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Open Power and Energy NPROCURE

Government Tender for LED Flood Light Supply & Installation at Vav Sub Station

Bid Publish Date

04-Feb-2026, 6:00 pm

Bid End Date

25-Feb-2026, 4:00 pm

Value

₹7,10,374

Location

NAVSARI , GUJARAT

Progress

Issue04-Feb-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

30  Days

Currency Type

Single

Categories 12

INTERCOM ALUMINUM DISCRETE COMPONENTS ELECTRICAL WELDING MASKS RUBBER GASKET LED LUMINARIES SEALING RING GASKETS AND SEALS GLASSWARE FILTER RETAINERS SUB STATION

This government tender offers an exclusive opportunity for qualified electrical and lighting companies to supply and install energy-efficient 250W LED floodlights at the 400kV Vav Sub Station in Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the project aims to upgrade substation lighting infrastructure, ensuring energy savings and reliable power distribution. Bidders must meet strict eligibility criteria, including technical experience, authorized dealership status, and compliance with safety and quality standards. The project involves supply, installation, testing, and commissioning of LED luminaires with specified technical features, from reputed brands such as Philips, Osram, or equivalent. The tender process is open, with clear evaluation criteria focusing on technical competence, price, and past performance. The deadline for bid submission is 25th February 2026, with detailed procedures outlined for fair competition. This opportunity is ideal for companies specializing in electrical infrastructure, LED lighting solutions, and government projects seeking to expand their portfolio in the power and energy sector.

Scope Of Work

The scope of work includes:

  • Supplying high-quality, energy-efficient 250W LED floodlights with all allied accessories.
  • Installation of LED luminaires at designated locations within the Vav Sub Station.
  • Ensuring all accessories such as powder-coated aluminum housing, heat-resistant toughened glass, and gaskets are included.
  • Testing and commissioning of the installed lighting system to meet technical standards.
  • Providing all necessary mounting fixtures, wiring, and electrical connections.

The process involves:

  1. Delivery of LED floodlights and accessories to the site.
  2. Verification of equipment as per technical specifications.
  3. Installation as per approved drawings and safety standards.
  4. Testing for operational efficiency.
  5. Handing over the completed work for inspection and acceptance.

The project must comply with all applicable safety and quality standards, including manufacturer specifications and government regulations.

Specification Details
Power Rating 250 Watts
Housing Material Powder-coated aluminum
Glass Type Heat-resistant toughened glass
Make Philips, CGL, Bajaj, GE, Osram, Wipro or equivalent
Completion Period 30 days
Estimated Cost INR 7,103,741.6

All work must be completed within the stipulated timeline, with quality assurance and safety measures strictly enforced.

Technical Specifications

The LED floodlights must adhere to the following technical parameters:

Parameter Specification
Power 250W
Housing Material Aluminum, powder-coated
Glass Heat-resistant, toughened
Make Philips, CGL, Bajaj, GE, Osram, Wipro or equivalent
Operating Voltage As per manufacturer standards
Certification ISO, BIS, or equivalent

Sequential process:

  1. Review technical specifications.
  2. Ensure supplied products meet or exceed standards.
  3. Conduct testing and quality checks.
  4. Complete installation and commissioning.
  5. Final inspection and handover.

All technical equipment must be compliant with applicable safety and energy efficiency standards, with certificates provided during submission.

Financial Requirements

The project budget is estimated at INR 7,103,741.6. Bidders must submit a detailed cost breakdown, including unit prices, taxes, and other charges, in the prescribed format. Payment terms are typically linked to project milestones, such as delivery, installation, and commissioning. The tender requires an earnest money deposit (EMD) and tender fee of INR 590. The successful bidder will be paid as per the agreed schedule, with payments released after verification and acceptance of completed work. The financial bid must be sealed and submitted electronically, ensuring transparency and compliance with tender guidelines.

Documents 1

1. TCNS ET-167 LED yard light 400kV Vav SS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must be a manufacturer or authorized dealer/distributor of LED lighting products, with valid certification.
✓ Submit valid authorization or dealership certificates from the manufacturer.
✓ Demonstrate experience of supplying similar LED lighting projects, with at least 50% of the tender quantity supplied in a single order over the last 3 years, preferably with orders from GETCO, Central or State Government, Railways, or Semi-Government organizations.
✓ Provide performance certificates with contact details for successfully completed projects.
✓ Submit manufacturer’s catalog/literature with technical specifications, sealed and signed.
✓ Submit all required annexures, including Annexures 1-9 and 13 with the technical bid, and Annexures 10-12 after order award if L1.
✓ Affidavits for self-proprietorship, if applicable.
✓ Submit GST registration, PAN Card, and IT returns for the last three financial years.
✓ Provide a valid Bank Solvency Certificate.
✓ Submit the tender fee and earnest money deposit (EMD).

Bidding Process

Process Timeline

1. Technical Stage

25-02-2026 16:05

2. Commercial Stage

25-02-2026 16:10

Required Forms

Technical

TF & EMD Navsari

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Stage

1

Bidder quoting for the bid shall be strictly OEM or authorized dealer or distributor of LED manufacturing company other than this will not be considered

Required
2

Bidder shall have to submit valid authorization certificate or dealership certificate from manufacturer

Required
3

Form 3A Contractor should produce evidence of having experience of similar nature of supply of material (Min 50 percent of tender quantity in single order) for last 03 years preferably photocopy of orders secured from GETCO /Central/ State Govt /Railway /Semi Govt

Required
4

Performance certificate (with contact details) in support of successfully executed project is to be submitted with technical bid.

Required
5

Bidder shall have to submit manufacturer’s catalogue/literature showing technical specification of materials with seal & signature of Bidder on catalogue

Required
6

Bidder shall have to submit all ANNEXURES

Required
7

All supportive documents & technical bid with duly seal and signature of authorized person of bidder

Required
8

Bidder shall have to submit ANNEXUREs -1 to 9 and 13 with technical Bid. Annexure 10 to 12 to be submit after receiving of order if L1

Required
9

ANNEXURE-2 (UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS DEALING /BLACK LIST THEREOF.) and ANNEXURE -13 A/T ACCEPTANCE LETTER is required to submit on Letter Pad

Required
10

Scan copy of Firm Registration document as Approved Contractor in Appropriate Class

Required
11

Payment of Tender fee and E.M.D

Required
12

Attested copy of Power of attorney, if any, for signing the bid documents

Required
13

Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

Required
14

Affidavit for self-proprietorship if applicable

Required
15

Bidder has to submit GST registration

Required
16

Copy of PAN Card

Required
17

IT return, P & L statement of firm of last three financial year

Required
18

Whole tender signed and sealed copy

Required
19

Any other document

20

Scan copy of valid Bank Solvency Certificate

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender involves supplying and installing 1 x 250-Watt LED floodlights with complete accessories at the 400kV Vav Sub Station. The project aims to enhance energy efficiency with high-quality LED luminaires from reputed brands like Philips, Osram, or equivalent, ensuring durability and compliance with technical standards.

Who is eligible to participate in this tender?

Eligible bidders must be OEMs or authorized dealers/distributors of LED products, with valid certification. They should demonstrate experience in similar projects, provide performance certificates, submit necessary legal and financial documents, and meet all eligibility criteria outlined in the tender documents.

What are the key deadlines for bid submission?

The bid submission start date is 4th February 2026 at 18:00, and the last date for submission is 25th February 2026 at 16:00. Bidders must ensure timely submission via the nProcure portal, as late bids will not be accepted. Technical evaluation occurs immediately after submission, with results announced on the same day.

What technical specifications must the LED floodlights meet?

The LED floodlights should have a power rating of 250W, with powder-coated aluminum housing, heat-resistant toughened glass, and be from approved brands like Philips, GE, Osram, or Wipro. They must meet international standards such as ISO or BIS, with proper certification provided during bid submission.

How is the evaluation and selection process conducted?

Evaluation is based on technical competence (50%), price competitiveness (30%), and past performance (20%). Bids must meet minimum thresholds, and complete, compliant documentation is mandatory. The process includes technical and commercial evaluations, with the final decision made by the Superintending Engineer based on merit and compliance.