cold storage industry.
Scope Of Work
The scope of work includes:
- Supply of all necessary equipment and components for the ice cream cold room, including refrigeration units, insulation panels, and control systems.
- Complete installation of the cold room at the specified location, adhering to technical standards and safety regulations.
- Testing of all installed systems to ensure optimal performance.
- Commissioning of the cold room, including calibration and operational verification.
- Providing training and documentation to the end-user for proper operation and maintenance.
Key deliverables:
- Fully functional ice cream cold room as per specifications.
- Detailed project timeline with milestones.
- Compliance with all safety and quality standards.
The process involves:
- Submission of technical and financial bids.
- Evaluation of bids based on predefined criteria.
- Contract award to the successful bidder.
- Execution of supply and installation within 90 days.
- Final inspection and handover.
Specifications comparison:
| Parameter | Specification |
|---|---|
| Capacity | To be specified in tender documents |
| Temperature Range | -20°C to -25°C |
| Insulation Material | High-density polyurethane panels |
| Power Supply | 230V/50Hz |
Bidders must ensure their proposals meet or exceed these technical parameters.
Technical Specifications
The technical specifications for the ice cream cold room are as follows:
| Parameter | Specification |
|---|---|
| Capacity | To be detailed in tender documents |
| Temperature Range | -20°C to -25°C |
| Insulation Material | Rigid polyurethane foam panels |
| Refrigeration System | Compressors, condensers, evaporators suitable for cold room |
| Power Supply | 230V/50Hz, single-phase |
| Control Panel | Digital temperature control with alarm system |
| Construction | Modular panels with seamless joints |
Sequential procedure for technical compliance:
- Review detailed specifications in tender documents.
- Submit technical bid demonstrating compliance.
- Provide technical datasheets and certifications.
- Attend pre-bid meetings if scheduled.
- Demonstrate technical capacity during evaluation.
Financial Requirements
The estimated project cost ranges from INR 15 lakhs to INR 20 lakhs. The financial proposal must include:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Equipment | 60% |
| Installation | 25% |
| Testing & Commissioning | 10% |
| Miscellaneous | 5% |
Payment terms:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- Remaining 20% after successful testing and handover.
Bidders must submit a detailed financial proposal along with their bid, including breakdowns and applicable taxes. The bid validity period is 90 days from the submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹5,000
Contract Form
Turn-key
Completion Period
90 Days
Currency Type
Single
Bid Submission Start
23-09-2026 18:00:00
Document Download End
07-10-2026 18:00:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Supply,erection and Commissioning
Authority & Contact
Officer Inviting Bids
Nirav Gusai(GM), Sarhad Dairy, Kutch, DCMPU Ltd, Chandrani
Bid Opening Authority
Nirav Gusai(GM), Sarhad Dairy, Kutch, DCMPU Ltd, Chandrani
Address
KUTCH DISTRICT CO-OP. MILK PRODUCERS UNION LTD. R.S .No 488, Sarhad Dairy Plant, Sarhad Gate, Anjar-Chandrani Road, At-Chandrani, Tal-Anjar Kutch 370115, PHONE: 96876 55943
Contact Details
9687655970
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Documents 2
Tender Document.pdf
TENDER_DOCUMENT
Drawing.png
MAIN
Categories
10
Bidding Process
Process Timeline
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid GST registration and relevant licenses.
✓ Proven experience in supplying and installing refrigeration or cold storage facilities.
✓ Financial stability with annual turnover of at least INR 50 lakhs in the last three years.
✓ Must possess ISO 9001 certification or equivalent.
✓ Ability to complete the project within the stipulated 90 days.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Experience | At least 3 completed projects in cold storage or refrigeration |
| Financial Turnover | INR 50 Lakhs annually in last 3 years |
| Certifications | ISO 9001 or equivalent |
| Technical Capability | Proven technical expertise in refrigeration systems |
Important: Bidders must submit valid certificates and proof of experience along with their bid submissions.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 30th September 2026 at 18:00 hours. Bidders must upload all required documents and proposals before this time, as late submissions will not be accepted.
What are the eligibility criteria for bidders?
Bidders must have valid GST registration, experience in cold storage projects, a minimum annual turnover of INR 50 lakhs in the last three years, and ISO 9001 certification. Proof of experience and financial stability must be submitted with the bid.
What technical specifications are required for the cold room?
The cold room must operate within a temperature range of -20°C to -25°C, constructed with high-density polyurethane insulation panels, and equipped with a suitable refrigeration system, digital control panel, and modular design for easy maintenance.
How will the evaluation of bids be conducted?
Bids will be scored based on technical compliance (40%), price competitiveness (30%), delivery timeline (20%), and certifications (10%). A minimum technical score of 70% is required for qualification.
How can I contact the tender issuing authority?
You can contact Nirav Gusai, GM of Sarhad Dairy, at 96876 55943 or via email at [email protected] for queries or assistance related to the tender process.