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Open State Governments & UT NPROCURE

Government Tender for Comprehensive IT Infrastructure Consultancy & Water Works - Vapi

Bid Publish Date

14-Oct-2025, 7:10 pm

Bid End Date

15-Nov-2025, 6:00 pm

EMD

₹30,000

Location

VAPI , GUJARAT

Progress

Issue14-Oct-2025, 7:10 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹21,240

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

CA FIRM ACCOUNTANT FIRM SERVICES BID MANAGEMENT CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE QUALITY AUDIT CONSULTANCY

This government tender from Vapi Municipal Corporation offers an exclusive opportunity for experienced consultancy firms to provide comprehensive services for IT infrastructure development and water works. The project involves preparing Detailed Project Reports (DPR), drafting tender documents, conducting daily project monitoring, and performing quality audits for critical civic infrastructure. With a 12-month completion period, this tender aims to strengthen Gujarat's urban infrastructure, ensuring scalable, compliant, and sustainable systems. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and valid documents. The process involves online submission, evaluation, and contract award by the end of November 2025. This is a strategic opportunity for firms specializing in civil works, water infrastructure, and IT consultancy to contribute to Gujarat's development initiatives and civic amenities enhancement.

Scope Of Work

The selected consultancy firm will be responsible for:

  • Preparing detailed project reports (DPR) for IT infrastructure and water works.
  • Drafting comprehensive tender documents aligned with government standards.
  • Daily monitoring of project progress and quality audits.
  • Ensuring compliance with technical and safety standards.
  • Coordinating with government officials and stakeholders.

The process involves:

  1. Receiving the project brief and initial data.
  2. Conducting site visits and assessments.
  3. Developing detailed project reports.
  4. Drafting tender documents for approval.
  5. Overseeing daily project activities.
  6. Conducting quality audits and reporting.

Key deliverables include:

Deliverable Description
DPR Reports Detailed technical and financial reports
Tender Documents Complete bid documents for procurement
Monitoring Reports Daily progress and quality assessments
Final Audit Reports Certification of project completion

The firm must ensure timely delivery within the 12-month period and adhere to all specified standards.

Technical Specifications

The consultancy must demonstrate expertise in:

Parameter Specification
DPR Preparation Accurate, comprehensive, and compliant with government standards
Tender Drafting Clear, detailed, and aligned with project scope
Monitoring Daily reports with real-time updates
Quality Audit Regular audits with corrective action plans

The process involves:

  • Conducting site assessments
  • Developing technical documentation
  • Implementing monitoring tools
  • Performing audits and reporting

All technical submissions should meet the standards outlined in the tender documents, ensuring seamless integration with existing infrastructure.

Financial Requirements

The estimated project budget ranges from a minimum value to an upper limit in Indian Rupees, with the exact figures to be detailed in the bid. The bid offer is valid for 120 days from submission.

Cost Component Estimated Amount (INR)
Consultancy Fees To be quoted by bidders
Miscellaneous Expenses As applicable
Total Budget To be specified

Payment terms include:

  • 20% advance upon contract signing
  • 40% after submission of DPR and tender documents
  • 30% upon completion of monitoring phase
  • 10% after final audit and approval

All payments are subject to approval of deliverables and compliance with project milestones.

Documents 2

BOQ IT related.pdf

TENDER_DOCUMENT

PMC TENDER.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration, PAN card, and recent solvency certificate of at least Rs. 2 lakh.
✓ Proven experience in executing similar IT infrastructure and water works projects within the last five financial years (2019-20 to 2023-24).
✓ Must submit all required documents including tender fee, EMD, site visit certificate, and no litigation self-declaration.
✓ Companies should possess appropriate class registration and technical staff with relevant experience.
✓ Financially stable with minimum annual turnover as specified in the qualification criteria.

Qualification Criteria Minimum Requirement
Experience Similar projects completed in last 5 years
Solvency Rs. 2 lakh
Staff Technical staff with relevant expertise
Financials Demonstrated financial stability

All documents must be valid, clear, and submitted before the deadline.

Bidding Process

Process Timeline

1. Preliminary Stage

25-11-2025 12:39

2. Commercial Stage

27-11-2025 12:45

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee Document.

Required
2

Kindly Attach scan copy of Tender EMD Document.

Required
3

Kindly Attach Scan Copy of Latest Solvency Certificate 2 Lakh

Required
4

Kindly Attach scan copy of GST Registration Document.

Required
5

Kindly Attach scan copy of PAN Card

Required
6

Attach Scan Copy of Income tax return (last 5 year)

Required
7

Attach Scan copy of Site Visit Certificate

Required
8

Attach Scan Copy of no litigation self declared certificate.

Required
9

Attach scan copy of appropriate Class Registration.

Required
10

The bidder must have completed similar nature of work within last Five (5) financial years i.e. from Year 2019-20 to 2023-24 up to one month prior to last date of submission. (Attach scan copy of Work Experience ).

Required
11

Attach scan copy of Staff List

Required
12

Attach scan copy Technical Staff Details with related to Works.

Required
13

Attach scan copy of Mandatory certificates

Required
14

Attach scan copy of Other Necessary Documents as per Bid Evaluation Criteria.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender invites qualified firms to provide comprehensive consultancy services for IT infrastructure development and water works in Vapi. Key tasks include DPR preparation, drafting tender documents, daily project monitoring, and quality audits for core IT facilities like ICCC, along with water infrastructure projects. The goal is to enhance urban infrastructure, ensuring scalable, compliant, and efficient systems. The project duration is 12 months, with detailed deliverables and strict timelines, making it an excellent opportunity for experienced consultants in civil, water, and IT sectors.

What are the eligibility criteria for bidders?

Bidders must meet several criteria, including:

  • Valid GST registration, PAN card, and solvency certificate of at least Rs. 2 lakh.
  • Proven experience in similar projects within the last five years (2019-20 to 2023-24).
  • Submission of all required documents such as tender fee, EMD, site visit certificate, and no litigation declaration.
  • Possession of appropriate class registration and qualified technical staff.
  • Demonstrated financial stability with relevant turnover figures.

All documents must be valid, clear, and submitted by the specified deadline to qualify for evaluation.

How does the bidding process work?

The bidding process involves several steps:

  1. Download the tender documents from the official portal.
  2. Submit the tender fee and EMD along with required documents before the deadline.
  3. Attend any scheduled pre-bid meetings.
  4. Submit technical and financial bids electronically via the designated platform.
  5. Bids are opened publicly on the specified date.
  6. Evaluation is based on technical competence, cost, and past performance.
  7. The successful bidder is notified and invited for contract signing.

Timelines are critical, with the bid submission deadline on 15-11-2025 and evaluation completed by 27-11-2025.

What are the key dates and deadlines for this tender?

Important dates include:

  • Start of bid submission: 14-10-2025
  • Bid submission deadline: 15-11-2025 at 18:00
  • Preliminary evaluation: 25-11-2025
  • Commercial evaluation: 27-11-2025
  • Contract award: 30-11-2025

Bidders are advised to submit all documents well before the deadline and attend any pre-bid meetings to clarify doubts. Missing deadlines may result in disqualification.

How can I contact the Vapi Municipal Corporation for queries?

For any inquiries, bidders can contact:

Vapi Municipal Corporation

  • Email: [email protected]
  • Address: Vapi Municipal Corporation, Gujarat
  • Contact Person: Deputy Municipal Commissioner

Support and clarifications can be obtained via email or phone. It is recommended to review the detailed tender documents and attend support sessions organized weekly for online bid submission assistance.