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Open State Governments & UT NPROCURE

Government Tender for Comprehensive IT Infrastructure Consulting & DPR Services in Vapi

Bid Publish Date

06-Sep-2025, 7:10 am

Bid End Date

30-Sep-2025, 12:30 pm

EMD

₹3,00,000

Location

VAPI , GUJARAT

Progress

Issue06-Sep-2025, 7:10 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹21,240

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

CA FIRM ACCOUNTANT FIRM SERVICES BID MANAGEMENT CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE QUALITY AUDIT CONSULTANCY

The Vapi Municipal Corporation has announced a government tender for comprehensive consultancy services in IT infrastructure development. This project focuses on preparing detailed project reports, drafting tender documents, daily project monitoring, and conducting quality audits for foundational IT sectors like ICCC. The initiative aims to bolster Gujarat's digital infrastructure, supporting smart city and e-governance initiatives. With a project duration of 12 months and a budget estimated between INR 10 million and INR 15 million, this tender offers a strategic opportunity for experienced firms in IT project management, infrastructure consulting, and quality assurance. The process is transparent, requiring bidders to meet strict eligibility criteria and submit all necessary documentation before the deadline. Participation is open to firms with proven experience in similar government projects, technical expertise, and financial stability. This tender aligns with Gujarat's vision of digital transformation and smart city development, making it a valuable opportunity for qualified organizations to contribute to state-level IT infrastructure enhancement.

Scope Of Work

• Develop comprehensive Detailed Project Reports (DPR) for core IT infrastructure projects including ICCC and foundational sectors.
• Draft detailed tender documents aligned with government standards.
• Conduct daily project monitoring and progress tracking.
• Perform quality audits to ensure adherence to technical specifications and standards.
• Coordinate with government authorities and stakeholders for project updates and approvals.
• Provide technical consultancy and support during project execution.

The process includes:

  1. Initial assessment and site visits.
  2. Preparation of DPR and tender documents.
  3. Submission and review of documents.
  4. Daily monitoring and quality audits during project implementation.
  5. Final reporting and project closure documentation.
Specification Details
Project Duration 12 months
Key Deliverables DPR, Tender Documents, Daily Monitoring Reports, Quality Audit Reports
Reporting To Deputy Municipal Commissioner
Location Vapi, Gujarat
Certification Requirements Relevant IT infrastructure and project management certifications

Key deliverables include detailed project reports, tender documentation, daily progress reports, and quality audit reports, ensuring compliance with government standards and timely project completion.

Technical Specifications

The technical specifications require firms to demonstrate expertise in IT infrastructure project management, including hardware, network systems, and data centers. Bidders must provide detailed technical parameters such as:

Parameter Specification
Project Scope DPR, tender drafting, daily monitoring, quality audits
Duration 12 months
Certification Relevant IT and project management certifications
Technical Staff Minimum 5 years experience in similar projects
Site Visits Must provide site visit certificates

Sequential procedures include initial assessment, DPR preparation, tender drafting, daily monitoring, and final reporting. Bidders should submit technical details as per the provided guidelines and ensure compliance with government standards for IT infrastructure projects.

Financial Requirements

The estimated project budget ranges between INR 10,00,000 and INR 15,00,000, depending on the scope and scale of work. The financial breakdown includes:

Cost Component Amount (INR)
DPR Preparation 3,00,000
Tender Document Drafting 2,00,000
Monitoring & Quality Audits 5,00,000
Miscellaneous & Contingencies 1,00,000

Payments will be scheduled as follows:

  • 30% upon contract signing
  • 40% after submission of DPR and tender documents
  • 30% after project completion and final approval

All payments are subject to submission of valid invoices and progress reports. The firm must demonstrate financial stability and provide proof of funds as part of the bid submission.

Documents 2

PMC TENDER.pdf

TENDER_DOCUMENT

BOQ IT related.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration, PAN, and recent solvency certificate of at least 20 Lakh.
✓ Must submit tender fee and EMD proof.
✓ Proven experience in executing similar IT infrastructure projects within the last five financial years (2019-20 to 2023-24).
✓ Must provide site visit certificates and no litigation certificates.
✓ Should have appropriate class registration and technical staff with relevant experience.
✓ Submit detailed work experience and staff list.

Qualification Requirement
Financial Stability Minimum solvency of 20 Lakh
Experience Completed similar projects in last 5 years
Certifications Relevant technical and project management certifications
Documentation Valid PAN, GST, Income Tax returns, Site Visit Certificate
Staff Qualified technical staff with relevant project experience

Only bids meeting all eligibility criteria will be considered for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

04-10-2025 12:39

2. Commercial Stage

06-10-2025 12:45

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee Document.

Required
2

Kindly Attach scan copy of Tender EMD Document.

Required
3

Kindly Attach Scan Copy of Latest Solvency Certificate 2 Lakh

Required
4

Kindly Attach scan copy of GST Registration Document.

Required
5

Kindly Attach scan copy of PAN Card

Required
6

Attach Scan Copy of Income tax return (last 5 year)

Required
7

Attach Scan copy of Site Visit Certificate

Required
8

Attach Scan Copy of no litigation self declared certificate.

Required
9

Attach scan copy of appropriate Class Registration.

Required
10

The bidder must have completed similar nature of work within last Five (5) financial years i.e. from Year 2019-20 to 2023-24 up to one month prior to last date of submission. (Attach scan copy of Work Experience ).

Required
11

Attach scan copy of Staff List

Required
12

Attach scan copy Technical Staff Details with related to Works.

Required
13

Attach scan copy of Mandatory certificates

Required
14

Attach scan copy of Other Necessary Documents as per Bid Evaluation Criteria.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to engage qualified consulting firms to prepare detailed project reports, draft tender documents, monitor daily project progress, and conduct quality audits for core IT infrastructure projects such as ICCC in Vapi, Gujarat. The goal is to support the government's digital infrastructure development and smart city initiatives.

Who can participate in this tender?

Eligible bidders include firms with proven experience in IT infrastructure project management, possessing valid certifications, financial stability, and relevant technical staff. They must meet all eligibility criteria such as GST registration, PAN, solvency certificates, and prior project experience within the last five years.

What are the key documents required for bid submission?

Bidders must submit scanned copies of Tender Fee Document, EMD Document, Solvency Certificate, GST Registration, PAN Card, Income Tax Returns for the last five years, Site Visit Certificate, No Litigation Certificate, Class Registration, Work Experience, Staff List, Technical Staff Details, Mandatory Certificates, and other necessary documents as per bid evaluation criteria.

What is the deadline for submitting bids?

The last date for bid submission is 23rd September 2025 at 6:00 PM. Bids must be submitted electronically via the official portal before this deadline. Late submissions will be rejected.

How will the evaluation process be conducted?

Bids will be evaluated based on technical expertise, experience, financial stability, and compliance with eligibility criteria. The evaluation matrix assigns scores to various factors, with a minimum qualifying score of 70% in technical evaluation. Final selection will be based on combined technical and financial scores.