Government Tender for Supply, Installation & Maintenance of ICT Equipment in Gujarat High Court
Progress
Tender Type
Open
Sector
Information Technology and Communication
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
29
This government tender offers a significant opportunity for experienced ICT hardware suppliers to partner with the Gujarat High Court in Ahmedabad. The project involves the supply, installation, testing, and maintenance of a diverse range of ICT equipment, including printers, scanners, display systems, servers, tablets, cameras, and UPS units. The initiative aims to modernize the court's technological infrastructure, ensuring efficient, secure, and reliable operations. Bidders must meet strict eligibility criteria, including technical expertise, OEM certifications, and financial stability, to qualify for this high-value project. The tender process is transparent, with clear timelines for submission, evaluation, and award. This is an excellent opportunity for vendors specializing in government ICT projects to demonstrate their capabilities and contribute to the digital transformation of judicial services in Gujarat.
Scope Of Work
The selected vendor will be responsible for the complete lifecycle of the ICT equipment, including:
- Supply of specified hardware components as detailed in the tender document.
- Installation and configuration of all equipment at the Gujarat High Court premises.
- Testing and commissioning to ensure all equipment functions as per specifications.
- Maintenance and support for the entire equipment lifecycle, including troubleshooting and repairs.
The scope includes the following key deliverables:
- Duplex Laserjet Printers
- Colour and MFD Printers
- Multifunctional Photocopier Machines
- Scanners (40 PPM & Hi-Speed)
- Document Visualizers
- Display Systems (55" & 65")
- Projectors with Screens
- Extra Monitors with HDMI Splitters
- All-in-one Computer Systems
- USB Hard Disks
- KIOSK Units
- Online UPS (3 KVA, 2 KVA, 1 KVA, 500 VA)
- Rack and Tower Servers
- Tablets
- USB PTZ and Streaming Cameras
- Microphones, Speakers, Surround Sound Systems
- Assistive Listening Systems
- Keyboards and Mice
The process involves:
- Tender submission as per specifications.
- Technical evaluation based on compliance and experience.
- Financial bidding for selected vendors.
- Contract award and project execution within stipulated timelines.
All equipment must meet the technical specifications outlined in the tender document, with OEM authorization certificates and compliance data sheets provided.
Technical Specifications
All equipment must conform to the specifications detailed in the tender document. For example:
| Equipment | Technical Parameters |
|---|---|
| Duplex Laserjet Printer | Print speed ≥ 30 PPM, Duplex printing, Network connectivity |
| Display System | 55"/65" LED, Full HD resolution, HDMI input |
| UPS | 3 KVA online UPS, 99% efficiency, Battery backup ≥ 30 minutes |
| Server | Rack-mountable, Intel Xeon processors, 64 GB RAM |
| Camera | USB PTZ, 1080p resolution, Pan-Tilt-Zoom capabilities |
Procedures include:
- Compliance verification of technical data sheets.
- OEM certification validation.
- Installation and testing to ensure operational standards.
All products must be OEM authorized, with specifications matching or exceeding the minimum requirements specified in the tender.
Financial Requirements
The project budget is not explicitly specified but will be evaluated based on the submitted financial bids. The financial proposal should include detailed cost breakdowns for each part:
| Part | Cost (INR) |
|---|---|
| Duplex Laserjet Printers | [Enter amount] |
| Colour & MFD Printers | [Enter amount] |
| Scanners | [Enter amount] |
| Display Systems | [Enter amount] |
| Projectors | [Enter amount] |
| UPS Units | [Enter amount] |
| Servers | [Enter amount] |
| Tablets | [Enter amount] |
| Cameras | [Enter amount] |
| Microphones & Speakers | [Enter amount] |
Payment terms:
- Advance payment: 10% upon contract signing.
- Milestone payments: 50% after delivery and installation.
- Final payment: 40% after successful testing and acceptance.
Bidders must ensure their financial bids are competitive and aligned with the scope of work. All costs should be inclusive of taxes and applicable charges.
Documents 1
Final eProcurement - Tender-RFP-02-2025_signed.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- Firm/Company Registration: Must be registered in India under relevant rules/regulations.
- Local Presence: At least one office in Ahmedabad or Gandhinagar.
- Experience: Minimum three years of active involvement in supplying ICT hardware, supported by purchase/work orders.
- OEM Authorization: Valid OEM authorization certificate specific to this RFP.
- Financial Capacity: Total turnover of at least Rs. 30 Crore over the last three financial years.
- Documentation: Submission of all required documents including:
Document Details Form ID Form Name EMD Details as per tender Purchase Orders For last three years OEM Certificates Specific to this RFP Turnover Certificates Proforma P1 Technical Compliance Signed and data sheets Genuinity of Product Compliance letter - Sealed Tender: Must submit duly signed and sealed tender documents.
| Qualification Criteria | Minimum Requirements |
|---|---|
| Registration | Indian firm with valid registration |
| Experience | 3+ years in ICT hardware supply |
| Turnover | Rs. 30 Crore over 3 years |
| Technical Compliance | Signed data sheets and OEM certificates |
| Office Presence | In Ahmedabad or Gandhinagar |
Bidders must meet all eligibility conditions to qualify for evaluation.
Bidding Process
Process Timeline
07-01-2026 10:00
08-01-2026 10:00
Required Forms
Technical
EMD Details
User Defined Template-Standard
Financial
Financial Bid - Part 1 : Duplex Laserjet Printers
User Defined Template-Secured
Financial Bid - Part-2: Colour Printers
User Defined Template-Secured
Financial Bid - Part-3: MFD Printers
User Defined Template-Secured
Financial Bid - Part-4: Multifunctional Photocopier Machines
User Defined Template-Secured
Financial Bid - Part-5: 40 PPM Scanners
User Defined Template-Secured
Financial Bid - Part-6: Hi-Speed Scanners
User Defined Template-Secured
Financial Bid - Part-7: Document Visualizers
User Defined Template-Secured
Financial Bid - Part-8: 55” Display Systems
User Defined Template-Secured
Financial Bid - Part-9: 65” Display Systems
User Defined Template-Secured
Financial Bid - Part-10: 43” Display Systems
User Defined Template-Secured
Financial Bid - Part-11: Projector with Screen
User Defined Template-Secured
Financial Bid - Part-12: Extra Monitor with HDMI Splitter
User Defined Template-Secured
Financial Bid - Part-13: All-in-one Computer Systems
User Defined Template-Secured
Financial Bid - Part-14: 2 TB USB Hard Disk
User Defined Template-Secured
Financial Bid - Part-15: KIOSK
User Defined Template-Secured
Financial Bid - Part-16: 3 KVA Online UPS
User Defined Template-Secured
Financial Bid - Part-17: 2 KVA Online UPS
User Defined Template-Secured
Financial Bid - Part-18: 1 KVA Online UPS
User Defined Template-Secured
Financial Bid - Part-19: 500 VA UPS
User Defined Template-Secured
Financial Bid - Part-20: Rack Server
User Defined Template-Secured
Financial Bid - Part-21: Tower / Pedestal Server
User Defined Template-Secured
Financial Bid - Part-22: Tablet
User Defined Template-Secured
Financial Bid - Part-23: USB Based PTZ Camera
User Defined Template-Secured
Financial Bid - Part-24: PTZ Streaming Camera
User Defined Template-Secured
Financial Bid - Part-25: USB based Microphones-cum-Speaker with Built-in-echo canceller
User Defined Template-Secured
Financial Bid - Part-26: Speaker and Mic
User Defined Template-Secured
Financial Bid - Part-27: Surround Sound System
User Defined Template-Secured
Financial Bid - Part-28: Assistive Listening System
User Defined Template-Secured
Financial Bid - Part-29: Keyboard and Mouse
User Defined Template-Secured
Required Documents
Stage - Technical and Eligibility Evaluation
Scan copy of documents with regards to Bidder shall be a firm/company registered in India under the relevant rules/regulations.
RequiredScan copy of documents with regards to One office in Ahmedabad / Gandhinagar.
RequiredScan copy of documents with regards to Active involvement in supply of ICT Hardware for at least three continuous years prior to the publication of this RFP. Purchase Order / work orders of the last three years to be submitted.
RequiredOEM authorisation certificate specifically for this RFP. (Part-1 to 29)
RequiredScan copy of documents with regards to Turnover- Total sum of turnover of Rs. 30 Crore (min. total for all three years taken together)
RequiredProforma P1 : Bidders Turnover and Net Worth of 3 FY
RequiredProforma P2 : EMD with (Part-1 to 29)
RequiredProforma P4 : Make and Model of the offered product (Part-1 to 29)
RequiredScan copy of documents with regards to Technical compliance duly signed by the Vendor / OEM (Part-1 to 29)
RequiredScan copy of documents with regards to OEM published specifications data sheet with make and model (Part-1 to 29)
RequiredAnnexure A1 with regard to EMD, Office in Ahmedabad / Gandhinagar and contact details of Authorized Person
RequiredProforma P6 - Compliance Letter for Authenticity of Information Provided and Genuinity of the Product Offered
RequiredDuly sealed and signed Tender Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government ICT tender at Gujarat High Court?
This tender encompasses the supply, installation, testing, commissioning, and maintenance of a comprehensive range of ICT equipment including printers, scanners, display systems, projectors, servers, tablets, cameras, microphones, speakers, UPS units, and peripherals. The goal is to modernize the court's technological infrastructure, ensuring efficient and secure operations. Bidders must meet technical specifications, provide OEM certificates, and demonstrate experience in similar government projects.
Who is eligible to bid for this government ICT equipment tender?
Eligible bidders must be registered Indian firms with valid registration under relevant rules, have at least three years of active involvement in supplying ICT hardware, and possess an office in Ahmedabad or Gandhinagar. They should also demonstrate a minimum total turnover of Rs. 30 Crore over the last three financial years, provide OEM authorization certificates, and submit all required technical and financial documents as specified in the tender.
What are the key technical specifications required for the equipment?
All equipment must meet or exceed the specifications outlined in the tender document. For example, duplex laser printers should have a print speed of at least 30 PPM, display systems should be 55" or 65" LED with HDMI input, UPS units should be 3 KVA online with a minimum 30-minute backup, and servers should be rack-mountable with high processing capacity. OEM certification and compliance data sheets are mandatory for validation.
What is the bidding process and timeline for this tender?
Bidders can start submitting their bids from 17-12-2025. The deadline for bid submission is 06-01-2026 at 17:00. Technical evaluations will be conducted on 07-01-2026 at 10:00, followed by the opening of financial bids on 08-01-2026 at 10:00. All submissions must adhere to the specified timelines, and late or incomplete bids will be rejected.
How will the evaluation of bids be conducted?
Bid evaluation will be based on technical compliance (60%), experience and past performance (20%), and financial bid (20%). A minimum technical score of 45 points is required. The lowest financial bid among qualified bidders will be considered for award. The process emphasizes technical conformity, OEM certification, experience, and cost competitiveness to ensure transparency and fairness.
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Documents 1
Final eProcurement - Tender-RFP-02-2025_signed.pdf
TENDER_DOCUMENT