Government Tender for Designing and Managing Light & Sound Show at Kankaria Lake Front
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
14
This government tender from Ahmedabad Municipal Corporation seeks experienced service providers to design and manage a permanent light and sound show at Kankaria Lake Front. The project aims to enhance the cultural and recreational appeal of Ahmedabad by creating an engaging audiovisual experience. The scope includes designing the show, preparing a detailed Bill of Quantities (BOQ), managing the bid process, and providing project management consultancy. Bidders must meet strict eligibility criteria, technical specifications, and adhere to the project timeline. With an estimated cost of ₹5,40,000, this is a significant opportunity for companies specializing in audiovisual installations, event management, and government project consultancy to contribute to a prominent civic project. The tender process is fully electronic, ensuring transparency and efficiency, with detailed guidelines available on the official portal. Submit your bid now to be part of this exciting civic enhancement initiative.
Scope Of Work
The selected consultant will be responsible for:
- Designing the light and sound show concept suitable for Kankaria Lake Front.
- Preparing a comprehensive Bill of Quantities (BOQ) for all necessary equipment and services.
- Managing the entire bid process, including tender documentation, evaluation, and selection.
- Providing project management consultancy during the setup and execution phases.
- Ensuring compliance with safety, quality, and environmental standards.
Key deliverables include:
- Detailed show design and storyboard.
- BOQ with specifications and cost estimates.
- Bid process management and evaluation reports.
- Final project implementation and commissioning.
| Specification | Details |
|---|---|
| Show Duration | To be finalized as per design |
| Equipment | State-of-the-art lighting, sound, and control systems |
| Timeline | As per project schedule |
Process steps:
- Conceptual design submission.
- Preparation of BOQ and technical specifications.
- Managing bid process and vendor evaluation.
- Overseeing installation and testing.
- Final commissioning and handover.
The contractor must ensure all work aligns with the specifications outlined in the tender document and adhere to the timeline and budget constraints.
Technical Specifications
| Parameter | Specification |
|---|---|
| Show Type | Permanent light and sound show |
| Power Supply | 220V AC, 50Hz |
| Equipment | LED lighting, high-fidelity sound systems, DMX controllers |
| Control System | Computerized automation with remote access |
| Installation | Weather-resistant fixtures suitable for outdoor use |
The technical setup must be robust, reliable, and capable of delivering high-quality audiovisual output. The installation process involves site survey, equipment procurement, system integration, and testing, followed by commissioning. The contractor must provide detailed technical documentation and ensure all systems meet safety and quality standards.
Financial Requirements
The estimated project cost is approximately ₹5,40,000, which includes design, equipment, installation, and project management services. The financial proposal should include a detailed breakdown of costs for design, materials, labor, and other expenses. Payments will be made as per the following schedule:
- 30% advance upon contract signing.
- 40% on completion of installation and testing.
- 30% after successful commissioning and approval.
All bids must specify the total bid amount and include applicable taxes. The selected bidder must adhere to the approved budget and provide transparent invoicing aligned with project milestones.
Additional Tender Data
Commercial Details
Tender Value
₹5,40,000
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
Municipal Commissioner
Bid Opening Authority
Municipal Commissioner
Address
Tender Officer, Central Record Office, Ahmedabad Municipal Corporation, 1st floor, Sardar Patel Bhavan, Danapith , Ahmedabad -380001.
Contact Details
7573020489
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Documents 1
RFP_light and sound show_Final.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for audiovisual and event management services.
✓ Proven experience in executing similar large-scale light and sound shows.
✓ Demonstrated capability to handle government projects with strict compliance requirements.
✓ Financial stability with minimum annual turnover of ₹10 lakh in the last 3 years.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 3 similar projects completed in the last 5 years |
| Financial | Average annual turnover of ₹10 lakh |
| Certifications | Valid licenses for audiovisual equipment installation |
Additional criteria:
- Submission of all required documents as per the tender guidelines.
- Valid Digital Signature Certificate (DSC) for electronic bidding.
- Compliance with all safety and environmental standards as per government regulations.
Bidding Process
Process Timeline
05-06-2026 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scanned copy of tender Fee
RequiredScanned Copy of EMD
RequiredScanned copy of all the required documents as per RFP
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to select a qualified consultant to design, prepare a Bill of Quantities (BOQ), manage the bid process, and provide project management consultancy for establishing a permanent light and sound show at Kankaria Lake Front in Ahmedabad, enhancing its aesthetic and entertainment value.
Who can participate in this tender?
Eligible bidders include companies with proven experience in large-scale audiovisual event management, technical design, and project consultancy, possessing valid licenses, financial stability, and the capacity to execute government projects in accordance with specified standards.
What are the key dates for bid submission and evaluation?
Bid submission starts on May 11, 2026, and ends on June 3, 2026, at 6:00 PM. The preliminary evaluation will take place on June 5, 2026, at 3:00 PM. Final evaluation and award notification will follow based on the evaluation outcomes.
What are the technical requirements for the project?
The project requires state-of-the-art lighting, sound, and control systems suitable for outdoor installation, weather-resistant fixtures, and a computerized control system capable of delivering high-quality audiovisual output, all compliant with safety standards.
How can I get assistance with the bidding process?
Bidders can attend free vendor training sessions held every Saturday at the designated venue or contact the Tender Support team at (n)code Solutions, Ahmedabad, via phone at +91-79-40007517 or email at [email protected] for guidance and support.
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Documents 1
RFP_light and sound show_Final.pdf
TENDER_DOCUMENT