Open Cooperatives NPROCURE

Government Tender for Supply, Installation & Fabrication of LED Sign Board at Cattle Feed Plant, Mehsana

Bid Publish Date

25-Nov-2025, 10:00 am

Bid End Date

08-Dec-2025, 5:00 pm

Value

₹5,00,000

Location

MAHESANA , GUJARAT

Progress

Issue25-Nov-2025, 10:00 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹1,839

Contract Form

Works

Completion Period

01  Months

Currency Type

Single

Categories 5

DISCRETE COMPONENTS GRAPHIC SIGNAGE ALUMINIUM ALLOY ANIMAL FEED PEB

This government tender offers a unique opportunity for qualified vendors to supply, install, and fabricate LED sign boards at the prestigious Dudhsagar Dairy cattle feed plant in Mehsana, Gujarat. The project aims to enhance the facility's communication infrastructure with durable, weather-resistant signage. Organized by Dudhsagar Dairy, a leading cooperative in the dairy sector, the tender emphasizes transparency, competitive bidding, and adherence to technical and financial standards. Bidders must meet specific eligibility criteria, including registration, experience, and compliance with safety standards. The project duration is approximately 1 month, with detailed scope, technical specifications, and evaluation criteria provided to ensure a smooth bidding process. This tender is ideal for signage manufacturers, electrical contractors, and fabrication companies seeking government contracts in Gujarat’s dairy and cooperative sector. Participation involves multiple stages, including preliminary, technical, and commercial evaluations, with deadlines clearly outlined. Bidders are encouraged to attend free training sessions and review all tender documents for successful submission and project execution.

Scope Of Work

The scope of work includes:

  • Supply of high-quality LED sign boards suitable for outdoor use.
  • Installation of LED signage at designated locations within the cattle feed plant.
  • Fabrication of sign boards according to specified dimensions and technical standards.
  • Ensuring compliance with safety and quality standards as per tender specifications.

The process involves:

  1. Receiving and reviewing tender documents.
  2. Preparing and submitting bid proposals.
  3. Participating in site visits if required.
  4. Completing installation and fabrication as per approved plans.
  5. Final inspection and approval from Dudhsagar Dairy authorities.
Specification Details
Sign Board Type LED Outdoor Signage
Dimensions As per technical drawings
Power Supply 230V AC, 50Hz
Material Weather-resistant, durable materials
Certification Compliant with local safety standards

Technical Specifications

The technical specifications for the LED sign boards are as follows:

Parameter Specification
Type LED Outdoor Signage
Power 230V AC, 50Hz
Brightness Minimum 5000 nits
Material Weatherproof, UV resistant
Operating Temperature -10°C to +50°C
Certification CE, ISO standards

Bidders must ensure all technical parameters are met or exceeded. The installation process involves:

  1. Delivery of sign boards to the site.
  2. Installation as per approved technical drawings.
  3. Testing and commissioning.
  4. Final approval from the project authority.

All technical documents, including product leaflets and site visit certificates, must be submitted during the technical evaluation stage.

Financial Requirements

The estimated project cost is Rs. 5,00,000. The financial proposal should include:

Cost Component Amount (Rs.)
Sign Board Supply 3,00,000
Installation & Fabrication 1,00,000
Miscellaneous & Contingency 50,000
Total 5,00,000

Payment terms are as follows:

  • 30% advance payment upon contract signing.
  • 50% after delivery and installation.
  • Remaining 20% after final inspection and approval.

Bidders must submit detailed financial bids in the prescribed format and ensure compliance with the estimated budget.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration with relevant authorities.
  • ✓ Must possess GSTN and PAN registration.
  • ✓ Must submit a copy of the cancelled cheque and firms registration documents.
  • ✓ Must provide Tender Fee receipt and EMD receipt.
  • ✓ Must register on Dudhsagar Dairy Purchase Portal: https://dudhsagar.nprocure.com.
  • ✓ Technical bidders should submit EPF and ESI certificates or declarations.
  • ✓ Must have relevant work experience with supporting old purchase orders and work completion certificates.
  • ✓ Must provide a site visit certificate and a detailed work/delivery schedule.
  • ✓ Must declare on company letterhead that they are not blacklisted.
Financial & Qualification Requirements Details
Minimum Annual Turnover Rs. 5,00,000
Solvency Certificate Required
Past Experience Minimum 2 similar projects
Validity of Bid 30 days from submission deadline

Bidding Process

Process Timeline

1. Preliminary Stage

09-12-2025 10:00

2. Technical Stage

09-12-2025 10:10

3. Commercial Stage

09-12-2025 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Work Experience Details- General items

User Defined Template-Standard

Required

Commercial

PRICE BID - Jagudan Sign Board

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Copy of Cancelled Cheque

Required
4

Copy of Firms Registration

Required
5

Tender Fee Receipt

Required
6

EMD Receipt

Required
7

Dudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com

Stage - Technical Stage

1

EPF certificate if applicable otherwise provide declaration

Required
2

ESI certificate if applicable otherwise provide declaration

Required
3

CA certificate with UDIN

4

Work Experience (old PO copy)

Required
5

Copy of Purchase Orders with Work Completion Certificate

Required
6

Compliance Sheet of Offer / Technical Offer

7

Manufacturer Authorization Certificate (if applicable)

8

Site Visit Certificate

Required
9

Product Leaflet (if applicable)

10

Deviation Sheet (only if allowed)

11

Tentative Work execution schedule / delivery schedule

Required
12

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required
13

Solvency cerificate

14

annual financial reports

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for bid submission is 08-12-2025 at 5:00 PM. Bidders must ensure their bids are submitted before this deadline to be considered.

How can I participate in the vendor training sessions?

Vendor training sessions are conducted every Saturday from 4:00 to 5:00 PM at (n)code solutions, GNFC Ltd., Ahmedabad. Bidders can register for free and learn about tender procedures, documentation, and submission guidelines.

What documents are required for the preliminary stage?

The following documents are mandatory:

  • PAN
  • GSTN
  • Copy of Cancelled Cheque
  • Firms Registration
  • Tender Fee Receipt
  • EMD Receipt
  • Vendor Registration on Dudhsagar NProcure portal
    Ensure all documents are valid and submitted as per instructions.
What is the estimated project cost?

The estimated cost for the project is Rs. 5,00,000. Bidders should prepare their financial proposals accordingly, ensuring compliance with the budget and payment terms specified.

Who is the contact authority for this tender?

The contact authority is the I/C Managing Director of Dudhsagar Dairy. For any queries, contact at 9925155346 or via email at [email protected].