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Open Urban Development NPROCURE

Government Tender for Supply, Installation & Commissioning of LED Lighting at Motamava Animal Hostel

Bid Publish Date

17-May-2025, 5:00 am

Bid End Date

31-May-2025, 12:30 pm

EMD

₹15,800

Value

₹15,80,000

Location

RAJKOT , GUJARAT

Progress

Issue17-May-2025, 5:00 am
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,125

Contract Form

Works

Completion Period

2  Months

Currency Type

Single

Categories 14

TECHNICAL SERVICES DISCRETE COMPONENTS AD FILM BUS SHELTER ARNO STARTING CONTACTOR LIGHT AND BULBS POWER LIGHTING WATER LEVEL RECORDER MACHINE SUPPLY PEB APFC PANEL FUME HOODS NON CONVENTIONAL LIGHT

This government tender offers an excellent opportunity for electrical contractors and LED solution providers to participate in the supply, installation, and commissioning of energy-efficient LED lighting at Motamava Animal Hostel in Rajkot. The project includes comprehensive Operation & Maintenance (O&M) services for five years, ensuring sustainable infrastructure upgrades. Managed by the Rajkot Municipal Corporation, this initiative aims to enhance municipal facilities with modern, durable, and energy-saving lighting solutions. Bidders must meet strict eligibility criteria, including technical certifications and financial stability, and comply with the detailed specifications outlined in the tender documents. The project value is approximately INR 15.8 lakh, with a clear bidding process, deadlines, and evaluation criteria designed to select qualified vendors. This tender is ideal for companies specializing in electrical infrastructure, LED technology, and public sector projects seeking to contribute to urban development and energy conservation in Gujarat.

Scope Of Work

• Supply of high-quality LED lighting fixtures suitable for outdoor and indoor use at the Animal Hostel.
• Installation of LED fixtures in designated areas as per approved drawings and technical specifications.
• Testing of all installed lighting systems to ensure compliance with safety and performance standards.
• Commissioning of the LED lighting system, including configuration and operational checks.
• Provide comprehensive Operation & Maintenance (O&M) services for a period of 5 years post-installation.

The process includes:

  1. Submission of technical and financial bids via the designated online portal.
  2. Evaluation of technical bids based on compliance and technical parameters.
  3. Opening and evaluation of price bids for qualified technical bidders.
  4. Final selection and award of contract.
Specification Details
Power Rating Suitable for outdoor and indoor lighting
Certification BIS, IEC standards
Warranty Period Minimum 3 years
O&M Duration 5 years
Delivery Timeline Within 2 months from contract signing

Technical Specifications

Parameter Specification
Lighting Type LED (Light Emitting Diode)
Power Supply 230V AC, 50Hz
Certification BIS, IEC compliant
Operating Temperature -10°C to +50°C
Material Weather-resistant, corrosion-proof
Installation Wall-mounted and pole-mounted options

Sequential procedures:

  1. Delivery of LED fixtures to site.
  2. Installation as per approved drawings.
  3. Conducting initial testing.
  4. Final commissioning and handover.

plaintext
Technical standards:

  • IS 16102:2012 (LED lighting systems)
  • IEC 60598 (Luminaires)

Financial Requirements

The estimated project cost is approximately INR 15,80,000, which includes supply, installation, testing, commissioning, and 5-year O&M services. Bidders must submit a bid security deposit of INR 15,800 (1% of estimated cost). The payment schedule is as follows:

  • 30% advance upon contract signing.
  • 50% after completion of installation and testing.
  • 20% after successful commissioning and acceptance.

Bidders should provide a detailed financial proposal with itemized costs for equipment, labor, testing, and O&M. All prices must be inclusive of applicable taxes and duties. The bid validity period is 120 days from the bid submission deadline.

Documents 1

Animal Hostel Lighting Tender.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor licenses and certifications.
  • ✓ Proven experience in LED lighting projects for government or municipal infrastructure.
  • ✓ Financial stability with average annual turnover of at least INR 50 lakhs over the last 3 years.
  • ✓ Must possess valid GST registration and PAN.
  • ✓ Submit all required documents including bid fee, EMD, and technical certifications.
Qualification Criteria Minimum Requirement
Experience 3+ years in LED lighting projects
Financial Turnover INR 50 Lakhs annually
Certifications ISO, BIS, IEC standards
EMD INR 15,800
Bid Fee INR 1125
Validity of Bid 120 days
Legal Compliance GST registration, PAN, and relevant licenses

Bidding Process

Process Timeline

1. Technical Bid

06-06-2025 11:00

2. Price Bid

Required Forms

Technical

Tender Fee and EMD Details

User Defined Template-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee and EMD Details

1

Tender Documents, Corrigendum etc

Required
2

Electrical Contractor License

Required
3

Work Experience Credentials

Required
4

OEM Authorization for Tender Participation, Technical Support

Required
5

Tender Fee

Required
6

EMD

Required
7

Tender Documents, Corrigendum etc

Required
8

EMD

Required
9

Tender Fee

Required
10

PF and ESIC

Required
11

GST and PAN

Required
12

R&B Electrical Category Registration

Required
13

Electrical Contractor License

Required
14

GST & PAN

Required
15

Work Experience Credentials

Required
16

No Blacklist Agreement

Required
17

CA Turnover Certificate

Required
18

R&B Electrical Category Registration

Required
19

No Blacklist Agreement

Required
20

CA Turnover Certificate

Required
21

Profession Tax

Required
22

PF & ESIC

Required
23

Profession Tax

Required
24

OEM Authorization for Tender Participation, Technical Support

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the Supply, Installation, Testing, and Commissioning (SITC) of LED lighting systems at Motamava Animal Hostel in Rajkot, including a comprehensive 5-year Operation & Maintenance (O&M) service. The project aims to upgrade existing lighting infrastructure with energy-efficient LED fixtures, ensuring safety, durability, and compliance with technical standards. Bidders are expected to supply quality LED products, install them as per approved designs, conduct testing, and provide ongoing maintenance for five years post-installation.

Who is eligible to participate in this tender?

Eligible bidders must have valid electrical contractor licenses, proven experience in LED lighting projects for government or municipal sectors, and a minimum annual turnover of INR 50 lakhs over the last three years. They must also possess GST registration, PAN, and relevant certifications like ISO, BIS, IEC. Additionally, bidders should submit EMD of INR 15,800 and the tender fee of INR 1125. Experience, financial stability, and compliance with technical standards are critical eligibility factors.

What are the technical specifications required for the LED lighting system?

The LED fixtures must be BIS and IEC compliant, weather-resistant, and suitable for outdoor and indoor use. Key parameters include:

  • Power Rating: Appropriate for municipal lighting
  • Operating Voltage: 230V AC, 50Hz
  • Material: Corrosion-proof, weather-resistant
  • Certification: BIS, IEC standards
  • Warranty: Minimum 3 years

Installation procedures involve delivery, mounting as per drawings, initial testing, and final commissioning. Bidders should ensure all technical standards are met to qualify for evaluation.

What is the financial structure and payment schedule for this project?

The estimated project cost is INR 15,80,000, inclusive of all supplies, installation, testing, commissioning, and 5-year O&M. Payment terms are:

  • 30% advance upon signing the contract
  • 50% after successful installation and testing
  • 20% after final commissioning and acceptance

Bidders must submit a detailed financial proposal with itemized costs, including applicable taxes. The bid security deposit is INR 15,800, and the bid validity is 120 days from submission deadline.

How can I participate in the bidding process?

Interested bidders should download the tender documents from the official portal, pay the bid fee, and submit their bid along with the EMD before the deadline (31-05-2025, 6:00 PM). The process involves:

  1. Technical bid submission by 31-05-2025.
  2. Technical evaluation scheduled for 06-06-2025.
  3. Shortlisted bidders will be invited for price bid opening.
  4. Final evaluation and award notification follow.

Ensure all documents are complete and submitted online before the deadline. Bidders are encouraged to attend vendor training sessions for guidance.