Government Tender for Installation of Xerox Machine at Surat Corporate Office
Progress
This government tender offers an opportunity for qualified contractors to install Xerox machines at the Dakshin Gujarat Vij Company Ltd. (DGVCL) Corporate Office in Surat. The project aims to enhance office automation and document management efficiency through the installation of multi-function Xerox printers. The tender process is open to experienced vendors with relevant technical expertise and financial stability. Bidders must adhere to specified eligibility criteria, submit comprehensive technical and financial proposals, and participate in a transparent evaluation process. The project is scheduled with clear deadlines, detailed documentation, and a focus on quality and compliance. This tender is ideal for companies specializing in office automation, electrical installations, and related services seeking government contracts in the power sector with a budget of approximately 12.5 lakh INR. Participation offers a chance to collaborate with a leading power utility in Gujarat, ensuring a smooth procurement process and timely project completion.
Scope Of Work
The scope of work includes:
- Installation of Xerox machines at the Surat corporate office.
- Ensuring proper electrical and network connectivity.
- Testing and commissioning of Xerox equipment.
- Providing necessary accessories and consumables.
Key deliverables:
- Fully operational Xerox machines.
- Properly installed electrical and data connections.
- Documentation of installation process.
Process steps:
- Review tender documents and specifications.
- Submit bid along with required documents.
- Attend pre-bid meeting if scheduled.
- Complete installation as per approved plan.
- Conduct testing and handover.
- Submit completion report.
| Specification | Details |
|---|---|
| Machine Type | Xerox Multi-function Printer |
| Power Supply | 220V AC, 50Hz |
| Connectivity | Ethernet and Wi-Fi |
| Installation Area | Corporate Office, Surat |
| Warranty Period | As specified in tender |
Bidders must ensure compliance with all technical and safety standards as specified in the tender documents.
Technical Specifications
The technical specifications for the Xerox machines include:
| Parameter | Specification |
|---|---|
| Model | Multi-function Laser Printer |
| Printing Speed | Minimum 30 pages per minute |
| Resolution | 1200 dpi |
| Connectivity | Ethernet, Wi-Fi |
| Power Consumption | Max 500W |
| Warranty | Minimum 1 year |
Process for technical compliance:
- Submit all tender documents including technical specifications.
- Ensure equipment meets the technical parameters listed.
- Conduct onsite inspection if required.
- Confirm installation and operational testing.
All technical details must align with the standards specified in the tender documents.
Financial Requirements
The estimated budget for this project is approximately 12,46,847 INR. The financial breakdown includes:
| Item | Cost (INR) |
|---|---|
| Xerox Machines | 10,00,000 |
| Installation & Setup | 1,50,000 |
| Miscellaneous Expenses | 96,847 |
Payment terms:
- 30% advance upon contract signing.
- 40% after installation completion.
- 30% post successful testing and handover.
Bidders must submit a detailed financial proposal aligned with the above estimates and adhere to the payment schedule as specified.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
30-09-2026 15:00:00
Document Download End
21-10-2026 15:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹12,46,847
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Addl. Chief Engineer (Proc), DGVCL, Corporate Office
Bid Opening Authority
Addl. Chief Engineer (Proc), DGVCL, Corporate Office
Address
Regd. & Corporate Office: “Urja Sadan”, Nana Varachha Road, Kapodara Char Rasta, SURAT- 395 006
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Tender Notice Xerox machine_313.pdf
TENDER_DOCUMENT
Technical Bid Xerox Machine_313.pdf
TENDER_DOCUMENT
Price Bid Xerox Machine_313.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
21-10-2026 15:30
21-10-2026 16:00
21-10-2026 16:30
Required Forms
Preliminary
Tender Fee RTGS/NEFT/Online Form R2
User Defined Template-Standard
EMD RTGS/NEFT_Online Form R2
User Defined Template-Standard
Technical
Tech Stage (Civil)
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Attache Scan copy of Original Receipt of Payment of Tender Fee & EMD amount
RequiredAttache Cancel Check/Bank Details for EMD refund
RequiredAttaché GST Registration Certificate
RequiredStage - Technical Stage
All Tender Documents as per tender required to be attached
Required
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid GST registration.
- ✓ Must submit original receipt of tender fee and EMD payment.
- ✓ Must provide canceled cheque or bank details for EMD refund.
- ✓ Should have relevant experience in installing office automation equipment.
- ✓ Must attach all required documents for preliminary and technical stages.
| Financial Qualification | Details |
|---|---|
| Minimum Annual Turnover | 50 Lakhs INR |
| Past Projects | At least 2 similar projects completed in last 3 years |
| Certification | Valid GST registration certificate |
Note: Non-compliance with eligibility criteria will disqualify the bid.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 21st October 2026 at 15:00 hours. Bidders must upload all required documents and complete the submission process before this time to be considered.
What documents are required for the preliminary stage?
Bidders must submit:
- Original receipt of tender fee and EMD payment
- Cancel check or bank details for EMD refund
- GST registration certificate
All documents must be scanned and uploaded as per the tender guidelines.
How will the evaluation process be conducted?
Evaluation involves three stages:
- Preliminary screening based on submitted documents.
- Technical evaluation based on equipment compliance and experience.
- Commercial evaluation considering bid prices.
Minimum qualifying marks are 70% in technical assessment.
Can I participate in the training sessions?
Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions cover bid procedures, digital certificates, and technical requirements, helping bidders prepare effectively.
Who can I contact for clarifications?
For any queries, contact:
- Name: Addl. Chief Engineer (Proc)
- Email: [email protected]
- Address: Surat, Gujarat
Support is available during office hours to assist with bid-related questions.