Open State Governments & UT NPROCURE

Government Tender for Loading and Unloading Store Material at Rural Division, Bhavnagar

Bid Publish Date

12-Sep-2025, 10:30 am

Bid End Date

14-Nov-2025, 10:30 am

EMD

₹4,900

Value

₹4,90,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue12-Sep-2025, 10:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹590

Contract Form

Works

Completion Period

365  Days

Currency Type

Single

Categories 3

LABOUR WORK MISCELLANEOUS LABOUR

This government tender offers an opportunity for experienced logistics and civil contractors to participate in loading and unloading of store materials at Bhavnagar's Rural Division. Managed by PGVCL, this project emphasizes efficient material handling, safety, and timely completion within a budget of INR 4,90,000. The tender process is conducted electronically, ensuring transparency and fairness, with clear eligibility criteria and documentation requirements. Bidders with proven experience in government logistics projects are encouraged to apply. The project duration is 365 days, contributing to infrastructure development in Gujarat. Successful bidders will collaborate with PGVCL to enhance operational efficiency and support government initiatives in rural infrastructure. This tender is ideal for logistics companies, civil contractors, and service providers seeking government contracts in Gujarat, with a structured evaluation process and comprehensive documentation support.

Scope Of Work

The scope of work involves the following key activities:

  • Loading and unloading of store materials at the Rural Division Store, Vartej, Bhavnagar.
  • Ensuring safe handling and transportation of materials as per specified standards.
  • Maintaining proper documentation and reporting during the process.

The process includes:

  1. Receiving materials at the designated site.
  2. Proper stacking and storage of materials.
  3. Safe transportation within the premises.
  4. Loading materials onto transport vehicles for distribution.
  5. Ensuring timely completion of each phase within the project timeline.
Specification Details
Material Type Store materials as per list provided in tender documents
Handling Equipment Suitable manual and mechanical tools
Safety Measures All safety protocols as per government standards
Working Hours During specified operational hours, with flexibility for project needs

Technical Specifications

The technical specifications include:

Parameter Requirement
Handling Capacity Capable of managing materials as per project volume
Equipment Mechanical loaders, manual tools, safety gear
Safety Standards Compliance with government safety protocols
Transportation Suitable vehicles for material movement

Sequential process:

  1. Inspection of materials upon receipt.
  2. Proper stacking and storage as per guidelines.
  3. Use of appropriate handling equipment.
  4. Loading onto transport vehicles.
  5. Final verification and documentation.

All equipment used must meet safety and quality standards, and operators should be trained and certified where applicable.

Financial Requirements

The total estimated cost for the project is INR 4,90,000. The financial breakdown includes:

Item Cost (INR)
Material Handling 3,50,000
Transportation 70,000
Miscellaneous Expenses 70,000

Payment terms:

  • 30% advance payment upon contract signing.
  • 50% after completion of loading/unloading milestones.
  • Remaining 20% after final verification and submission of all required documents.
  • Payments will be processed within 15 days of invoice submission and approval.

Bidders must submit detailed financial proposals with their bids, including all applicable taxes and duties.

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Eligibility Criteria

  • Bidders must submit the following documents for preliminary verification:
    • PAN Card Copy
    • Aadhar Card Copy of Contractor
    • PF Document
    • GST Certificate
    • Affidavit on 300 Stamp Paper as per qualification criteria
    • Signed Tender Copy
    • EMD and Tender Fees Payment Document
  • The bidder must have proven experience in logistics, loading/unloading, or civil works related to government projects.
  • Financial stability criteria:
Criterion Minimum Requirement
Annual Turnover INR 1,00,000 in last 3 years
Past Projects At least 1 similar project completed in last 2 years
  • Bidders should possess valid licenses and certifications relevant to material handling and logistics.
  • The bidder must be registered with relevant authorities and compliant with all applicable laws.

Bidding Process

Process Timeline

1. Preliminary Stage

17-11-2025 11:00

2. Commercial Stage

17-11-2025 16:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Labour Work

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN CARD COPY

Required
2

Adharcard Copy of Contractor

Required
3

PF DOCUMENT

Required
4

GST CERTIFICATE

Required
5

Affidavit on 300 Stamp as shown in Qualification Criteria

Required
6

Sighend Tender Copy

Required
7

EMD and Tender Fees Payment Document

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

SCHEDULE B

Required

Form - Labour Work

1

SHEDULR B

Frequently Asked Questions

What is the main scope of this government tender?

This tender involves loading and unloading store materials at the Rural Division Store in Vartej, Bhavnagar. The scope includes safe handling, proper stacking, transportation, and timely completion of the specified logistics activities, ensuring compliance with safety standards and project timelines.

What are the key eligibility criteria for bidders?

Bidders must submit PAN, Aadhar, GST, PF documents, and an affidavit on a 300 Stamp Paper. They should also demonstrate experience in similar logistics or civil projects, possess valid licenses, and meet financial stability requirements, including an annual turnover of at least INR 1,00,000 in the last 3 years.

How can I participate in the bidding process?

Participation involves registering on the e-Procurement portal, downloading tender documents, submitting technical and financial bids online before the deadline, and attending bid opening sessions. Ensure all documents are complete and submitted as per instructions to avoid disqualification.

What is the estimated value and payment schedule?

The project is valued at approximately INR 4,90,000. Payments are scheduled as 30% advance, 50% after milestone completion, and 20% after final verification. Payments are processed within 15 days of invoice approval, inclusive of applicable taxes.

What are the important dates and deadlines I should be aware of?

Key dates include Bid Submission Start: 12-09-2025, Bid Submission End: 30-09-2025, and Bid Opening: 03-10-2025. Bidders must submit all documents before the deadline and participate in scheduled evaluation sessions to ensure eligibility.

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