Government Tender for Comprehensive Maintenance of A.C. & Water Heaters in Patan City (2026-2027)
Progress
This government tender offers an opportunity for qualified electrical maintenance firms to provide comprehensive maintenance services for A.C. machines and water heaters in Patan City for the year 2026-2027. Managed by the Roads and Buildings Department, the project aims to ensure the efficient operation of essential cooling and water heating systems across the city section. The tender involves detailed documentation, eligibility verification, and online bidding through the NPROCURE portal. With an estimated project value of Rs. 5,09,719.73, interested bidders must meet specific technical, financial, and licensing criteria. The process includes submission of bids before the deadline of 08-09-2026, evaluation based on technical and financial factors, and award to the most compliant and competitive bidder. This opportunity is ideal for electrical contractors, HVAC service providers, and government-approved maintenance firms seeking to work on public infrastructure projects. Bidders are encouraged to attend training sessions and review all tender documents for successful participation.
Scope Of Work
The scope of work involves comprehensive maintenance of A.C. machines and water heaters in Patan City, including:
- Regular inspection, cleaning, and servicing of A.C. units and water heaters.
- Repair and replacement of faulty components to ensure efficient operation.
- Preventive maintenance to minimize breakdowns.
- Ensuring safety standards and compliance with government regulations.
Key deliverables include:
- Fully operational A.C. systems and water heaters.
- Maintenance reports and logs.
- Timely completion of scheduled services.
The process involves:
- Initial assessment and scheduling.
- Execution of maintenance tasks as per manufacturer guidelines.
- Quality checks and testing.
- Submission of maintenance reports.
Bidder must provide all necessary tools, equipment, and skilled manpower to perform the tasks efficiently. The work must adhere to the specifications outlined in the tender documents, and all activities should be documented for accountability.
| Item | Specification |
|---|---|
| A.C. Maintenance | Regular cleaning, refrigerant checks, filter replacement |
| Water Heater Servicing | Inspection of heating elements, pressure valves, safety checks |
| Response Time | Within 24 hours for emergency repairs |
| Warranty | Minimum 6 months on replaced parts |
Contractors are expected to coordinate with the Electrical Sub Division for scheduling and reporting.
Technical Specifications
The technical specifications require bidders to ensure that all maintenance activities comply with manufacturer guidelines and government safety standards. The systems to be maintained include various models of A.C. units and water heaters, with specifications as follows:
| Parameter | Requirement |
|---|---|
| Voltage | 220-240V, 50Hz |
| Capacity | 1 to 5 Ton for A.C., 50-100 liters for water heaters |
| Certification | BIS or equivalent certification for safety and efficiency |
| Response Time | Emergency repairs within 24 hours |
| Warranty | Minimum 6 months on all replaced parts |
Procedures include:
- Inspection and diagnosis
- Scheduled preventive maintenance
- Emergency repair response
- Testing and commissioning
- Documentation of all activities
All technical activities must be documented and submitted as part of the maintenance reports to ensure transparency and accountability.
Financial Requirements
The total estimated cost for the project is Rs. 5,09,719.73. Bidders must submit their financial bids based on the percentage rate for maintenance services, adhering to the prescribed format.
| Cost Component | Amount (Rs.) |
|---|---|
| Tender Fee | Rs. 900 (non-refundable) |
| Earnest Money Deposit (EMD) | As specified in the tender documents |
| Estimated Project Cost | Rs. 5,09,719.73 |
Payment terms include:
- 30% advance upon contract signing.
- 40% after completion of 50% of scheduled maintenance.
- Remaining 30% after final completion and approval.
All payments will be subject to submission of satisfactory reports and completion certificates. Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
27-08-2026 14:15:00
Document Download End
08-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹5,09,720
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER, PATAN ELECTRICAL (R&B) SUB DIVISION, PATAN
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER, PATAN ELECTRICAL (R&B) SUB DIVISION, PATAN
Address
E Type Quarter, Nr Khedut Talim Kandra , Patan - 384265
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
CONDITION OF A C AND WATER HEATER.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 06.pdf
TENDER_DOCUMENT
PQ REGULAR.pdf
TENDER_DOCUMENT
SCHEDULE A B AND DM.pdf
TENDER_DOCUMENT
STANDARD BIDDING DOCUMENTS.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
08-09-2026 16:05
08-09-2026 16:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Schedule of Dismantle Material
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Kindly attach Scan copy of Tender fee [Demand Draft ] in Favor of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana
RequiredScanned Copy of E.M.D. in FDR Format (Not less than 165 Days) in favour of Deputy Executive Engineer, Patan Electrical (R&B) Sub Division, Patan. / valid Exemption Certificate
RequiredKindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2026
RequiredKindly attach Scan copy of Valid PAN Card.
RequiredKindly attach scan copy of Valid G.S.T number.
RequiredScanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is not valid]
RequiredKindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]
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Eligibility Criteria
✓ Must have valid Electrical Contractor License and registration of appropriate class.
✓ Must possess valid GST registration and PAN card.
✓ Should submit a scanned copy of the current bank solvency certificate of at least 20% of the tender value, issued in 2026 by a nationalized or scheduled bank.
✓ Tender fee of Rs. 900 must be paid via Demand Draft in favor of the Executive Engineer, Mehsana Electrical (R&B) Division.
✓ EMD in FDR format (not less than 165 days) or valid exemption certificate must be submitted.
✓ Contractors must provide valid registration certificates and licenses as per government norms.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in electrical maintenance for government projects |
| Financial | Turnover of at least Rs. 10 lakhs in the last financial year |
| Certification | Valid electrical contractor license and registration |
| Documentation | Submission of all required certificates and documents as specified |
Important: Only bidders meeting all eligibility criteria will be considered for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 08-09-2026 at 16:00 hours. Bidders must ensure all documents are uploaded before this deadline, as late submissions will not be accepted.
What documents are required to participate in this tender?
Bidders need to submit:
- Tender fee of Rs. 900 via Demand Draft
- EMD in FDR format or exemption certificate
- Valid contractor registration and electrical licenses
- PAN and GST registration certificates
- Bank solvency certificate
- All other specified documents as per eligibility criteria
Refer to the detailed list in the tender notice for complete requirements.
How will the evaluation of bids be conducted?
Evaluation will be based on technical competence (40%), financial bid (30%), past performance (20%), and eligibility compliance (10%). Bids must meet minimum thresholds to qualify. The highest scoring bid will be awarded the contract.
Can I attend a training session for online bidding?
Yes, a free vendor training camp is organized every Saturday from 4:00 to 5:00 P.M. at (n)Code Solutions, Ahmedabad. This session covers bidding procedures, document submission, and technical guidance to assist bidders.
What is the scope of work for this tender?
The scope includes comprehensive maintenance of A.C. machines and water heaters in Patan City, involving inspection, cleaning, repairs, preventive maintenance, and safety compliance. Bidders must deliver fully operational systems and submit detailed maintenance reports as per the tender specifications.