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Open State Governments & UT NPROCURE

Government Tender for Appointment of Knowledge Partner for Vibrant Gujarat Summit 2027

Bid Publish Date

21-Feb-2026, 2:00 pm

Bid End Date

16-Mar-2026, 3:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Feb-2026, 2:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹25,000

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

MISCELLANEOUS SERVICES

This government tender offers a unique opportunity for organizations to become the Knowledge Partner for the Vibrant Gujarat Global Summit 2027. Managed by the Industrial Extension Bureau, Gujarat, the project involves providing strategic advisory, content development, stakeholder engagement, and technical support for this high-profile international event. The tender is open to experienced firms with proven expertise in large-scale event management, consultancy, and digital solutions. With an estimated budget ranging from INR 2 crore to INR 5 crore, bidders must meet strict eligibility criteria, including experience, financial stability, and technical capability. The process involves multiple stages, including technical evaluation and negotiations, with a focus on innovation, stakeholder coordination, and quality delivery. The successful bidder will play a crucial role in shaping the summit's success, contributing to Gujarat’s economic development and international outreach. The tender documents are available for download, and detailed terms and conditions are outlined to ensure transparency and fairness in the procurement process.

Scope Of Work

The selected Knowledge Partner will be responsible for:

  • Providing strategic advisory and knowledge support for the Vibrant Gujarat Summit 2027.
  • Developing innovative content, themes, and program agendas.
  • Coordinating with government departments, industry stakeholders, and international participants.
  • Assisting in marketing, outreach, and stakeholder engagement activities.
  • Offering technical support for event logistics, digital platforms, and communication channels.

Key deliverables include:

  • Detailed project plan and timeline.
  • Content development for sessions, panels, and workshops.
  • Stakeholder engagement strategy.
  • Regular progress reports and documentation.
Specification Details
Duration As per tender document attached
Experience Proven track record in managing large-scale international summits
Expertise Strategic planning, content creation, stakeholder coordination
Deliverables Reports, content modules, engagement strategies

Process Steps:

  1. Review tender documents and submit technical proposal.
  2. Attend pre-bid meetings if scheduled.
  3. Submit financial bid and supporting documents.
  4. Participate in evaluation and clarification sessions.
  5. Final award announcement and contract signing.

Technical Specifications

Parameter Requirement
Digital Platforms Must support virtual and hybrid event formats
Content Management Ability to develop and manage multi-language content
Communication Tools Integrated communication and engagement modules
Technical Support 24/7 support during the event period

The process involves:

  • Reviewing technical specifications.
  • Demonstrating technical capabilities through previous project documentation.
  • Ensuring compliance with digital and communication standards.
  • Providing technical support during the summit execution.

Financial Requirements

The estimated budget for this project ranges between INR 2 crore to INR 5 crore, depending on scope and deliverables. The financial proposal should include detailed cost breakdowns covering consultancy fees, content development, stakeholder engagement, and logistical support. Payment terms will be linked to milestone achievements, with an initial advance and subsequent installments. The bidder must submit a comprehensive financial bid along with supporting documents, ensuring transparency and compliance with government procurement norms.

Cost Component Estimated Cost
Consultancy & Advisory INR 80 lakh
Content Development INR 50 lakh
Stakeholder Engagement INR 30 lakh
Logistics & Support INR 1 crore

Payment Schedule:

  • 20% advance upon contract signing.
  • 40% after submission of initial deliverables.
  • 40% upon successful completion of the summit.

Documents 1

RFP for Knowledge Partner for VG2027_Final.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a minimum of 5 years of experience in managing large-scale international summits or similar events.
✓ Must possess relevant technical expertise in strategic advisory, content development, and stakeholder engagement.
✓ Must submit all required documents, including technical supporting documents, tender fee, and EMD.

Qualification Minimum Requirement
Experience 5+ years in event management or consultancy
Financial Stability Annual turnover of at least INR 50 lakh in the last 3 years
Certifications Valid digital certificate as per IT Act 2000

✓ Bidders must have successfully executed at least 2 similar projects in the last 5 years.
✓ The organization should have a valid registration with relevant government authorities.

Bidding Process

Process Timeline

1. PRIMARY STAGE

16-03-2026 15:05

2. COMMERCIAL STAGE

Required Forms

PRIMARY

PRIMARY DETAIL

User Defined Template-Standard

Required

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Form 7 – FINANCIAL PROPOSAL SUBMISSION FORM

User Defined Template-Secured

Required

Required Documents

Stage - PRIMARY STAGE

1

please attach all technical supporting documents as per tender terms and conditions

Required
2

Attach Tender fee and Emd

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select a Knowledge Partner for the Vibrant Gujarat Global Summit 2027 to provide strategic advisory, content development, stakeholder engagement, and technical support for organizing a high-profile international event.

Who is eligible to participate in this tender?

Eligible bidders must have at least 5 years of experience in managing large-scale summits or similar projects, demonstrate financial stability with an annual turnover of at least INR 50 lakh, and possess valid digital certificates as per IT Act 2000. They should also have successfully executed at least 2 comparable projects in the last 5 years.

What are the key dates and deadlines for this tender?

The bid submission starts on 21-02-2026 at 14:00 and closes on 16-03-2026 at 15:00. The evaluation will be completed by 16-03-2026, with the final contract award to follow. Bidders must adhere strictly to these deadlines to ensure their submissions are considered.

What are the main components of the financial bid?

The financial bid should include detailed costs for consultancy fees, content development, stakeholder engagement, and logistical support. The estimated project budget ranges from INR 2 crore to INR 5 crore. Payment will be milestone-based, with an initial advance of 20%, followed by subsequent payments upon deliverables completion.

How can I get assistance or clarification regarding this tender?

For support, contact the General Manager at the Industrial Extension Bureau via 7923256592 or email [email protected]. Support for online bidding and technical queries is available through (n)Code Solutions, Ahmedabad. Bidders are also encouraged to attend the vendor training sessions held every Saturday for guidance.

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