Open Urban Development NPROCURE

Government Tender for 2-Year IT Hardware Supply & Network Cabling Works in Bhavnagar

Bid Publish Date

18-Dec-2025, 11:00 am

Bid End Date

02-Jan-2026, 6:00 pm

Location

BHAVNAGAR , GUJARAT

Progress

Issue18-Dec-2025, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,500

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 11

FUME HOODS ELECTRONIC COMPONENTS TELEPHONE EXCHANGE ARNO STARTING CONTACTOR BARE CABLE CABLING POWER WATER LEVEL RECORDER APFC PANEL WIRE WIRELESS NETWORK

This government tender offers a significant opportunity for vendors specializing in IT hardware, peripherals, and network infrastructure to secure a two-year contract with Bhavnagar Municipal Corporation. The project involves the supply, installation, testing, and commissioning of essential IT equipment and network cabling to upgrade the city's urban infrastructure. Bidders must meet strict eligibility criteria, including relevant experience, technical certifications, and financial stability. The procurement process is conducted online via the official e-Procurement portal, with clear deadlines for bid submission, technical evaluation, and contract award. This tender is ideal for companies seeking to expand their presence in Gujarat's public sector, particularly those with expertise in electronic components, network solutions, and IT deployment. The contract promises long-term collaboration with municipal authorities, contributing to urban development and digital transformation initiatives.

Scope Of Work

The selected vendor will be responsible for the following tasks:

  • Supply of IT hardware, peripherals, and consumables as per specifications.
  • Installation and configuration of IT equipment and peripherals.
  • Testing and commissioning of all supplied hardware and network cabling.
  • Providing ongoing maintenance and support during the contract period.

The process includes:

  1. Submission of technical and financial proposals.
  2. Evaluation and shortlisting based on technical compliance.
  3. Negotiation and award of contract.
Item Category Specifications
IT Hardware Desktops, Laptops, Servers
Peripherals Printers, Scanners, Monitors
Consumables Ink cartridges, Cables
Network Cabling CAT6 cables, Connectors

The vendor must ensure compliance with all technical standards and safety regulations, providing quality assurance certificates and documentation for all delivered items.

Technical Specifications

The technical specifications include:

  • Desktops and laptops with minimum Intel i5 processors, 8GB RAM, 256GB SSD.
  • Network cables of Category 6 with a minimum length of 100 meters per installation.
  • Printers capable of printing, scanning, and copying with network connectivity.
  • All equipment must comply with BIS standards.
Parameter Specification
Processor Intel Core i5 or higher
RAM 8GB minimum
Storage 256GB SSD
Network Cable CAT6, UL listed
Certification BIS, CE, FCC

The installation process involves site assessment, equipment deployment, configuration, and testing, followed by user training and documentation handover.

Financial Requirements

The estimated budget for this two-year contract ranges from INR 20 Lakhs to INR 30 Lakhs, covering procurement, installation, and maintenance costs. Payment will be made in installments based on project milestones:

Payment Schedule Description
30% Upon contract signing
40% After successful installation and testing
30% Post acceptance and final approval

All bids must include a detailed cost breakdown, including unit prices, taxes, and additional charges. The vendor should also specify terms for price revisions, if applicable, during the contract period.

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Eligibility Criteria

✓ Must have a valid GST registration and relevant trade licenses.
✓ Proven experience in executing similar IT hardware and network cabling projects.
✓ Financial stability with annual turnover of at least INR 50 Lakhs in the past three years.
✓ Submit all required documents including previous project references and technical certifications.

Qualification Criteria Details
Experience Minimum 3 years in IT infrastructure projects
Financial Turnover INR 50 Lakhs annually for last 3 years
Certifications ISO 9001, ISO 27001 (preferred)
Legal Compliance No blacklisting or legal disputes

Bidders must meet all eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Tender Fees and EMD

07-01-2026 11:30

2. Technical Stage

07-01-2026 12:00

3. Financial Stage

09-01-2026 12:00

Required Forms

Tender

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Stage

User Defined Template-Standard

Required

Financial

Price Bid1

User Defined Template-Standard

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves a two-year contract for the supply, installation, testing, and commissioning of IT hardware, peripherals, consumables, and network cabling for Bhavnagar Municipal Corporation. The scope includes procurement of desktops, laptops, printers, network cables, and related accessories, along with installation and support services. Bidders must ensure compliance with technical standards and provide quality assurance documentation.

Who is eligible to participate in this tender?

Eligible bidders must have:

  • Valid GST registration and trade licenses
  • Experience in similar IT infrastructure projects
  • An annual turnover of at least INR 50 Lakhs in the last three years
  • No legal disputes or blacklisting
  • Ability to provide technical certifications such as ISO 9001 or ISO 27001 (preferred)
  • Proven financial stability and past project references.
    All eligibility criteria are mandatory for technical qualification.
What are the key dates and deadlines for this tender?

Important deadlines include:

  • Bid Submission Start: 18-12-2025
  • Bid Submission End: 02-01-2026
  • Tender Opening (Technical): 07-01-2026
  • Financial Evaluation: 09-01-2026
  • Contract Award Notification: 15-01-2026
    All dates are strict, and bidders must submit proposals before the closing date to be considered.
How can I submit my bid and what are the submission requirements?

Bidders must submit their proposals electronically via the official e-Procurement portal. The submission includes:

  • Tender Fee and EMD proof
  • Technical bid using the prescribed template
  • Financial bid with detailed cost breakdown
  • All documents must be uploaded in the specified formats before the deadline. Physical submissions are not accepted. Ensure all mandatory forms and certificates are included to avoid disqualification.
What is the evaluation process for the bids?

The evaluation is based on:

  • Technical compliance (40%)
  • Experience and past performance (25%)
  • Cost competitiveness (25%)
  • Certifications and standards adherence (10%)
    Bids must score at least 60% overall, with minimum thresholds in each category. The highest-scoring compliant bid will be awarded the contract. The process includes technical review, financial assessment, and final approval by the Tender Committee.

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