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Open State Governments & UT NPROCURE

Government Tender for Providing Light Decoration Services at Bardoli Nagarpalika Events

Bid Publish Date

16-Feb-2026, 10:00 pm

Bid End Date

06-Mar-2026, 6:00 pm

Value

₹0

Location

SURAT , GUJARAT

Progress

Issue16-Feb-2026, 10:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

SERVICES DECORATION

This government tender offers an opportunity for experienced service providers to supply Light Decoration Services for various programs organized by Bardoli Nagarpalika in Gujarat. The project aims to enhance the visual appeal of municipal events through professional lighting solutions, including installation, maintenance, and dismantling. The tender process is open to qualified bidders with proven expertise in event lighting, safety standards, and timely delivery. The contract duration is 12 months, with a focus on transparency and quality. Interested vendors must submit all required documents via the online nProcure portal before the deadline of 06-03-2026. The project supports municipal celebrations, cultural programs, and public events, contributing to community engagement and civic pride.

Scope Of Work

The selected service provider will be responsible for:

  • Providing comprehensive light decoration services for various municipal programs.
  • Ensuring all decorations meet safety and quality standards.
  • Supplying all necessary lighting equipment, fixtures, and accessories.
  • Installing, maintaining, and dismantling lighting setups as per event schedules.
  • Coordinating with Bardoli Nagarpalika officials for event-specific requirements.

The process includes:

  1. Submission of technical and financial bids.
  2. Evaluation of documents and certificates.
  3. Approval of selected bidder.
  4. Execution of decoration services during scheduled events.
  5. Post-event dismantling and cleanup.
Equipment Type Specifications
LED Lights Energy-efficient, weatherproof
Power Supply Stable, compliant with safety standards
Control Systems Remote-controlled, programmable

The bidder must ensure timely delivery, safety compliance, and adherence to the approved design and specifications.

Technical Specifications

The lighting equipment must include:

  • LED lighting fixtures with a minimum power of 10W.
  • Weatherproof and durable fixtures suitable for outdoor use.
  • Remote-controlled and programmable control systems.
  • Power backup solutions to ensure uninterrupted service.

Technical parameters:

Parameter Specification
Voltage 220V AC
Power Max 100W per fixture
Control Wireless remote or DMX compatible

Sequential process:

  1. Bidders submit technical proposals.
  2. Technical evaluation by the committee.
  3. Approval and site inspection.
  4. Installation and testing.
  5. Final approval before event commencement.

Financial Requirements

The estimated budget for the entire project is approximately ₹2,00,000, divided into various components:

Cost Component Estimated Cost
Equipment Rental ₹1,20,000
Installation & Dismantling ₹50,000
Miscellaneous ₹30,000

Payment terms:

  • 30% advance upon contract signing.
  • 40% after installation completion.
  • 30% post successful event execution.

Bidders must provide a detailed financial proposal with clear breakdowns and ensure compliance with the budget limits.

Documents 5

01 Tender.pdf

TENDER_DOCUMENT

02 Schedule B1.pdf

TENDER_DOCUMENT

03 Terms And Condition.pdf

TENDER_DOCUMENT

04 GR.pdf

TENDER_DOCUMENT

05 Form B-1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid digital certificates and relevant licenses.
  • ✓ Must submit scanned documents as per tender requirements.
  • ✓ Proven experience in event lighting and decoration services.
  • ✓ Financial stability demonstrated through recent financial statements.
  • ✓ No pending legal disputes or violations related to previous contracts.
Criteria Requirement
Experience Minimum 3 years in event lighting
Certification Valid DSC (Digital Signature Certificate)
Financial Turnover of at least ₹10 lakh in the last fiscal year
Legal No criminal record or ongoing litigation

Bidders must meet all eligibility criteria to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

16-03-2026 12:00

2. Commercial Stage

16-03-2026 12:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

All Scanned documents as per tender paper

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is on 06-03-2026 at 18:00 hours. Bidders must upload all required documents before this time to be considered.

What documents are required for bid submission?

Bidders need to submit scanned copies of all documents as per tender requirements, including proof of bid processing fee, EMD proof, certificates, and technical specifications as detailed in the tender document.

Is there any training available for online bidding procedures?

Yes, a free vendor training camp is organized every Saturday between 4:00 to 5:00 P.M. at (n)code Solutions, Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the process.

What is the scope of work for this tender?

The scope includes providing comprehensive light decoration services for various programs, installing and maintaining lighting fixtures, ensuring safety standards, and coordinating with the Nagarpalika officials for event-specific requirements.

Who is the contact point for queries related to this tender?

All queries should be directed to the Chief Officer of Bardoli Nagarpalika via email at [email protected] or contact the support team at (n)Procure Support at +91-73590-21663.