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Open State Governments & UT NPROCURE

Government Tender for Labour Work: Repairing & Overhauling TMS in Rajkot

Bid Publish Date

12-Jun-2025, 8:00 pm

Bid End Date

15-Jan-2026, 6:00 pm

EMD

₹10,000

Value

₹10,00,000

Location

RAJKOT , GUJARAT

Progress

Issue12-Jun-2025, 8:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹885

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

ELECTRICAL LABOUR WORK WATER LEVEL RECORDER LABOUR

This government tender offers a valuable opportunity for qualified electrical contractors to undertake labour work for repairing and overhauling Transformer Management Systems (TMS) in Rajkot. Managed by Paschim Gujarat Vij Company Limited, this project aims to enhance electrical infrastructure reliability through skilled maintenance services. The tender is open to experienced vendors with proven expertise in transformer system repairs, safety standards, and government procurement processes. Bidders must submit comprehensive technical and financial proposals via the official online portal before the deadline of 02-07-2025. The project involves detailed scope of work, strict eligibility criteria, and evaluation based on technical competence and past performance. Successful bidders will benefit from timely payments, clear contractual terms, and an opportunity to contribute to public sector infrastructure development. Ensure your company is registered, compliant, and prepared to meet all specifications to secure this lucrative government contract.

Scope Of Work

The scope of work includes:

  • Conducting comprehensive repairs and overhauling of TMS units in designated locations.
  • Ensuring minimal downtime during maintenance activities.
  • Testing and commissioning of repaired systems to ensure operational efficiency.
  • Adhering to safety standards and technical specifications outlined in the tender document.

The process involves:

  1. Pre-bid submission: Bidders must review tender documents and prepare technical and financial proposals.
  2. Bid submission: Submit bids electronically via the official portal before the deadline.
  3. Technical evaluation: Bids will be assessed based on technical compliance and experience.
  4. Price bid opening: Qualified bidders will be invited for price bid evaluation.
  5. Contract award: Successful bidder will be notified and contract signed.

Key deliverables include:

Deliverable Description
Repair & Overhaul Complete repair and overhaul of TMS units
Testing & Commissioning Ensuring systems operate as per standards
Documentation Submission of detailed reports and certificates

All work must comply with the specifications detailed in the tender document, ensuring safety, quality, and timely completion.

Technical Specifications

Technical specifications include:

Parameter Requirement
System Compatibility TMS units compatible with existing infrastructure
Repair Standards Conformity to IS standards for transformer maintenance
Testing Equipment Use of calibrated testing tools as per technical norms
Certification Systems tested and certified by authorized agencies

The process involves:

  • Inspection of TMS units.
  • Disassembly and repair of faulty components.
  • Replacement of worn-out parts.
  • Testing and calibration.
  • Final commissioning and documentation.

All technical activities must adhere to safety guidelines and quality standards specified in the tender document.

Financial Requirements

The estimated project cost is ₹10,00,000.00, with a bid security deposit (EMD) of ₹10,000. The financial proposal should be submitted in the prescribed format, detailing unit rates and total costs.

Cost Component Amount (INR)
Labour & Materials To be quoted by bidder
Overheads Included
Profit Margin As per bidder

Payment terms are as follows:

  • 30% advance on contract signing.
  • 50% after completion of 50% work.
  • Remaining 20% after final inspection and approval.

All payments are subject to submission of valid invoices and work completion certificates. Bidders must ensure transparency and compliance with financial norms to qualify.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid vendor registration certificate.
  • ✓ Must submit experience certificates for similar transformer repair and maintenance projects.
  • ✓ Must provide PAN Card, GST registration, and IT returns.
  • ✓ Must have valid Provident Fund (PF) registration number.
  • ✓ Must submit solvency certificates indicating financial stability.
  • ✓ Must attach tender fee receipt and EMD proof.
  • ✓ Must provide insurance policies (WC Policy).
  • ✓ Must submit company registration documents with partner or proprietor details.
  • ✓ Must attach copy of the signed tender document.
Qualification Parameter Minimum Requirement
Experience in similar work At least 2 completed projects in transformer maintenance
Financial stability Solvency certificate of minimum ₹5,00,000
Registration & Certification Valid vendor registration, GST, PAN

All documents must be submitted in the specified format and within the stipulated deadline to qualify for evaluation.

Bidding Process

Process Timeline

1. Technical

16-01-2026 11:00

2. Price Bid

17-01-2026 11:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical

1

Kindly Attached Copy Of Necessary Documents

Required
2

Kindly Attached Copy Of Similar Work related Experience Certificate

Required
3

Kindly Attached Copy Of PAN Card Details

Required
4

Kindly Attached Copy Of IT Return

Required
5

Kindly Attached Copy Of PF No

Required
6

Kindly Attached Copy Of Vender Registration Certificate

Required
7

Kindly Attached Copy Of Tender Fee Details

Required
8

Kindly Attached Copy Of EMD Details

Required
9

Kindly Attached Copy Of GST Certificate / Registration Copy

Required
10

Kindly Attached Copy Of WC Policy (Insurance)

Required
11

Kindly Attached Copy Of Solvancy Certificate

Required
12

Kindly Attached Copy Of Company Document With Details of partner or propriter

Required
13

Kindly Attached Copy Of duly signed Tender Copy

Required
14

Please mention Mobile No and E-Mail Id

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 02-07-2025 at 18:00. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit vendor registration certificates, experience certificates, PAN, GST registration, IT returns, EMD proof, insurance policies, and signed tender documents. All documents should be uploaded electronically as per the tender guidelines.

How can I attend the vendor training camp?

The free vendor training camp is held every Saturday from 4:00 PM to 5:00 PM at (n)code Solutions, Ahmedabad. Bidders can register in advance and attend to learn about online bid submission procedures and technical requirements.

What is the scope of work involved in this tender?

The scope includes repairing and overhauling of TMS units, ensuring minimal system downtime, testing and commissioning, and providing detailed documentation. The work must adhere to specified technical standards and safety protocols.

Who can I contact for technical or procedural queries?

For technical or procedural assistance, contact the Executive Engineer, Rajkot Rural Division at 9978934237 or email [email protected]. Support is available during working hours for clarifications and guidance.